Vaco
Overview
We are seeking a skilled and detail-oriented
HR Generalist
to join our client’s team. The ideal candidate will have experience across HR functions including onboarding, payroll, benefits administration, compliance, and employee relations. This is a dynamic role supporting both office staff and field employees, requiring strong organizational skills and the ability to manage multiple priorities. Key Responsibilities
Onboarding & Compliance Prepare and send offer letters for office staff
Facilitate HR portion of new hire orientation
Maintain personnel files (electronic and paper)
Ensure compliance with I-9 Employment Eligibility Verification
Manage DMV pull notice program and insurance broker communications
Process employee terminations, certifications, and updates in HR systems
Benefits Administration Assist with benefit renewals, open enrollment, and employee communications
Resolve claims and audit monthly invoices
Review and approve enrollments, cancellations, and changes
Administer leave of absence processes, COBRA, disability, and ACA compliance
Support employees with benefit-related questions and options
Payroll Process weekly payroll in compliance with recordkeeping requirements
Update payroll systems with pay increases, deductions, garnishments, and 401k changes
Handle unemployment audits, VOE requests, EDD claims, and special payroll reports
Upload yearly benefit deductions and manage year-round updates
Participate in payroll automation projects
Additional HR Functions Support petty cash management and anniversary awards
Participate in safety/claims management meetings
Enforce company policies and procedures
Manage HR-related inquiries from employees, supervisors, and applicants
Administer 401k transactions (loans, hardship withdrawals, terminations)
Conduct exit interviews and process final paychecks when needed
Maintain and develop HR department SOPs
Qualifications
3+ years of HR Generalist experience preferred
Strong knowledge of HR compliance, payroll, and benefits administration
Excellent organizational and communication skills
Ability to handle confidential information with professionalism
Proficiency in HRIS and payroll systems (experience with S2 a plus)
Compensation and Benefits (Note)
Salary range and compensation are determined by factors including skill sets, experience, training, location, and business needs. Eligible for discretionary bonuses, and benefits include medical, dental, vision, and 401(k). EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of race, color, sex, religion, national origin, age, disability, veteran status, or other protected characteristics as required by law. Reasonable accommodations are provided upon request. Contact HR@vaco.com for accommodation requests. Workplace discrimination is illegal. Privacy Notice
Vaco by Highspring respects your privacy and provides notices of policy. California, Virginia, and other jurisdictions have specific notices available. Residents may review applicable policies here. Pay Transparency Notice
Compensation for this role is determined based on factors such as experience and location. The company may disclose a salary range where required by law, and discretionary bonuses may be offered.
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We are seeking a skilled and detail-oriented
HR Generalist
to join our client’s team. The ideal candidate will have experience across HR functions including onboarding, payroll, benefits administration, compliance, and employee relations. This is a dynamic role supporting both office staff and field employees, requiring strong organizational skills and the ability to manage multiple priorities. Key Responsibilities
Onboarding & Compliance Prepare and send offer letters for office staff
Facilitate HR portion of new hire orientation
Maintain personnel files (electronic and paper)
Ensure compliance with I-9 Employment Eligibility Verification
Manage DMV pull notice program and insurance broker communications
Process employee terminations, certifications, and updates in HR systems
Benefits Administration Assist with benefit renewals, open enrollment, and employee communications
Resolve claims and audit monthly invoices
Review and approve enrollments, cancellations, and changes
Administer leave of absence processes, COBRA, disability, and ACA compliance
Support employees with benefit-related questions and options
Payroll Process weekly payroll in compliance with recordkeeping requirements
Update payroll systems with pay increases, deductions, garnishments, and 401k changes
Handle unemployment audits, VOE requests, EDD claims, and special payroll reports
Upload yearly benefit deductions and manage year-round updates
Participate in payroll automation projects
Additional HR Functions Support petty cash management and anniversary awards
Participate in safety/claims management meetings
Enforce company policies and procedures
Manage HR-related inquiries from employees, supervisors, and applicants
Administer 401k transactions (loans, hardship withdrawals, terminations)
Conduct exit interviews and process final paychecks when needed
Maintain and develop HR department SOPs
Qualifications
3+ years of HR Generalist experience preferred
Strong knowledge of HR compliance, payroll, and benefits administration
Excellent organizational and communication skills
Ability to handle confidential information with professionalism
Proficiency in HRIS and payroll systems (experience with S2 a plus)
Compensation and Benefits (Note)
Salary range and compensation are determined by factors including skill sets, experience, training, location, and business needs. Eligible for discretionary bonuses, and benefits include medical, dental, vision, and 401(k). EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of race, color, sex, religion, national origin, age, disability, veteran status, or other protected characteristics as required by law. Reasonable accommodations are provided upon request. Contact HR@vaco.com for accommodation requests. Workplace discrimination is illegal. Privacy Notice
Vaco by Highspring respects your privacy and provides notices of policy. California, Virginia, and other jurisdictions have specific notices available. Residents may review applicable policies here. Pay Transparency Notice
Compensation for this role is determined based on factors such as experience and location. The company may disclose a salary range where required by law, and discretionary bonuses may be offered.
#J-18808-Ljbffr