People First Service Center
DEP COMPTROLLER, FINANCIAL ADMIN OFFICE - 48000126
People First Service Center, Tallahassee, Florida, us, 32318
DEP COMPTROLLER, FINANCIAL ADMIN OFFICE - 48000126
Date: Oct 7, 2025
The State Personnel System is an E-Verify employer. For more information visit the E-Verify Website.
Requisition No:
862625 Agency:
Department of Education Working Title:
DEP COMPTROLLER, FINANCIAL ADMIN OFFICE - 48000126 Pay Plan:
SES Position Number:
48000126 Salary:
Salary Range: $90,000.00 - $110,000.00
Deputy Comptroller, Financial Admin. Office (Select Exempt Service)
Salary Range:
$90,000.00 - $110,000.00
CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY
APPLICATION INFORMATION & HIRING REQUIREMENTS
Application Information:
Your Candidate Profile (application) must be complete in its entirety.
Work History (in easy to review chronological order) consists of:
Any position held by a State of Florida Agency
Any position held by a Florida University
All periods of employment from high school graduation
All periods of current or prior unemployment
Gaps 3 months or more must be accounted for*
Any Education
Any Volunteer Experience
Your resume and application must match
*Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
Hiring Information and Requirements:
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
If you are missing any items above, your packet may be held up at the final review step.
Note: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in answering the qualifying questions will be cause for immediate elimination from the selection process.
Employees of the Department of Education are paid on a monthly pay cycle.
OFFICE CONTACT:
850-245-9118
JOB DESCRIPTION:
Under the direction of the Chief Comptroller, this position plans, directs and controls all activities of the State and Federal Grants section and the Revenue Management section within the Bureau of the Comptroller. The State and Federal Grants’ section is responsible for maintaining the accounting and preparation of reports for federal and state grant programs, which consists of ensuring the accuracy and appropriateness of expenditures reported in CARDS and FLAIR, and ensuring that the reporting of expenditures by Local Educational Agencies is adequate for federal reporting. The Revenue Management section maintains, controls, and performs balancing operations and monthly reconciliations to the State CFO ledgers. This position requires independent judgment and analysis of matters related to federal and state financial management and reporting activities. The duties of this position are to provide direction, technical assistance, guidance and consultation to the DOE leadership and grant program managers. The specific responsibilities of this position are described below.
DUTIES & RESPONSIBILITIES:
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
Supervision, Evaluation and Training
Plan, direct and coordinate a program for continuous development and training of subordinate personnel.
Completes employee performance evaluation in a timely manner.
Addresses and corrects employees’ poor performance.
Schedules leave time.
Provides back-up to other areas as needed.
Plan, direct and coordinate a variety of complex budget/accounting functions relating to contracts, state and federal grants, and to the maintenance of the Florida Grants System (FLAGS) and the Florida Accounting Information Resource System (FLAIR).
Preparation of the Department of Education’s Indirect Cost Plan and distribution of both federal and state funds to Local Educational Agencies.
Preparation of the Department of Education’s Schedule of Expenditures for Federal Awards (SEFA).
This position recommends changes to policies, procedures and accounting systems to enable the Comptroller to more accurately and promptly meet the requirements of federal and state laws.
Develop and implement procedures to improve accounting procedures and activities to provide consistency and accuracy to enable the Contracts and Grants Section to meet its responsibility to provide services to the Local Educational Agencies and the managers within the Department of Education.
Conducts regular meetings with managers to review: reporting requirements, obligations, matching requirements, program income; after analysis, consults with managers to review areas of concern and develop solutions for grant operational problems.
Develops federal financial reports for review and approval by supervisor, as required by the appropriate federal programs based on appropriate accounting principles and practices.
Ensures prompt and timely reporting of all financial transactions with appropriate analysis and reconciliation of grants expenditure and revenue.
Reviews expenditures based upon appropriate cost principles and other state, federal, or departmental guidelines.
Ensures closeouts are prepared for all federal grants.
Department lead for the federal grants system SAM.gov, and Grants.gov.
Ensures timely reconciliation of FLAIR records for the Department of Education to the State CFO ledgers.
Ensures G5 and PMS are reconciled timely to FLAIR.
Ensures the agency Statewide Financial Statements (ACFR) are prepared.
Reviews and Reports
Ensures appropriate entries are made in the accounting system in a timely manner and discusses issues affecting these areas with supervision and management with recommendations for corrective actions.
Recommends and develops accounting policies and procedures to ensure uniform practices for expending federal and state funds.
Provides, in a timely manner, assistance to state and federal auditors with requested information including documentation, explanations, and analysis.
Provides documentation, oral and written responses related to audits, monitoring and reviews.
