Legal Secretary 2 Job at State of Arizona in Phoenix

Legal Secretary 2

The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance and to protecting the health, safety, and welfare of employees in the State of Arizona.

Job Location: Administrative Law Division, 800 W Washington St, Phoenix, AZ 85043

Salary: $20,096.20 | Grade: 16 | Closing Date: October 28, 2025

Job Summary

The purpose of this Legal Secretary II position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division. The position may offer the ability to work remotely after training within Arizona, based upon the department’s business needs and performance measures.

Job Duties

This position is responsible for maintaining the judicial docket in specialized legal areas including Workers’ Compensation and other areas within the jurisdiction of the Industrial Commission. Responsibilities include:

• Preparing legal notices, subpoenas, orders, and awards.
• Scheduling hearings with multiple parties and maintaining confidential files.
• Organizing and summarizing legal documents and information.
• Composing general correspondence and responding to inquiries regarding the hearing process.
• Providing administrative support for ALJ Division reporting by accurately capturing and conveying hearing statistical information.

Knowledge, Skills & Abilities (KSAs)

• Knowledge of Arizona Workers’ Compensation laws, rules, and legal principles.
• Mastery of legal forms and formats sufficient to prepare orders, decisions, and general correspondence.
• Familiarity with general law office or judicial office policies and procedures for legal case and docket management.
• Proficiency with Windows, Google Suite, Word, Excel, and legal case‑management systems such as the Arizona Management System (AMS).
• Excellent command of English grammar, usage, and legal and medical terminology.
• Organizational, typing, proofreading, oral and written communication, time‑management, and customer‑service skills.
• Ability to manage projects, meet deadlines, and review ALJ Division computer reports.
• Skill in interpreting ALJ case‑management transaction histories and providing guidance on complicated scenarios.
• Competence in using legal case‑management computer systems and portals.

Selective Preference

• Knowledge of Arizona Workers’ Compensation claims‑processing procedures and the administrative hearing process.
• Experience with judicial case‑management systems.

Pre‑Employment Requirements

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan (Arizona State Retirement System)
• Life insurance and long‑term disability insurance
• Optional benefits: short‑term disability, deferred compensation plans, supplemental life insurance
• Optional full‑time or part‑time remote work schedule for improved work/life balance (not an entitlement)

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by the State of Arizona, visit our benefits page.

Equal Opportunity

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542‑5559. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.