Caltrans: California Department of Transportation
Public Records Associate
Caltrans: California Department of Transportation, Los Angeles, California, United States, 90079
Public Records Associate
Department of Transportation
Job Code #: JC-495125
Job Description and Duties Under the supervision of a Senior Transportation Surveyor, the incumbent will perform a variety of tasks related to the California Public Records Act for records maintained by the Office of Surveys. The incumbent will be assigned to the Office of Surveys Public Counter at the District Office; Divisional and/or Departmental needs may necessitate assignment to any office within District 7, which includes Los Angeles and Ventura Counties.
Eligibility for hire may be determined by your score on the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Working Conditions
The incumbent will primarily work in a cubicle workspace within a climate‑controlled office under artificial lighting;
The incumbent will work in a professional work setting;
The incumbent will work for extended periods of time at a computer workstation;
The incumbent will have frequent and unexpected interactions with both internal and public customers seeking access to CPRA records maintained by the Office of Surveys;
Unless unusual circumstances dictate and not without the prior approval of supervision, the incumbent will be expected to report daily at the District Office in order to staff the Public Counter located in the Office of Surveys. Because of potential interactions with the public and the statutory need to provide access to public records during regular working hours, this position is not eligible for telework.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
Additional Documents
Job Application Package Checklist
Duty Statement
Special Requirements
Possession of a valid driver’s license is required when operating a State owned or leased vehicle.
STATEMENT OF QUALIFICATIONS – PUBLIC RECORDS ASSOCIATE – OFFICE OF SURVEYS A Statement of Qualifications (SOQ) is required. The SOQ shall not exceed two pages in length, must contain one‑inch margins on all sides, and be written using an 11‑point Palatino font. Each question should be addressed separately and in order. Resumes, letters, or other materials will not be considered as a response to the SOQ. Failure to include and complete the SOQ may result in disqualification from the interview process.
Briefly describe a past engagement where you provided customer service to the public. Please describe the customer service you provided, the setting, how long you served in this capacity, and describe the typical client during those interactions.
Give details of your past experience using the Microsoft Office suite of software, more specifically those programs in that suite that you used previously. Of the programs within this suite, please rank those programs in order of your strongest to weakest program. Identify any programs in the that suite, please rank those programs in order of your strongest to weakest program.
Microsoft Office suite where you have no prior experience.
Describe a past engagement where you prepared analytical reports on a recurring basis using the Microsoft Office suite of software. Describe the specific programs along with the output from those programs used within those reports. Describe the types of recurring analytical reports you created during this engagement along with the specific programs used to create those reports.
Give an example during a past engagement where you coordinated multiple budgetary requests and responses from a crop of busy individuals not working at the same location as yourself.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Transportation
California Department of Transportation
Attn: Caltrans DHR Contact - JC-495125
1750 E. 4th Street, 1st Floor
Santa Ana, CA 92705
Address for Drop‑Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Transportation
Caltrans District 7 Los Angeles
Caltrans DHR Contact - JC-495125 - MS 50 (DHR)
100 S. Main Street
Los Angeles, CA 90012
Closed on weekends and State holidays.
08:00 AM - 05:00 PM
Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
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Job Code #: JC-495125
Job Description and Duties Under the supervision of a Senior Transportation Surveyor, the incumbent will perform a variety of tasks related to the California Public Records Act for records maintained by the Office of Surveys. The incumbent will be assigned to the Office of Surveys Public Counter at the District Office; Divisional and/or Departmental needs may necessitate assignment to any office within District 7, which includes Los Angeles and Ventura Counties.
Eligibility for hire may be determined by your score on the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Working Conditions
The incumbent will primarily work in a cubicle workspace within a climate‑controlled office under artificial lighting;
The incumbent will work in a professional work setting;
The incumbent will work for extended periods of time at a computer workstation;
The incumbent will have frequent and unexpected interactions with both internal and public customers seeking access to CPRA records maintained by the Office of Surveys;
Unless unusual circumstances dictate and not without the prior approval of supervision, the incumbent will be expected to report daily at the District Office in order to staff the Public Counter located in the Office of Surveys. Because of potential interactions with the public and the statutory need to provide access to public records during regular working hours, this position is not eligible for telework.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
Additional Documents
Job Application Package Checklist
Duty Statement
Special Requirements
Possession of a valid driver’s license is required when operating a State owned or leased vehicle.
STATEMENT OF QUALIFICATIONS – PUBLIC RECORDS ASSOCIATE – OFFICE OF SURVEYS A Statement of Qualifications (SOQ) is required. The SOQ shall not exceed two pages in length, must contain one‑inch margins on all sides, and be written using an 11‑point Palatino font. Each question should be addressed separately and in order. Resumes, letters, or other materials will not be considered as a response to the SOQ. Failure to include and complete the SOQ may result in disqualification from the interview process.
Briefly describe a past engagement where you provided customer service to the public. Please describe the customer service you provided, the setting, how long you served in this capacity, and describe the typical client during those interactions.
Give details of your past experience using the Microsoft Office suite of software, more specifically those programs in that suite that you used previously. Of the programs within this suite, please rank those programs in order of your strongest to weakest program. Identify any programs in the that suite, please rank those programs in order of your strongest to weakest program.
Microsoft Office suite where you have no prior experience.
Describe a past engagement where you prepared analytical reports on a recurring basis using the Microsoft Office suite of software. Describe the specific programs along with the output from those programs used within those reports. Describe the types of recurring analytical reports you created during this engagement along with the specific programs used to create those reports.
Give an example during a past engagement where you coordinated multiple budgetary requests and responses from a crop of busy individuals not working at the same location as yourself.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Transportation
California Department of Transportation
Attn: Caltrans DHR Contact - JC-495125
1750 E. 4th Street, 1st Floor
Santa Ana, CA 92705
Address for Drop‑Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Transportation
Caltrans District 7 Los Angeles
Caltrans DHR Contact - JC-495125 - MS 50 (DHR)
100 S. Main Street
Los Angeles, CA 90012
Closed on weekends and State holidays.
08:00 AM - 05:00 PM
Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
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