McDonough Property Management
Property Manager @ McDonough Property Management | Maximizing Property Value
Position Summary
The Bookkeeper is responsible for managing the day-to-day financial transactions for a portfolio of condominium associations, rental properties, and related entities. This position ensures accurate, timely, and compliant financial recordkeeping, reporting, and coordination with property managers, accountants, and trustees.
Key Responsibilities
Record all financial transactions including accounts payable (A/P), accounts receivable (A/R), and journal entries.
Maintain general ledgers for multiple associations and company accounts.
Reconcile bank accounts, credit cards, and reserve accounts monthly.
Post payments, deposits, and electronic transfers accurately in Buildium/QuickBooks.
Process owner payments, vendor bills, and inter-company transfers.
Ensure that reserve and operating fund transactions are recorded correctly and in compliance with governing documents.
Prepare monthly financial statements, including balance sheets, income statements, and budget-to-actual comparisons.
Assist in preparing year-end financial packets for CPA review and annual audits.
Generate and distribute owner statements, delinquency reports, and cash flow summaries.
Track and report on special assessments, reserve contributions, and capital project expenditures.
Budgeting & Forecasting
Support property managers and trustees during annual budget preparation.
Input approved budgets into Buildium/QuickBooks and maintain accurate tracking.
Assist in projecting cash flow needs and reserve funding requirements.
Enter and code invoices through AvidStrongroom or Buildium for approval.
Maintain updated W-9s and vendor insurance certificates.
Prepare 1099 filings at year-end in coordination with CPA or tax preparer.
Track vendor balances and ensure timely payments.
Owner Accounts & Collections
Monitor owner delinquencies and apply late fees per association policy.
Coordinate with collections attorney for overdue accounts.
Communicate with owners on payment discrepancies or account questions.
Compliance & Recordkeeping
Maintain electronic filing system for all financial documents.
Ensure compliance with trust accounting and state condo regulations.
Coordinate with auditors, CPAs, and trustees as needed.
Qualifications
Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Experience: Minimum 2 years of bookkeeping or accounting experience; property management experience a plus.
Software Skills: Proficiency in QuickBooks, Buildium, Avid Strongroom, or similar accounting systems.
Technical Skills: Strong Excel and document management proficiency.
Soft Skills: Attention to detail, organization, reliability, and clear communication with non-financial stakeholders.
Full-time (Monday–Friday, 9:00 AM – 5:00 PM)
Office Based Role
Reports to the owner of the company
Benefits
Paid time off
Health insurance
401(k)
Dental insurance
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The Bookkeeper is responsible for managing the day-to-day financial transactions for a portfolio of condominium associations, rental properties, and related entities. This position ensures accurate, timely, and compliant financial recordkeeping, reporting, and coordination with property managers, accountants, and trustees.
Key Responsibilities
Record all financial transactions including accounts payable (A/P), accounts receivable (A/R), and journal entries.
Maintain general ledgers for multiple associations and company accounts.
Reconcile bank accounts, credit cards, and reserve accounts monthly.
Post payments, deposits, and electronic transfers accurately in Buildium/QuickBooks.
Process owner payments, vendor bills, and inter-company transfers.
Ensure that reserve and operating fund transactions are recorded correctly and in compliance with governing documents.
Prepare monthly financial statements, including balance sheets, income statements, and budget-to-actual comparisons.
Assist in preparing year-end financial packets for CPA review and annual audits.
Generate and distribute owner statements, delinquency reports, and cash flow summaries.
Track and report on special assessments, reserve contributions, and capital project expenditures.
Budgeting & Forecasting
Support property managers and trustees during annual budget preparation.
Input approved budgets into Buildium/QuickBooks and maintain accurate tracking.
Assist in projecting cash flow needs and reserve funding requirements.
Enter and code invoices through AvidStrongroom or Buildium for approval.
Maintain updated W-9s and vendor insurance certificates.
Prepare 1099 filings at year-end in coordination with CPA or tax preparer.
Track vendor balances and ensure timely payments.
Owner Accounts & Collections
Monitor owner delinquencies and apply late fees per association policy.
Coordinate with collections attorney for overdue accounts.
Communicate with owners on payment discrepancies or account questions.
Compliance & Recordkeeping
Maintain electronic filing system for all financial documents.
Ensure compliance with trust accounting and state condo regulations.
Coordinate with auditors, CPAs, and trustees as needed.
Qualifications
Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Experience: Minimum 2 years of bookkeeping or accounting experience; property management experience a plus.
Software Skills: Proficiency in QuickBooks, Buildium, Avid Strongroom, or similar accounting systems.
Technical Skills: Strong Excel and document management proficiency.
Soft Skills: Attention to detail, organization, reliability, and clear communication with non-financial stakeholders.
Full-time (Monday–Friday, 9:00 AM – 5:00 PM)
Office Based Role
Reports to the owner of the company
Benefits
Paid time off
Health insurance
401(k)
Dental insurance
#J-18808-Ljbffr