Empire State Realty Trust
Overview
Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of office, retail, and multifamily assets. The company emphasizes energy efficiency, indoor environmental quality, and sustainable practices.
Position Summary The Accounts Payable Specialist reports to the Director, Corporate Controller, and is responsible for overseeing accounts payable transactions for multiple properties. The role involves ensuring accuracy in financial processes, coordinating with various departments, and seeking improvements in efficiency. The position requires handling multiple tasks in a fast-paced environment and collaborating with internal stakeholders and external vendors. Experience in accounts payable with a focus on customer service is required. The individual is expected to assist with team collaboration, participate in process improvement initiatives, and maintain compliance with internal controls.
Responsibilities
Perform the day-to-day processing of all accounts payable transactions for multiple properties
Review invoices and statements to ensure accuracy, including proper coding of payables
Coordinate with personnel regarding purchase orders
Resolve invoice discrepancies with vendors and internal teams, including vendor reconciliations
Review vendor onboarding documentation and vendor changes and ensure accurate data entry in Yardi
Perform weekly check runs, ensuring accurate and timely payments
Assist with reconciliation between third party payment processor (Paymode) and Yardi
Generate metric reporting
Identify and implement process improvements to enhance efficiency from invoice approval through payment processing
Participate in special projects as required
Prepare, issue and file 1099s at year end
Assist in responding to audit requests
Issue stop payments from banks and reissue checks
Respond to year-end audit requests from vendors’ accountants
Review expense reimbursements
What Success Looks Like
Ability to build strong working relationships with vendors and colleagues
Process invoices timely with accuracy and prompt resolution of discrepancies
Meet or exceed key performance indicators and targets
Ensure compliance with company policies, procedures, and regulatory requirements
Contribute to the overall financial health and success of ESRT
Required Skills / Abilities
Exceptional written and oral communication skills
Outstanding customer service skills
Ability to work independently and collaboratively in a fast-paced team environment
Excellent analytical, mathematical, and organizational skills
Strong proficiency in MS Office (Excel and Word)
Education & Experience
5+ years of experience in accounts payable
Yardi software experience (preferred)
Experience with process improvement and automation (preferred)
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
What You Can Expect
Collaborative work environment at ESRT, a Great Place to Work Certified employer
Opportunities for growth, development, and engagement in the company culture
Adaptive, dynamic, dependable, curious, ethical, and positive work environment
Benefits
Competitive base salary and bonus
Health/Dental/Vision insurance
Company-sponsored Life, AD&D, STD, and LTD Insurance
Voluntary Enhanced LTD Program
Voluntary Hospital, Accident, and Cancer Programs
401(k) with 100% match up to 5%
Paid parental leave
Pre-tax transit accounts
Employee Assistance Program for emotional, financial, and legal support
WELL-BEING
Generous paid time off
Flex Summer Fridays
Employee engagement programs
Volunteer time off
Continuing education
Complimentary Empire State Building Observatory access
Complimentary gym membership and other wellness benefits
Employee Discount Programs
Salary: $70,000 - $75,000 a year. Salary is based on several factors including education, work experience, job location, size of property where applicable, and certifications. In addition to base salary, ESRT provides discretionary annual bonuses.
ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by law. Reasonable accommodations are available for applicants and employees with disabilities or sincerely held religious beliefs.
#J-18808-Ljbffr
Position Summary The Accounts Payable Specialist reports to the Director, Corporate Controller, and is responsible for overseeing accounts payable transactions for multiple properties. The role involves ensuring accuracy in financial processes, coordinating with various departments, and seeking improvements in efficiency. The position requires handling multiple tasks in a fast-paced environment and collaborating with internal stakeholders and external vendors. Experience in accounts payable with a focus on customer service is required. The individual is expected to assist with team collaboration, participate in process improvement initiatives, and maintain compliance with internal controls.
Responsibilities
Perform the day-to-day processing of all accounts payable transactions for multiple properties
Review invoices and statements to ensure accuracy, including proper coding of payables
Coordinate with personnel regarding purchase orders
Resolve invoice discrepancies with vendors and internal teams, including vendor reconciliations
Review vendor onboarding documentation and vendor changes and ensure accurate data entry in Yardi
Perform weekly check runs, ensuring accurate and timely payments
Assist with reconciliation between third party payment processor (Paymode) and Yardi
Generate metric reporting
Identify and implement process improvements to enhance efficiency from invoice approval through payment processing
Participate in special projects as required
Prepare, issue and file 1099s at year end
Assist in responding to audit requests
Issue stop payments from banks and reissue checks
Respond to year-end audit requests from vendors’ accountants
Review expense reimbursements
What Success Looks Like
Ability to build strong working relationships with vendors and colleagues
Process invoices timely with accuracy and prompt resolution of discrepancies
Meet or exceed key performance indicators and targets
Ensure compliance with company policies, procedures, and regulatory requirements
Contribute to the overall financial health and success of ESRT
Required Skills / Abilities
Exceptional written and oral communication skills
Outstanding customer service skills
Ability to work independently and collaboratively in a fast-paced team environment
Excellent analytical, mathematical, and organizational skills
Strong proficiency in MS Office (Excel and Word)
Education & Experience
5+ years of experience in accounts payable
Yardi software experience (preferred)
Experience with process improvement and automation (preferred)
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
What You Can Expect
Collaborative work environment at ESRT, a Great Place to Work Certified employer
Opportunities for growth, development, and engagement in the company culture
Adaptive, dynamic, dependable, curious, ethical, and positive work environment
Benefits
Competitive base salary and bonus
Health/Dental/Vision insurance
Company-sponsored Life, AD&D, STD, and LTD Insurance
Voluntary Enhanced LTD Program
Voluntary Hospital, Accident, and Cancer Programs
401(k) with 100% match up to 5%
Paid parental leave
Pre-tax transit accounts
Employee Assistance Program for emotional, financial, and legal support
WELL-BEING
Generous paid time off
Flex Summer Fridays
Employee engagement programs
Volunteer time off
Continuing education
Complimentary Empire State Building Observatory access
Complimentary gym membership and other wellness benefits
Employee Discount Programs
Salary: $70,000 - $75,000 a year. Salary is based on several factors including education, work experience, job location, size of property where applicable, and certifications. In addition to base salary, ESRT provides discretionary annual bonuses.
ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by law. Reasonable accommodations are available for applicants and employees with disabilities or sincerely held religious beliefs.
#J-18808-Ljbffr