Abacus Staffing
Senior Administrative Assistant
Hybrid - Deerfield, IL
$25-27/hour, Contract to hire
Duties & Responsibilities • Leadership: Executive support of VP R&D and VP, Marketing. • Office Management: Oversee daily office operations, ensuring efficient workflows and adherence to organizational policies. • Team Leadership: Manage and supervise administrative staff within Marketing and R&D team, providing guidance, training, and performance evaluations. • Meeting Coordination: Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration. • Communication Management: Handle sensitive correspondence and communications, ensuring confidentiality and professionalism. • Budget Oversight: Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, Travel and expense report management. • Project Management: Monitor and report on administrative activities and project progress, providing updates to senior management. • Resource Management: Maintain and manage office supplies and equipment, ensuring availability and functionality. • Compliance Assurance: Ensure compliance with organizational policies, regulations, and best practices. • Special projects and other duties as assigned/ Preferred based in Deerfield, IL
Qualifications • Must have excellent oral and written communication skills to effectively communicate with high levels of the organization. • Ability to work independently and identify proactive solutions to complex situations. • Manage multiple tasks with high attention to detail and high degree of accuracy and timeliness. • Advanced Microsoft Office skills.
Education/Experience • HS diploma or equivalent. Associate degree or professional certification preferred. • 8+ years experience supporting Leadership staff as a Sr Administrative professional.
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Duties & Responsibilities • Leadership: Executive support of VP R&D and VP, Marketing. • Office Management: Oversee daily office operations, ensuring efficient workflows and adherence to organizational policies. • Team Leadership: Manage and supervise administrative staff within Marketing and R&D team, providing guidance, training, and performance evaluations. • Meeting Coordination: Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration. • Communication Management: Handle sensitive correspondence and communications, ensuring confidentiality and professionalism. • Budget Oversight: Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, Travel and expense report management. • Project Management: Monitor and report on administrative activities and project progress, providing updates to senior management. • Resource Management: Maintain and manage office supplies and equipment, ensuring availability and functionality. • Compliance Assurance: Ensure compliance with organizational policies, regulations, and best practices. • Special projects and other duties as assigned/ Preferred based in Deerfield, IL
Qualifications • Must have excellent oral and written communication skills to effectively communicate with high levels of the organization. • Ability to work independently and identify proactive solutions to complex situations. • Manage multiple tasks with high attention to detail and high degree of accuracy and timeliness. • Advanced Microsoft Office skills.
Education/Experience • HS diploma or equivalent. Associate degree or professional certification preferred. • 8+ years experience supporting Leadership staff as a Sr Administrative professional.
#ZR
#J-18808-Ljbffr