State of Washington
Forms and Records Analyst 3 (FRA3) - Spokane Central
State of Washington, Walla Walla, Washington, United States
Forms and Records Analyst 3 (FRA3) - Spokane Central
Join to apply for the
Forms and Records Analyst 3 (FRA3) - Spokane Central
role at
State of Washington
Description
Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally, and academically, nurtured by family and community.”
Job Title:
Forms and Records Analyst 3 (FRA3)
Location:
Spokane, WA (hybrid position within Region 1)
Closes:
11/04/25
Salary:
$4216- $5666
We are seeking two motivated Forms and Records Analysts (FRA3) to join our amazing Child Welfare Region 1 Discovery Team.
Are you highly organized and have a strong attention to detail?
Are you interested in a position that requires technical expertise to process and complete requests?
If so, apply today to join our team as a Forms and Records Analyst 3 (FRA3).
The Opportunity
In this role, you will provide technical expertise and consultation to DCYF managers across Region 1.
Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with record‑retention requirements.
You will be an expert in identifying, preserving, and protecting confidential and exempt information.
Some of What You Will Get to Do
Utilize FAMLINK, SharePoint, and AX to verify the location of records.
Coordinate calculated searches for legal discovery and collect all records to ensure the requested information is collected in an unredacted and unaltered state.
Respond in a timely and accurate manner to all regional Discovery requests from Social Service Specialists, the Attorney General’s Office, and the Courts.
Provide training and technical assistance to regional staff regarding Discovery Laws, Policies, and Procedures.
Search and collect records to ensure all requested information and records in DCYF’s possession are collected.
Travel to the courthouse to submit and pick up legal documents.
Upload all relevant documents/court orders into the family file in FAMLINK.
Email or distribute documents to the appropriate parties.
What We’re Looking For (Required Qualifications)
Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.
OR one year of experience as a Forms & Records Analyst 2.
OR a Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field AND two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
OR an Associate’s degree in business administration, accounting, social services, law, paralegal, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
AND commitment to equity, inclusion, and respectful workplace principles.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Experience with the Public Records Act and/or Discovery processes.
Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint.
Working knowledge of DCYF policies, procedures, rules, and regulations.
An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).
How to Apply
In addition to completing the online application, please attach the following:
Resume
Cover Letter
Transcripts – if applicable to qualifications (unofficial transcripts are acceptable for application submission)
Supplemental Information
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.
We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.
DCYF is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, or disability.
This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).
Applicants who meet the minimum qualifications and wish to claim Veteran’s Preference
MUST
attach a copy of their DD214 or NGB Form 22 or other verification of military service.
Please blackout (redact) the social security number before attaching any documents.
For more information about this position or if you need an accommodation during the application/interview process, contact the DCYF recruiter or call NEOGOV toll‑free at (855) 524‑5627 or email support@neogov.com.
Employee Benefits
Washington State offers a competitive benefits package including health, dental, vision, basic life and long‑term disability insurance, retirement through the PERS system, and many additional benefits detailed in the full benefits brochure.
Full‑time employees also receive paid holidays, paid parental leave, sick leave, vacation, and other statutory leaves as specified by Washington law.
Full‑time employees who work full monthly schedules qualify for holiday compensation if employed before the holiday and are in pay status for at least 80 hours during the month of the holiday.
For more details, refer to the Washington State Human Resources website.
#J-18808-Ljbffr
Forms and Records Analyst 3 (FRA3) - Spokane Central
role at
State of Washington
Description
Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally, and academically, nurtured by family and community.”
Job Title:
Forms and Records Analyst 3 (FRA3)
Location:
Spokane, WA (hybrid position within Region 1)
Closes:
11/04/25
Salary:
$4216- $5666
We are seeking two motivated Forms and Records Analysts (FRA3) to join our amazing Child Welfare Region 1 Discovery Team.
Are you highly organized and have a strong attention to detail?
Are you interested in a position that requires technical expertise to process and complete requests?
If so, apply today to join our team as a Forms and Records Analyst 3 (FRA3).
The Opportunity
In this role, you will provide technical expertise and consultation to DCYF managers across Region 1.
Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with record‑retention requirements.
You will be an expert in identifying, preserving, and protecting confidential and exempt information.
Some of What You Will Get to Do
Utilize FAMLINK, SharePoint, and AX to verify the location of records.
Coordinate calculated searches for legal discovery and collect all records to ensure the requested information is collected in an unredacted and unaltered state.
Respond in a timely and accurate manner to all regional Discovery requests from Social Service Specialists, the Attorney General’s Office, and the Courts.
Provide training and technical assistance to regional staff regarding Discovery Laws, Policies, and Procedures.
Search and collect records to ensure all requested information and records in DCYF’s possession are collected.
Travel to the courthouse to submit and pick up legal documents.
Upload all relevant documents/court orders into the family file in FAMLINK.
Email or distribute documents to the appropriate parties.
What We’re Looking For (Required Qualifications)
Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.
OR one year of experience as a Forms & Records Analyst 2.
OR a Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field AND two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
OR an Associate’s degree in business administration, accounting, social services, law, paralegal, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
AND commitment to equity, inclusion, and respectful workplace principles.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Experience with the Public Records Act and/or Discovery processes.
Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint.
Working knowledge of DCYF policies, procedures, rules, and regulations.
An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).
How to Apply
In addition to completing the online application, please attach the following:
Resume
Cover Letter
Transcripts – if applicable to qualifications (unofficial transcripts are acceptable for application submission)
Supplemental Information
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.
We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.
DCYF is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, or disability.
This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).
Applicants who meet the minimum qualifications and wish to claim Veteran’s Preference
MUST
attach a copy of their DD214 or NGB Form 22 or other verification of military service.
Please blackout (redact) the social security number before attaching any documents.
For more information about this position or if you need an accommodation during the application/interview process, contact the DCYF recruiter or call NEOGOV toll‑free at (855) 524‑5627 or email support@neogov.com.
Employee Benefits
Washington State offers a competitive benefits package including health, dental, vision, basic life and long‑term disability insurance, retirement through the PERS system, and many additional benefits detailed in the full benefits brochure.
Full‑time employees also receive paid holidays, paid parental leave, sick leave, vacation, and other statutory leaves as specified by Washington law.
Full‑time employees who work full monthly schedules qualify for holiday compensation if employed before the holiday and are in pay status for at least 80 hours during the month of the holiday.
For more details, refer to the Washington State Human Resources website.
#J-18808-Ljbffr