Responds to requests for information regarding audits and reviews.
Provides appropriate feedback and coordination of audit responses.
Provide assistance and responses to both internal and external customers in a professional and timely manner.
Reviews, establishes and distributes accounting codes and reports to staff.
Ensures the Schedule of State Revenue and Banks Service Contract reports are prepared and submitted to the Department of Financial Services.
KNOWLEDGE, SKILLS & ABILITIES
The duties of this position require extensive knowledge of accounting, federal and state statutes, laws, rules and regulations.
Necessary skills include analyzing and interpreting financial reports from the Florida Accounting Information Resource (FLAIR) Subsystem, and using this information to reconcile the Department’s accounting records to the records of the Central Accounting Component of the FLAIR Subsystem.
Knowledge of the principles and practices of planning, administering or evaluating educational programs.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
Ability to organize data into logical format for presentation in reports, documents and other written materials.
Ability to formulate policies and procedures.
Ability to establish and maintain effective working relationships with others.
Ability to communicate effectively.
Ability to utilize problem-solving techniques.
Ability to work independently.
FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT
Every day the Department of Education works with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities, and to ensure student success.
The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.
Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers—encouraging independence and self-sufficiency.
The mission of the Bureau of the Comptroller is to provide service in the areas of grants management, accounting, financial management information, payroll and travel reimbursement to the department's program administrators, employees and project recipients.
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
State Group Insurance
coverage options (health, life, dental, vision, and other supplemental options)
Retirement plan
options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Highly skilled, professional environment
We care about the success of our employees and clients.
We are always improving our technology, our tools, our customer’s experiences and ourselves.
A rewarding experience for reliable, compassionate and professional employees.
LEAVE INFORMATION: SMS/SES
Annual Leave
- Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave
- Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with Chapter 435, Florida Statutes. You will be required to provide your Social Security Number to conduct required verifications. No applicant will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved. Level 2 screening includes finger printing and checks through state and federal agencies.
Selective Services System (SSS)
Male applicants born on or after October 1, 1962 must be registered with the Selective Service System before their 26th birthday or have an exemption. Verification of registration will be conducted prior to hire. For more information, visit the Selective Service website.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Reasonable accommodations for applicants with disabilities can be requested through the agency hiring authority or People First Service Center (1-866-663-4735).
The State of Florida supports a Drug-Free workplace. All employees are subject to drug testing in accordance with the Drug-Free Workplace Act.
#J-18808-Ljbffr
The State Personnel System is an E-Verify employer. For more information visit the E-Verify Website.
Requisition No:
862625 Agency:
Department of Education Working Title:
DEP COMPTROLLER, FINANCIAL ADMIN OFFICE - 48000126 Pay Plan:
SES Position Number:
48000126 Salary:
Salary Range: $90,000.00 - $110,000.00
Deputy Comptroller, Financial Admin. Office (Select Exempt Service)
Salary Range:
$90,000.00 - $110,000.00
CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY
APPLICATION INFORMATION & HIRING REQUIREMENTS
Application Information:
Your Candidate Profile (application) must be complete in its entirety.
Work History (in easy to review chronological order) consists of:
Any position held by a State of Florida Agency
Any position held by a Florida University
All periods of employment from high school graduation
All periods of current or prior unemployment
Gaps 3 months or more must be accounted for*
Any Education
Any Volunteer Experience
Your resume and application must match
*Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
Hiring Information and Requirements:
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
If you are missing any items above, your packet may be held up at the final review step.
Note: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in answering the qualifying questions will be cause for immediate elimination from the selection process.
Employees of the Department of Education are paid on a monthly pay cycle.
OFFICE CONTACT:
850-245-9118
JOB DESCRIPTION:
Under the direction of the Chief Comptroller, this position plans, directs and controls all activities of the State and Federal Grants section and the Revenue Management section within the Bureau of the Comptroller. The State and Federal Grants’ section is responsible for maintaining the accounting and preparation of reports for federal and state grant programs, which consists of ensuring the accuracy and appropriateness of expenditures reported in CARDS and FLAIR, and ensuring that the reporting of expenditures by Local Educational Agencies is adequate for federal reporting. The Revenue Management section maintains, controls, and performs balancing operations and monthly reconciliations to the State CFO ledgers. This position requires independent judgment and analysis of matters related to federal and state financial management and reporting activities. The duties of this position are to provide direction, technical assistance, guidance and consultation to the DOE leadership and grant program managers. The specific responsibilities of this position are described below.
DUTIES & RESPONSIBILITIES:
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
Supervision, Evaluation and Training
Plan, direct and coordinate a program for continuous development and training of subordinate personnel.
