El Paso County, Colorado, USA
Associate AP & AR Coordinator/Accounts Payable & Receivable Coordinator/Senior A
El Paso County, Colorado, USA, Colorado Springs, Colorado, United States, 80509
Associate AP & AR Coordinator/Accounts Payable & Receivable Coordinator/Senior AP & AR Coordinator
Job Summary
Associate, AP & AR Coordinator, or Senior AP & AR Coordinator plays a crucial role in managing financial transactions for El Paso County. In this position, you’ll be responsible for processing invoices and p‑card payments for various entities. Your attention to detail and expertise in accounting methods will be essential in maintaining accurate records. Strong communication, organization skills, and proficiency with Microsoft Office are required.
Work Schedule
Monday – Friday, 8:00 am – 5:00 pm (subject to change). Under FLSA guidelines, this position is non‑exempt.
Essential Duties / Responsibilities
Perform routine accounts payable or receivable duties based on assignment.
Enter data into County and State financial systems, ensuring accuracy.
Identify payment types, credit proper accounts, update systems, and generate receipts as needed. Prepare deposits according to established procedures.
Contact clients and review documentation for proper payments.
Assume fee assessment for families receiving Health & Human Services assistance; monitor accounts for payments, determine new eligibility, monitor placements and court orders.
Coordinate with departments and prepare documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments.
Process invoices for payment, review and reconcile encumbrances and expenditures, and reconcile vendor and P‑card statements.
Conduct research in financial systems and reconcile accounts as needed.
Provide financial reports according to departmental needs and assist as needed with other areas to meet processing deadlines.
Process 1099 tax code information for vendor accounting and provide administrative support as required.
Qualifications
Knowledge, Skills & Abilities
Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
Maintain confidentiality and communicate effectively with co‑workers, other county personnel, other agencies, and the public. Provide excellent customer service.
Efficiently plan, schedule, and organize; make prudent decisions; apply conflict resolution and problem‑solving skills.
Maintain regular and punctual attendance.
Required Education & Experience
High school diploma or equivalent education.
One year of related accounts payable or accounts receivable experience for Accounts Payable & Receivable Coordinator; two years for Senior Accounts Payable & Receivable Coordinator.
Associate’s degree in a related field may substitute for one year of required experience; Bachelor’s degree may substitute for required experience.
Preferred Education & Experience
Associate’s degree in business, accounting, or related field.
Accounts payable or accounts receivable experience in a government setting.
Pre‑Employment Requirements
Must pass conditional post‑offer background investigation and drug screen.
Work Conditions
Duties are primarily performed in an office and remote work environment dependent upon Department discretion and business needs.
El Paso County EEO Statement
El Paso County is an E‑Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre‑employment drug screen.
Vision and Purpose
El Paso County will be a trusted regional leader known for excellence in county service delivery. We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.
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Associate, AP & AR Coordinator, or Senior AP & AR Coordinator plays a crucial role in managing financial transactions for El Paso County. In this position, you’ll be responsible for processing invoices and p‑card payments for various entities. Your attention to detail and expertise in accounting methods will be essential in maintaining accurate records. Strong communication, organization skills, and proficiency with Microsoft Office are required.
Work Schedule
Monday – Friday, 8:00 am – 5:00 pm (subject to change). Under FLSA guidelines, this position is non‑exempt.
Essential Duties / Responsibilities
Perform routine accounts payable or receivable duties based on assignment.
Enter data into County and State financial systems, ensuring accuracy.
Identify payment types, credit proper accounts, update systems, and generate receipts as needed. Prepare deposits according to established procedures.
Contact clients and review documentation for proper payments.
Assume fee assessment for families receiving Health & Human Services assistance; monitor accounts for payments, determine new eligibility, monitor placements and court orders.
Coordinate with departments and prepare documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments.
Process invoices for payment, review and reconcile encumbrances and expenditures, and reconcile vendor and P‑card statements.
Conduct research in financial systems and reconcile accounts as needed.
Provide financial reports according to departmental needs and assist as needed with other areas to meet processing deadlines.
Process 1099 tax code information for vendor accounting and provide administrative support as required.
Qualifications
Knowledge, Skills & Abilities
Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
Maintain confidentiality and communicate effectively with co‑workers, other county personnel, other agencies, and the public. Provide excellent customer service.
Efficiently plan, schedule, and organize; make prudent decisions; apply conflict resolution and problem‑solving skills.
Maintain regular and punctual attendance.
Required Education & Experience
High school diploma or equivalent education.
One year of related accounts payable or accounts receivable experience for Accounts Payable & Receivable Coordinator; two years for Senior Accounts Payable & Receivable Coordinator.
Associate’s degree in a related field may substitute for one year of required experience; Bachelor’s degree may substitute for required experience.
Preferred Education & Experience
Associate’s degree in business, accounting, or related field.
Accounts payable or accounts receivable experience in a government setting.
Pre‑Employment Requirements
Must pass conditional post‑offer background investigation and drug screen.
Work Conditions
Duties are primarily performed in an office and remote work environment dependent upon Department discretion and business needs.
El Paso County EEO Statement
El Paso County is an E‑Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre‑employment drug screen.
Vision and Purpose
El Paso County will be a trusted regional leader known for excellence in county service delivery. We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.
#J-18808-Ljbffr