Accounting Administrative Assistant Job at The Davis Companies in Manchester

Accounts Payable & Receivable Coordinator

Location: Manchester, NH

Compensation

Base pay range: $23.00/hr - $27.00/hr

Responsibilities

• Accounts Payable (Primary Focus): Process vendor invoices accurately and in a timely manner
• Match purchase orders, packing slips, and invoices
• Prepare and perform check runs and electronic payments
• Resolve discrepancies and communicate with vendors regarding payment status
• Maintain vendor records and ensure compliance with W-9 and 1099 requirements
• Accounts Receivable (Secondary Support): Assist with customer invoicing and payment posting
• Follow up on outstanding receivables and support collection efforts
• Respond to customer inquiries and reconcile account discrepancies
• Administrative & Accounting Support: Assist with month-end closing tasks and general ledger entries
• Maintain organized financial files (physical and digital)
• Provide general administrative support to the accounting team
• Support audits and reporting as requested

Qualifications

• 2+ years of experience in accounts payable, accounts receivable, or related accounting support role
• Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and MS Office (especially Excel)
• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Ability to communicate professionally with vendors, customers, and internal staff
• High school diploma required; associate degree or higher in Accounting or Business is preferred
• Familiarity with ERP systems
• Experience in a manufacturing or service-based environment
• Ability to multitask and prioritize in a deadline-driven setting

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Accounting/Auditing

Industries

• Printing Services and Industrial Machinery Manufacturing