Suite Pieces
Overview
Project Coordinator position at Suite Pieces. Location: Huntington, NY (On-Site). Status: Full-Time. Reports to: Founder/Business Manager. About Suite Pieces
Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings. Role and Responsibilities
We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods — from design approval to delivery. You’ll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where it’s supposed to. This is a backend powerhouse role — perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time. Key Responsibilities
Purchasing & Order Management: Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories; manage purchase orders, vendor confirmations, and internal documentation; follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed; log and track all goods by project/client in an organized system. Vendor & Workroom Coordination: Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers; schedule fabrication, pickup, and installation windows; ensure vendors receive accurate specs, materials, and payment; resolve vendor delays, damages, or miscommunications quickly and professionally. Project Scheduling & Execution: Build internal timelines from order to delivery to install; coordinate install schedules with clients, installers, and the design team; communicate status updates clearly to the internal team (and clients, if needed); ensure all parts and materials are ready before install days — no missing pieces. Financial & Operations Support: Ensure vendor payments are submitted on time; work with bookkeeping team to reconcile invoices; flag margin issues or overages before they become problems; help refine SOPs as you go — documenting better ways to do things. Ideal Experience & Qualities
2–4 years experience in project coordination, purchasing, operations, or design support Familiarity with the design industry, upholstery, or custom fabrication (a big plus) Highly organized, with strong follow-through and attention to detail Excellent communicator — with vendors, team, and clients Skilled in spreadsheets, order tracking, and digital tools (Google Suite, Asana, Trello, etc.) Calm under pressure; proactive about problem-solving Eager to grow into a bigger role — COO, Operations Lead, or beyond Benefits
Bonus based on performance Employee discounts Opportunity for advancement Paid time off Training & development Why Join Us
Be part of a growing, creative brand with an ambitious future Learn the operations behind luxury design, custom goods, and scaled execution Work closely with leadership and play a direct role in bringing our projects to life Gain visibility and mentorship toward a bigger operational leadership path
#J-18808-Ljbffr
Project Coordinator position at Suite Pieces. Location: Huntington, NY (On-Site). Status: Full-Time. Reports to: Founder/Business Manager. About Suite Pieces
Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings. Role and Responsibilities
We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods — from design approval to delivery. You’ll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where it’s supposed to. This is a backend powerhouse role — perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time. Key Responsibilities
Purchasing & Order Management: Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories; manage purchase orders, vendor confirmations, and internal documentation; follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed; log and track all goods by project/client in an organized system. Vendor & Workroom Coordination: Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers; schedule fabrication, pickup, and installation windows; ensure vendors receive accurate specs, materials, and payment; resolve vendor delays, damages, or miscommunications quickly and professionally. Project Scheduling & Execution: Build internal timelines from order to delivery to install; coordinate install schedules with clients, installers, and the design team; communicate status updates clearly to the internal team (and clients, if needed); ensure all parts and materials are ready before install days — no missing pieces. Financial & Operations Support: Ensure vendor payments are submitted on time; work with bookkeeping team to reconcile invoices; flag margin issues or overages before they become problems; help refine SOPs as you go — documenting better ways to do things. Ideal Experience & Qualities
2–4 years experience in project coordination, purchasing, operations, or design support Familiarity with the design industry, upholstery, or custom fabrication (a big plus) Highly organized, with strong follow-through and attention to detail Excellent communicator — with vendors, team, and clients Skilled in spreadsheets, order tracking, and digital tools (Google Suite, Asana, Trello, etc.) Calm under pressure; proactive about problem-solving Eager to grow into a bigger role — COO, Operations Lead, or beyond Benefits
Bonus based on performance Employee discounts Opportunity for advancement Paid time off Training & development Why Join Us
Be part of a growing, creative brand with an ambitious future Learn the operations behind luxury design, custom goods, and scaled execution Work closely with leadership and play a direct role in bringing our projects to life Gain visibility and mentorship toward a bigger operational leadership path
#J-18808-Ljbffr