Plote Construction Inc.
Job Summary
The Payroll Administrator is responsible for accurate and timely payroll processing, reconciliation, and payroll reporting. Job Duties and Responsibilities
Prepare and review multiple-company weekly and bi-weekly payrolls, including all changes for the period to Pay Rates, 401k contributions, 401k loans, Garnishments, Employee info, Employee taxes, Special check requests, and any other items that impact the current pay period. Reviews Payroll register and distributes weekly payroll. Special Check Requests, including Retro Pay, Commissions, Bonuses, Lay-off / Termination, Union Settlements and other situations, as applicable. Prepare Union reports and payment requests. Submit filings after reviewed. Prepare all federal and state tax compliance forms for review, such as Fed-941/Schedule B, IL-941, 940, IL W-3, W-2\'s, Chicago Tax Report, MSHA, Transmittal report and summary of magnetic media. Submit filings after reviewed. Run all necessary payroll related reports for outside auditors. Under the supervision of the Controller, maintain and perform changes to Viewpoint Payroll Set up, as required, for the accuracy of payroll reporting, including union dues/initiation fees and union rate increases. Payroll reconciliation and reporting as required by manager. Maintain payroll files (both physical and computerized), including all verification and deductions: tax, union, wage assignments, insurance. Scan all weekly time sheets and payroll changes and maintain electronic directory. Open and address payroll mail and payroll related phone calls. Prepare and maintain vacation/personal time schedules. Review time submissions from the field and enter data from the weekly time cards. Prepare, review & distribute check requests to AP for tax payments, garnishments, and any other as needed. Assist/Support AR and AP, as well as other departments, with material AP and mailing of checks, invoices and statements as needed or directed. Communicate regularly with internal and external stakeholders (e.g. managers, employees, union employees, vendors) to problem solve, and address questions. Recommend invoices for payment. Perform all other duties and tasks as assigned. Required Education & Experience
Associate\'s degree in accounting, or 7+ years equivalent payroll experience 3-5 years Payroll experience in a high-volume union environment Proficient with Microsoft office products, i.e., excel, word, outlook Handling confidential information with discretion Preferred Education & Experience
Bachelor’s degree in liberal arts, business, accounting, or HR CPP Certification Payroll processes and procedures within a Construction environment. Viewpoint software. Knowledge Skills & Abilities
Highly organized and detail-oriented. Ability to apply common sense and understanding to carry out detailed, involved written or oral instructions. Ability to deal with problems involving variables in standardized situations. Knowledgeable in Payroll Laws and Regulations, including Employee Withholdings. Ability to understand payroll related laws, and standard payroll-related procedures Familiarity with LCPTracker, IDOL Certified Payroll, WH-347 forms Strong analytical and problem-solving skills Strong attention to detail with accuracy as a top priority Organizational skills are a must Ability to meet critical deadlines Ability to be self-motivated, proactive, and an effective team player Proficient with Microsoft Office; Excel, Word, Outlook Seniority level
Associate Employment type
Full-time Job function
Accounting/Auditing and Human Resources Industries
Construction, Civil Engineering, and Agriculture, Construction, Mining Machinery Manufacturing
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The Payroll Administrator is responsible for accurate and timely payroll processing, reconciliation, and payroll reporting. Job Duties and Responsibilities
Prepare and review multiple-company weekly and bi-weekly payrolls, including all changes for the period to Pay Rates, 401k contributions, 401k loans, Garnishments, Employee info, Employee taxes, Special check requests, and any other items that impact the current pay period. Reviews Payroll register and distributes weekly payroll. Special Check Requests, including Retro Pay, Commissions, Bonuses, Lay-off / Termination, Union Settlements and other situations, as applicable. Prepare Union reports and payment requests. Submit filings after reviewed. Prepare all federal and state tax compliance forms for review, such as Fed-941/Schedule B, IL-941, 940, IL W-3, W-2\'s, Chicago Tax Report, MSHA, Transmittal report and summary of magnetic media. Submit filings after reviewed. Run all necessary payroll related reports for outside auditors. Under the supervision of the Controller, maintain and perform changes to Viewpoint Payroll Set up, as required, for the accuracy of payroll reporting, including union dues/initiation fees and union rate increases. Payroll reconciliation and reporting as required by manager. Maintain payroll files (both physical and computerized), including all verification and deductions: tax, union, wage assignments, insurance. Scan all weekly time sheets and payroll changes and maintain electronic directory. Open and address payroll mail and payroll related phone calls. Prepare and maintain vacation/personal time schedules. Review time submissions from the field and enter data from the weekly time cards. Prepare, review & distribute check requests to AP for tax payments, garnishments, and any other as needed. Assist/Support AR and AP, as well as other departments, with material AP and mailing of checks, invoices and statements as needed or directed. Communicate regularly with internal and external stakeholders (e.g. managers, employees, union employees, vendors) to problem solve, and address questions. Recommend invoices for payment. Perform all other duties and tasks as assigned. Required Education & Experience
Associate\'s degree in accounting, or 7+ years equivalent payroll experience 3-5 years Payroll experience in a high-volume union environment Proficient with Microsoft office products, i.e., excel, word, outlook Handling confidential information with discretion Preferred Education & Experience
Bachelor’s degree in liberal arts, business, accounting, or HR CPP Certification Payroll processes and procedures within a Construction environment. Viewpoint software. Knowledge Skills & Abilities
Highly organized and detail-oriented. Ability to apply common sense and understanding to carry out detailed, involved written or oral instructions. Ability to deal with problems involving variables in standardized situations. Knowledgeable in Payroll Laws and Regulations, including Employee Withholdings. Ability to understand payroll related laws, and standard payroll-related procedures Familiarity with LCPTracker, IDOL Certified Payroll, WH-347 forms Strong analytical and problem-solving skills Strong attention to detail with accuracy as a top priority Organizational skills are a must Ability to meet critical deadlines Ability to be self-motivated, proactive, and an effective team player Proficient with Microsoft Office; Excel, Word, Outlook Seniority level
Associate Employment type
Full-time Job function
Accounting/Auditing and Human Resources Industries
Construction, Civil Engineering, and Agriculture, Construction, Mining Machinery Manufacturing
#J-18808-Ljbffr