ISG
Job Description
Are you highly organized and motivated by results? Are you curious about how facilities are operated and maintained? We are seeking a skilled project management team member who thrives on details, takes pride in accuracy, and enjoys motivating others in a highly collaborative environment. Founded in 1973, ISG is a multi-disciplinary, full-service architecture and engineering firm, supporting clients throughout the nation.
As a Facility Assessment Administrator, you will set projects up for success, keep schedules and deliverables on track, and make sure communication flows seamlessly across disciplines. Your coordination, attention to detail, and follow-through will be the driving force that allows project leaders and technical teams to focus on their strengths.
In this role, you will work closely with Facility Management and Planning Strategist Thad Dahling, while also supporting our dedicated team of architects, engineers, technical writers, and business development specialists to deliver high-quality assessments and reporting. If you thrive on structure, enjoy turning moving parts into an organized process, and take pride in helping a team deliver its best work, this is the role for you!
Learn more about ISG here.
Essential Duties
Coordinate project kickoff meetings and set up collaboration tools for each new facility assessment projects
Conduct training with new team members on the process, procedures, and tools available for documenting and saving assessment findings
Partner with the opportunity lead to develop and execute contracts
Facilitate project kickoff with multi-disciplinary team members
Track and maintain project schedules using standard software and communication methods
Lead regular progress meetings to share status updates, milestones, and deadlines
Monitor project financials and schedules against targets to identify and address variances
Support quality assurance reviews with the technical team
Prepare agendas, meeting minutes, status reports, and other documentation to keep the team informed
Gather required information and coordinate deadlines to ensure timely deliverables
Collaborate with the marketing team by gathering content from technical team members for facility assessment deliverables
We’ve listed a compensation range that reflects our expectations for this role, including both direct and indirect components. We understand that your experience and value may fall outside of this range. If you feel you're a strong fit but your compensation needs differ, we’re open to a conversation—let’s talk.
Skills, Knowledge and Expertise
2+ years of experience in project coordination, project management or the AEC industry
Associate’s or Bachelor’s degree (or equivalent experience)
Proven organizational skills with exceptional attention to detail
Strong written and verbal communication skills
Proactive, ownership mentality with the ability to work independently and collaboratively
Proficiency in Microsoft 365 Office Suite
Ability to manage multiple priorities and contribute across projects at varying levels of development
ISG Employee Owner Benefits
Medical, dental, and vision
Paid time off, pro-rated amount available on your start date
Paid holidays and paid volunteer time
Paid parental leave
Bi-annual profit sharing
Employee Ownership Stock Plan (ESOP)
401K retirement plan
Life insurance
HSA and FSA options
Bereavement leave
Supplemental voluntary benefits
Short term and long-term disability
Parking reimbursement, varies on office location
Cell phone plan reimbursement
Mileage reimbursement for ISG-approved travel
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As a Facility Assessment Administrator, you will set projects up for success, keep schedules and deliverables on track, and make sure communication flows seamlessly across disciplines. Your coordination, attention to detail, and follow-through will be the driving force that allows project leaders and technical teams to focus on their strengths.
In this role, you will work closely with Facility Management and Planning Strategist Thad Dahling, while also supporting our dedicated team of architects, engineers, technical writers, and business development specialists to deliver high-quality assessments and reporting. If you thrive on structure, enjoy turning moving parts into an organized process, and take pride in helping a team deliver its best work, this is the role for you!
Learn more about ISG here.
Essential Duties
Coordinate project kickoff meetings and set up collaboration tools for each new facility assessment projects
Conduct training with new team members on the process, procedures, and tools available for documenting and saving assessment findings
Partner with the opportunity lead to develop and execute contracts
Facilitate project kickoff with multi-disciplinary team members
Track and maintain project schedules using standard software and communication methods
Lead regular progress meetings to share status updates, milestones, and deadlines
Monitor project financials and schedules against targets to identify and address variances
Support quality assurance reviews with the technical team
Prepare agendas, meeting minutes, status reports, and other documentation to keep the team informed
Gather required information and coordinate deadlines to ensure timely deliverables
Collaborate with the marketing team by gathering content from technical team members for facility assessment deliverables
We’ve listed a compensation range that reflects our expectations for this role, including both direct and indirect components. We understand that your experience and value may fall outside of this range. If you feel you're a strong fit but your compensation needs differ, we’re open to a conversation—let’s talk.
Skills, Knowledge and Expertise
2+ years of experience in project coordination, project management or the AEC industry
Associate’s or Bachelor’s degree (or equivalent experience)
Proven organizational skills with exceptional attention to detail
Strong written and verbal communication skills
Proactive, ownership mentality with the ability to work independently and collaboratively
Proficiency in Microsoft 365 Office Suite
Ability to manage multiple priorities and contribute across projects at varying levels of development
ISG Employee Owner Benefits
Medical, dental, and vision
Paid time off, pro-rated amount available on your start date
Paid holidays and paid volunteer time
Paid parental leave
Bi-annual profit sharing
Employee Ownership Stock Plan (ESOP)
401K retirement plan
Life insurance
HSA and FSA options
Bereavement leave
Supplemental voluntary benefits
Short term and long-term disability
Parking reimbursement, varies on office location
Cell phone plan reimbursement
Mileage reimbursement for ISG-approved travel
#J-18808-Ljbffr