Washington State ESD
Forms and Records Analyst 3 (FRA3) - Region 6
Washington State ESD, Seattle, Washington, us, 98127
Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community.
Job Title:
Forms and Records Analyst 3 (FRA3)
Location:
Kelso, WA (This is a hybrid position with an option to telework 4 days a week and report 1 day a week to the Region 6 DCYF office closest to the employee. This hybrid schedule is available after completing the training period. For a detailed view of DCYF's regional structure, Click Here.)
Closes:
10/28/25
Salary:
$4216 - $5666
Our Region 6 Discovery Unit is seeking an attention-oriented Records Specialist (Forms and Records Analyst 3) to process and handle discovery requests in accordance with DCYF rules, law, and policies. The ideal candidate will have the ability to maintain confidentiality and discretion as well as the ability to work in a highly demanding and fast-paced environment. Do you have a keen eye and strong attention to detail? Do you thrive on collaboration and teamwork in a dynamic group? If so, apply today to join our team as a Forms and Records Analyst 3 (FRA3).
In this role, you will provide technical expertise and consultation to DCYF managers across Region 6. Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with the required record retention requirements. You will be an expert in identifying, preserving, and protecting confidential and exempt information under federal and state laws.
Some of what you will get to do:
Enter and correct data in the record indexing system.
Provide direction to DCYF staff on preparing records for imaging and record retention.
Utilizes FAMLINK, WaCompass, ACT, SharePoint, and AX to verify the location or destruction of records.
Coordinate calculated searches for legal discovery and collect all records to ensure the requested information is collected.
Utilize the Agency Records Request Tracking System (ARRTS/llinx) to track working requests, timelines, and hours.
Scans physical records into AX using Image Trust.
Examine all information and records collected to ascertain if records are complete or if information is missing.
What we're looking for
Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.
Two years of experience as a Forms & Records Analyst 2.
A Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field AND two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
An Associate’s degree in business administration, accounting, social services, law, paralegal, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
Commitment to equity, inclusion, and respectful workplace principles.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint.
Working knowledge of DCYF policies, procedures, rules, and regulations.
An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).
How do I apply? In addition to completing the online application, please attach the following:
Resume
Cover Letter
Transcripts - if applicable to qualifications (Unofficial transcripts are acceptable for application submission).
Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies.
This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.
The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.
Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
For more information about this position or if you need an accommodation throughout the application/interview process, please contact DCYF recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.
07339
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Job Title:
Forms and Records Analyst 3 (FRA3)
Location:
Kelso, WA (This is a hybrid position with an option to telework 4 days a week and report 1 day a week to the Region 6 DCYF office closest to the employee. This hybrid schedule is available after completing the training period. For a detailed view of DCYF's regional structure, Click Here.)
Closes:
10/28/25
Salary:
$4216 - $5666
Our Region 6 Discovery Unit is seeking an attention-oriented Records Specialist (Forms and Records Analyst 3) to process and handle discovery requests in accordance with DCYF rules, law, and policies. The ideal candidate will have the ability to maintain confidentiality and discretion as well as the ability to work in a highly demanding and fast-paced environment. Do you have a keen eye and strong attention to detail? Do you thrive on collaboration and teamwork in a dynamic group? If so, apply today to join our team as a Forms and Records Analyst 3 (FRA3).
In this role, you will provide technical expertise and consultation to DCYF managers across Region 6. Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with the required record retention requirements. You will be an expert in identifying, preserving, and protecting confidential and exempt information under federal and state laws.
Some of what you will get to do:
Enter and correct data in the record indexing system.
Provide direction to DCYF staff on preparing records for imaging and record retention.
Utilizes FAMLINK, WaCompass, ACT, SharePoint, and AX to verify the location or destruction of records.
Coordinate calculated searches for legal discovery and collect all records to ensure the requested information is collected.
Utilize the Agency Records Request Tracking System (ARRTS/llinx) to track working requests, timelines, and hours.
Scans physical records into AX using Image Trust.
Examine all information and records collected to ascertain if records are complete or if information is missing.
What we're looking for
Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.
Two years of experience as a Forms & Records Analyst 2.
A Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field AND two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
An Associate’s degree in business administration, accounting, social services, law, paralegal, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
Commitment to equity, inclusion, and respectful workplace principles.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint.
Working knowledge of DCYF policies, procedures, rules, and regulations.
An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).
How do I apply? In addition to completing the online application, please attach the following:
Resume
Cover Letter
Transcripts - if applicable to qualifications (Unofficial transcripts are acceptable for application submission).
Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies.
This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.
The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.
Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
For more information about this position or if you need an accommodation throughout the application/interview process, please contact DCYF recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.
07339
#J-18808-Ljbffr