OPERATIONS & MGMT CONSULTANT II SES - 48003634

OPERATIONS & MGMT CONSULTANT II SES - 48003634 Date: Sep 6, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Requisition No: 857550 Agency: Department of Education Working Title: OPERATIONS & MGMT CONSULTANT II SES - 48003634 Salary Range: $45,060.11 - $52,000.00 CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY APPLICATION INFORMATION & HIRING REQUIREMENTS Application Information: Your Candidate Profile (application) must be complete in its entirety. Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency Any position held by a Florida University All periods of employment from high school graduation All periods of current or prior unemployment Gaps 3 months or more must be accounted for* Any Education Your resume and application must match Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application. Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. Hiring Information and Requirements: The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. Employees of the Department of Education are paid on a monthly pay cycle. OFFICE CONTACT: 850-245-9118 JOB DESCRIPTION: This position handles all accounts receivable transactions for the division and supervises the day-to-day operations and employees at the mail distribution desk and contractual payment staff in the Division of Vocational Rehabilitation’s (DVR) Financial Payments Section assigned to the Bureau of the Comptroller. This role processes payments, assembles documents for analysis, and prepares documents to be input into the accounting system. It requires working under minimum supervision and high volume. Duties include auditing and processing invoices for payment using various coding techniques to distribute and account for costs. A solid working knowledge of accounting and audit requirements is required. The person must analyze data to determine if the appropriate audit trail is provided. This role reads and interprets purchase orders and other requests to retrieve accounting data needed to process payments. Duties include maintaining controls to ensure that all payments are made accurately and timely. All duties must be performed in compliance with Section 215.422, Florida Statutes and Chapter 3A-20 of the Florida Administrative Code. DUTIES & RESPONSIBILITIES: Audits Audit invoices and prepare payment packages. Verify the accuracy of mathematical extensions. Ensure charges on invoices agree with the terms specified on the purchase order, when applicable. Verify vendor name, address and amounts to be paid. Stamp original invoices with comptroller stamp and complete appropriate information. Reviews invoices to ensure that statutory requirements and comptroller rules and regulations are adhered. Posts payment information on the purchase order payment schedule. Sort documents for remittance, comptroller and file room (voucher copy). Assist other employees and auditors as requested. Contract Payments Audit and analyze contracts for payments and expenditures to determine allowability of costs. Ensure charges are in accordance with terms specified on contracts. Review contracts to ensure statutory requirements and comptroller rules are followed. Incoming mail and switchboard All incoming mail must be date-stamped and distributed daily for processing. All incoming calls must be researched and followed up daily. Files Sets up and maintains files for contracts, postage, payments, amendments. Files copies of vouchers, supporting documentation and other pertinent documents. Research and responds to inquiries from vendors and agency personnel and makes necessary adjustments. Drafts correspondence to obtain any information or documentation needed to process payments. Assists supervisor in preparing reports and analysis as needed. Reviews DOE 200 (Project Award Notification) from school districts and community colleges for accuracy, including but not limited to: Agency name and number Project period State appropriation amount and line number Contract Compliance in accordance with state laws and regulations Audit & Payments Adults with Disabilities Contracts Encumbers each contract. Prepare invoices in accordance with contract amounts. Process payments through FLAIR. Prepare payment packages for DFS, file. Drafts correspondence to obtain any information or documentation needed to process payments and/or refunds. Review grant expenditure reports submitted by agencies for accuracy and compliance with approved budget and reporting requirements. Provide necessary assistance to the Auditor General and other state auditors in their review of Departmental accounting records. Process Refunds Receives daily deposits for the Division. Verifies the total of each deposit and prepares a deposit slip for the bank. Distribute copies of deposits when necessary. Updates “check log” access database with completed deposit numbers. Deposit receipts related to current year’s cash refunds. Input into FLAIR and processes the vouchers and necessary back-up for the State Comptroller. Records the refund of cash for 12-month void warrant cancellations and all incoming Journal Transfers from other state agencies. Process, tracks, and deposits all settlement and restitution agreements. Processes the daily report of verified treasurer’s receipts and attaches coordinating treasurer receipt with the deposit. Ensures that all deposits are verified timely by the state treasury. Verifies bank records deposits correctly and state treasury receipt agrees with the deposit. Warrant Cancellation Receives state warrants for cancellation Prepares warrant cancellation form Verifies client services warrant cancellations have been marked in RIMS Mark warrant in Flair and enter the appropriate Flair transaction when warrant has been cancelled by DFS The FACTS (The Florida Accountability Contract Tracking System) Ensure all contracts/amendments/extensions have been entered into the FACTS Verifies original contract, vendor name, amount, contract number, and execution date is correct in FACTS Ensure deliverables agree with invoices Review daily RDS Reports Distribute reports to the appropriate staff Make any necessary correcting entries in flair Attendance is an essential function of this position. KNOWLEDGE, SKILLS & ABILITIES Knowledge of accounting principles, practices and procedures. Knowledge of state and federal requirements specific to financial payments for DVR. Knowledge of the methods of data collection. Ability to prepare financial statements and reports. Ability to design and implement accounting systems. Ability to prepare and maintain a variety of accounting records. Ability to analyze and interpret accounting data. Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to utilize problem-solving techniques. Knowledge of contracting and other financial requirements specific to state and federal law, especially those specific to DVR. Ability to work independently. FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT The mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees. WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! State Group Insurance coverage options (health, life, dental, vision, and other supplemental options) Retirement plan options, including employer contributions Nine paid holidays and a Personal Holiday each year Annual and Sick Leave Benefits Student Loan Forgiveness Program (Eligibility required) Flexible Spending Accounts Tuition Fee Waivers Highly skilled, professional environment We care about the success of our employees. We care about the success of our clients. We are always improving our technology, our tools, our customer’s experiences and ourselves. A rewarding experience for reliable, compassionate and professional employees. LEAVE INFORMATION: SMS/SES Annual Leave -

Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. Sick Leave

- Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment. BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with Chapter 435, Florida Statutes. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening includes finger printing and checks under Florida law and federal searches. Selective Services System (SSS) Male applicants born on or after October 1, 1962 must be registered with the Selective Service System before their 26th birthday or have an exemption. Verification of Selective Service registration will be conducted prior to hire. For more information, visit the Selective Service website. If you experience problems applying online, please call the People First Service Center at (877) 562-7287. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. For assistance, call the People First Service Center at (877) 562-7287, Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.

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