State of Washington
Executive Assistant - Charter School Commission
State of Washington, Walla Walla, Washington, United States
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Executive Assistant - Charter School Commission
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State of Washington
Job Overview The Washington State Charter School Commission (CSC) seeks to fill an Executive Assistant in the Commission. This full‑time permanent position is based in Olympia, Washington and may be eligible for partial telework after onboarding/training is complete. The role requires confidentiality, discretion, and a commitment to equity.
Key Responsibilities
Act as the Executive Director’s liaison, responding to phone and email inquiries from agency partners and staff, parents, community partners and other state agencies.
Coordinate and manage office operations: Provide support in organizing and operating the Commission office.
Purchase office supplies, manage inventory and reporting; understand procurement rules.
Ensure the Executive Director and staff are prepared for meetings, and manage calendar support.
Maintain program records in accordance with the Public Records Act and state regulations.
Plan and organize in‑person and virtual meetings, workshops, and conferences: Secure venues, arrange travel and logistics for executives and members.
Prepare meeting packets, distribute materials, and manage public comment timelines.
Record, transcribe, and distribute minutes; complete meeting expense forms.
Writing and communication: Develop and edit program bulletins, memos, newsletters, web pages, reports, and other publications.
Support the agency’s Rulemaking Coordinator and cross‑functional projects.
Required Qualifications
At least five (5) years of progressively responsible administrative experience, including two (2) or more years supporting a director or executive‑level administrator.
Experience in community, nonprofit, tribal, or equity‑centered environments.
Demonstrated commitment to equity, transparency, and inclusion.
Strong time, resource, and project management skills; ability to manage multiple priorities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and willingness to learn new tools.
Experience supporting fiscal processes, such as reimbursements and account processing.
Ability to work varied schedules, including evenings, weekends, and travel.
Desired Qualifications
Bachelor’s degree or equivalent experience in business/public administration or related field.
Experience in a nonprofit, tribal, or equity‑centered environment.
Knowledge of Washington State government contracting, purchasing, travel, and meeting regulations.
Experience working with boards or governing bodies.
Compensation The annual compensation for the position is $75,000 – $88,000 per year and may include geographic differentials. Washington State offers a generous benefits package including health, dental, life insurance and retirement programs.
Application Process
Submit a letter of interest addressing the qualifications.
Provide a current résumé in MS Word or PDF format.
Include a list of three or more professional references.
Applications must be submitted through
Careers.wa.gov .
Contact Sal Salazar, Human Resources Office of Superintendent of Public Instruction 600 Washington Street Southeast Olympia, Washington 98504-7200 360‑725‑6278 sal.salazar@k12.wa.us
Equal Opportunity Washington Charter School Commission provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office. Washington State offers one of the most competitive benefits packages in the nation.
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Executive Assistant - Charter School Commission
role at
State of Washington
Job Overview The Washington State Charter School Commission (CSC) seeks to fill an Executive Assistant in the Commission. This full‑time permanent position is based in Olympia, Washington and may be eligible for partial telework after onboarding/training is complete. The role requires confidentiality, discretion, and a commitment to equity.
Key Responsibilities
Act as the Executive Director’s liaison, responding to phone and email inquiries from agency partners and staff, parents, community partners and other state agencies.
Coordinate and manage office operations: Provide support in organizing and operating the Commission office.
Purchase office supplies, manage inventory and reporting; understand procurement rules.
Ensure the Executive Director and staff are prepared for meetings, and manage calendar support.
Maintain program records in accordance with the Public Records Act and state regulations.
Plan and organize in‑person and virtual meetings, workshops, and conferences: Secure venues, arrange travel and logistics for executives and members.
Prepare meeting packets, distribute materials, and manage public comment timelines.
Record, transcribe, and distribute minutes; complete meeting expense forms.
Writing and communication: Develop and edit program bulletins, memos, newsletters, web pages, reports, and other publications.
Support the agency’s Rulemaking Coordinator and cross‑functional projects.
Required Qualifications
At least five (5) years of progressively responsible administrative experience, including two (2) or more years supporting a director or executive‑level administrator.
Experience in community, nonprofit, tribal, or equity‑centered environments.
Demonstrated commitment to equity, transparency, and inclusion.
Strong time, resource, and project management skills; ability to manage multiple priorities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and willingness to learn new tools.
Experience supporting fiscal processes, such as reimbursements and account processing.
Ability to work varied schedules, including evenings, weekends, and travel.
Desired Qualifications
Bachelor’s degree or equivalent experience in business/public administration or related field.
Experience in a nonprofit, tribal, or equity‑centered environment.
Knowledge of Washington State government contracting, purchasing, travel, and meeting regulations.
Experience working with boards or governing bodies.
Compensation The annual compensation for the position is $75,000 – $88,000 per year and may include geographic differentials. Washington State offers a generous benefits package including health, dental, life insurance and retirement programs.
Application Process
Submit a letter of interest addressing the qualifications.
Provide a current résumé in MS Word or PDF format.
Include a list of three or more professional references.
Applications must be submitted through
Careers.wa.gov .
Contact Sal Salazar, Human Resources Office of Superintendent of Public Instruction 600 Washington Street Southeast Olympia, Washington 98504-7200 360‑725‑6278 sal.salazar@k12.wa.us
Equal Opportunity Washington Charter School Commission provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office. Washington State offers one of the most competitive benefits packages in the nation.
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