State of Minnesota
Communications & Executive Services Coordinator-Office & Admin Specialist Sr
State of Minnesota, Saint Paul, Minnesota, United States, 55199
Overview
Working Title: Communications & Executive Services Coordinator Job Class: Office and Administrative Specialist, Senior Agency: Social Work Board Location: St. Paul | Telework Eligible: Yes/hybrid | Full-Time | Regular/Temporary: Unlimited | Salary Range: $22.23 - $30.09 hourly; $46,416 - $62,827 annually Date Posted: 10/09/2025 | Closing Date: 10/16/2025 | Who May Apply: Open to all qualified job seekers Responsibilities
Design and coordinate board communication and outreach strategies and activities. Provide executive administrative support to the Executive Director and Board. Coordinate, review, process and approve applications for licensure and examination. Perform other tasks to support overall agency effectiveness and results. Minimum Qualifications
Experience providing customer service, administrative support or technical assistance to diverse customers. Knowledge of communication sufficient to write, prepare and edit materials, using correct spelling, punctuation, grammar, and sentence construction; communicate effectively with internal and external customers; and explain the reasons for transactions, procedures, rules and regulations so others understand the information they are being given. Customer service skills sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through other written correspondence and effectively communicate and elicit information with tact and diplomacy. Spreadsheet skills to effectively use software applications such as Microsoft Excel to create, enter, compile, store and retrieve data in a variety of reports and budget documents. Word processing skills to effectively use word processing software applications such as Microsoft Word to construct and type letters, memos, reports, and meeting minutes that are grammatically correct, in proper format and free of spelling errors. Skill in desktop or website publishing sufficient to use software, such as Adobe InDesign or Microsoft Publisher, or SharePoint to design, lay out, and produce a variety of publications for the agency. Database management sufficient to develop queries, pull relevant data, analyze data, and compile and format reports in appropriate format for formal presentation. Preferred Qualifications
Associate's degree or higher in business, office administration or relevant areas. Experience using Microsoft Office (Word, Outlook, Excel, and PowerPoint) at an intermediate level. Experience with web design, designing communication materials such as brochures, forms and templates for internal and external customers. Experience communicating effectively with external and internal customers. Knowledge about state regulations, policies, and procedures regarding health occupation regulation. Ability with training to have a working knowledge of the Minnesota Government Data Practices Act, Minnesota Statute Chapter 214, Minnesota Statute 13 and 13D, and the Board's Practice Act. Additional Requirements
Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices. How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact
If you have questions about this position, contact Youa Yang at youa.yang@state.mn.us. If you have questions about the selection process, contact Nella Austin at nella.austin@state.mn.us or 651-201-8005. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us. Equal Opportunity
State of Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
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Working Title: Communications & Executive Services Coordinator Job Class: Office and Administrative Specialist, Senior Agency: Social Work Board Location: St. Paul | Telework Eligible: Yes/hybrid | Full-Time | Regular/Temporary: Unlimited | Salary Range: $22.23 - $30.09 hourly; $46,416 - $62,827 annually Date Posted: 10/09/2025 | Closing Date: 10/16/2025 | Who May Apply: Open to all qualified job seekers Responsibilities
Design and coordinate board communication and outreach strategies and activities. Provide executive administrative support to the Executive Director and Board. Coordinate, review, process and approve applications for licensure and examination. Perform other tasks to support overall agency effectiveness and results. Minimum Qualifications
Experience providing customer service, administrative support or technical assistance to diverse customers. Knowledge of communication sufficient to write, prepare and edit materials, using correct spelling, punctuation, grammar, and sentence construction; communicate effectively with internal and external customers; and explain the reasons for transactions, procedures, rules and regulations so others understand the information they are being given. Customer service skills sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through other written correspondence and effectively communicate and elicit information with tact and diplomacy. Spreadsheet skills to effectively use software applications such as Microsoft Excel to create, enter, compile, store and retrieve data in a variety of reports and budget documents. Word processing skills to effectively use word processing software applications such as Microsoft Word to construct and type letters, memos, reports, and meeting minutes that are grammatically correct, in proper format and free of spelling errors. Skill in desktop or website publishing sufficient to use software, such as Adobe InDesign or Microsoft Publisher, or SharePoint to design, lay out, and produce a variety of publications for the agency. Database management sufficient to develop queries, pull relevant data, analyze data, and compile and format reports in appropriate format for formal presentation. Preferred Qualifications
Associate's degree or higher in business, office administration or relevant areas. Experience using Microsoft Office (Word, Outlook, Excel, and PowerPoint) at an intermediate level. Experience with web design, designing communication materials such as brochures, forms and templates for internal and external customers. Experience communicating effectively with external and internal customers. Knowledge about state regulations, policies, and procedures regarding health occupation regulation. Ability with training to have a working knowledge of the Minnesota Government Data Practices Act, Minnesota Statute Chapter 214, Minnesota Statute 13 and 13D, and the Board's Practice Act. Additional Requirements
Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices. How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact
If you have questions about this position, contact Youa Yang at youa.yang@state.mn.us. If you have questions about the selection process, contact Nella Austin at nella.austin@state.mn.us or 651-201-8005. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us. Equal Opportunity
State of Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
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