Completes employee performance evaluation in a timely manner.
Addresses and corrects employees’ poor performance.
Schedules leave time.
Provides back-up to other areas as needed.
Plan, direct and coordinate a variety of complex budget/accounting functions relating to contracts, state and federal grants, and to the maintenance of the Florida Grants System (FLAGS) and the Florida Accounting Information Resource System (FLAIR).
Preparation of the Department of Education’s Indirect Cost Plan and distribution of both federal and state funds to Local Educational Agencies.
Preparation of the Department of Education’s Schedule of Expenditures for Federal Awards (SEFA).
This position recommends changes to policies, procedures and accounting systems to enable the Comptroller to more accurately and promptly meet the requirements of federal and state laws.
Develop and implement procedures to improve accounting procedures and activities to provide consistency and accuracy to enable the Contracts and Grants Section to meet its responsibility to provide services to the Local Educational Agencies and the managers within the Department of Education.
Conducts regular meetings with managers to review: reporting requirements, obligations, matching requirements, program income; after analysis, consults with managers to review areas of concern and develop solutions for grant operational problems.
Develops federal financial reports for review and approval by supervisor, as required by the appropriate federal programs based on appropriate accounting principles and practices.
Ensures prompt and timely reporting of all financial transactions with appropriate analysis and reconciliation of grants expenditure and revenue.
Reviews expenditures based upon appropriate cost principles and other state, federal, or departmental guidelines.
Ensures closeouts are prepared for all federal grants.
Department lead for the federal grants system SAM.gov, and Grants.gov.
Ensures timely reconciliation of FLAIR records for the Department of Education to the State CFO ledgers.
Ensures G5 and PMS are reconciled timely to FLAIR.
Ensures the agency Statewide Financial Statements (ACFR) are prepared.
Reviews and Reports
Ensures appropriate entries are made in the accounting system in a timely manner and discusses issues affecting these areas with supervision and management with recommendations for corrective actions.
Recommends and develops accounting policies and procedures to ensure uniform practices for expending federal and state funds.
Provides, in a timely manner, assistance to state and federal auditors with requested information including documentation, explanations, and analysis.
Provides documentation, oral and written responses related to audits, monitoring and reviews.
Responds to requests for information regarding audits and reviews.
Provides appropriate feedback and coordination of audit responses.
Provide assistance and responses to both internal and external customers in a professional and timely manner.
Reviews, establishes and distributes accounting codes and reports to staff.
Ensures the Schedule of State Revenue and Banks Service Contract reports are prepared and submitted to the Department of Financial Services.
KNOWLEDGE, SKILLS & ABILITIES
The duties of this position require extensive knowledge of accounting, federal and state statutes, laws, rules and regulations.
Necessary skills include analyzing and interpreting financial reports from the Florida Accounting Information Resource (FLAIR) Subsystem, and using this information to reconcile the Department’s accounting records to the records of the Central Accounting Component of the FLAIR Subsystem.
Knowledge of the principles and practices of planning, administering or evaluating educational programs.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
Ability to organize data into logical format for presentation in reports, documents and other written materials.
Ability to formulate policies and procedures.
Ability to establish and maintain effective working relationships with others.
Ability to communicate effectively.
Ability to utilize problem-solving techniques.
Ability to work independently.
FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT
Every day the Department of Education works with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities, and to ensure student success.
The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.
Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers—encouraging independence and self-sufficiency.
The mission of the Bureau of the Comptroller is to provide service in the areas of grants management, accounting, financial management information, payroll and travel reimbursement to the department's program administrators, employees and project recipients.
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
State Group Insurance
coverage options (health, life, dental, vision, and other supplemental options)
Retirement plan
options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Highly skilled, professional environment
We care about the success of our employees and clients.
We are always improving our technology, our tools, our customer’s experiences and ourselves.
A rewarding experience for reliable, compassionate and professional employees.
LEAVE INFORMATION: SMS/SES
Annual Leave
- Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave
- Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with Chapter 435, Florida Statutes. You will be required to provide your Social Security Number to conduct required verifications. No applicant will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved. Level 2 screening includes finger printing and checks through state and federal agencies.
Selective Services System (SSS)
Male applicants born on or after October 1, 1962 must be registered with the Selective Service System before their 26th birthday or have an exemption. Verification of registration will be conducted prior to hire. For more information, visit the Selective Service website.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Reasonable accommodations for applicants with disabilities can be requested through the agency hiring authority or People First Service Center (1-866-663-4735).
The State of Florida supports a Drug-Free workplace. All employees are subject to drug testing in accordance with the Drug-Free Workplace Act.
#J-18808-Ljbffr