State of Washington
Forms and Records Analyst 3 (FRA3) - Spokane Central
State of Washington, Spokane, Washington, United States, 99254
Overview
Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally, and academically, nurtured by family and community." Job Title:
Forms and Records Analyst 3 (FRA3) Location:
Spokane, WA (hybrid position that can be located anywhere within Region 1. For a detailed view of DCYF's regional structure, DCYF information is available.) Closes:
11/04/25 Salary:
$4216 - $5666 We are seeking two motivated Forms and Records Analysts (FRA3) to join our Child Welfare Region 1 Discovery Team. If you are highly organized with strong attention to detail and enjoy a position that requires technical expertise to process and complete requests, apply today. Learn more about DCYF: DCYF information provided here. The Opportunity: In this role, you will provide technical expertise and consultation to DCYF managers across Region 1. Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with record retention requirements. You will be an expert in identifying, preserving, and protecting confidential and exempt information. What you will do : Utilize FAMLINK, SharePoint, and AX to verify the location of records. Coordinate calculated searches for legal discovery and collect all records to ensure the information is unredacted and unaltered. Respond promptly and accurately to regional discovery requests from Social Service Specialists, the Attorney General's Office, and the Courts. Provide training and technical assistance to regional staff regarding discovery laws, policies, and procedures. Search and collect records to ensure all information in DCYF's possession is accounted for. Travel to courthouses to submit and pick up legal documents. Upload all relevant documents and court orders into the family file in FAMLINK. Email or distribute documents to appropriate parties. Qualifications : Required qualifications (text kept as in original language): Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service. OR One year of experience as a Forms & Records Analyst 2. OR A Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field and two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service. OR An Associate’s degree in business administration, accounting, social services, law, paralegal, or a related field and four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service. Commitment to equity, inclusion, and respectful workplace principles. Ideal qualifications
(in addition to required): Experience with the Public Records Act and/or discovery processes. Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint. Working knowledge of DCYF policies, procedures, rules, and regulations. Advanced Microsoft Office Suite skills (Word, Excel, Outlook). How to apply : In addition to completing the online application, please attach the following: Resume Cover Letter Transcripts (unofficial transcripts acceptable for application submission) Supplemental information : The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. We encourage you to apply even if your education or experience does not perfectly match every qualification. Equal opportunity : The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, veteran or military status, disability, or the use of a trained service animal by a person with a disability. Additional information : This recruitment may be used to fill multiple vacancies. This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). Note: The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of appointment. Degrees must be obtained from an accredited college or university, or foreign equivalent verified by a NACES-approved organization. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S. This position requires a minimum of two years of driving experience and a valid driver’s license. Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please redact the social security number before attaching any documents. For information on Veteran's Preference and eligibility, please review the relevant guidance. For more information about this position or to request accommodations during the application process, please contact the DCYF recruiter. If you experience technical difficulties with the application system, please call NEOGOV support at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process may call the TDD at 360-664-1960.
#J-18808-Ljbffr
Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally, and academically, nurtured by family and community." Job Title:
Forms and Records Analyst 3 (FRA3) Location:
Spokane, WA (hybrid position that can be located anywhere within Region 1. For a detailed view of DCYF's regional structure, DCYF information is available.) Closes:
11/04/25 Salary:
$4216 - $5666 We are seeking two motivated Forms and Records Analysts (FRA3) to join our Child Welfare Region 1 Discovery Team. If you are highly organized with strong attention to detail and enjoy a position that requires technical expertise to process and complete requests, apply today. Learn more about DCYF: DCYF information provided here. The Opportunity: In this role, you will provide technical expertise and consultation to DCYF managers across Region 1. Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with record retention requirements. You will be an expert in identifying, preserving, and protecting confidential and exempt information. What you will do : Utilize FAMLINK, SharePoint, and AX to verify the location of records. Coordinate calculated searches for legal discovery and collect all records to ensure the information is unredacted and unaltered. Respond promptly and accurately to regional discovery requests from Social Service Specialists, the Attorney General's Office, and the Courts. Provide training and technical assistance to regional staff regarding discovery laws, policies, and procedures. Search and collect records to ensure all information in DCYF's possession is accounted for. Travel to courthouses to submit and pick up legal documents. Upload all relevant documents and court orders into the family file in FAMLINK. Email or distribute documents to appropriate parties. Qualifications : Required qualifications (text kept as in original language): Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service. OR One year of experience as a Forms & Records Analyst 2. OR A Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field and two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service. OR An Associate’s degree in business administration, accounting, social services, law, paralegal, or a related field and four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service. Commitment to equity, inclusion, and respectful workplace principles. Ideal qualifications
(in addition to required): Experience with the Public Records Act and/or discovery processes. Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint. Working knowledge of DCYF policies, procedures, rules, and regulations. Advanced Microsoft Office Suite skills (Word, Excel, Outlook). How to apply : In addition to completing the online application, please attach the following: Resume Cover Letter Transcripts (unofficial transcripts acceptable for application submission) Supplemental information : The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. We encourage you to apply even if your education or experience does not perfectly match every qualification. Equal opportunity : The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, veteran or military status, disability, or the use of a trained service animal by a person with a disability. Additional information : This recruitment may be used to fill multiple vacancies. This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). Note: The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of appointment. Degrees must be obtained from an accredited college or university, or foreign equivalent verified by a NACES-approved organization. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S. This position requires a minimum of two years of driving experience and a valid driver’s license. Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please redact the social security number before attaching any documents. For information on Veteran's Preference and eligibility, please review the relevant guidance. For more information about this position or to request accommodations during the application process, please contact the DCYF recruiter. If you experience technical difficulties with the application system, please call NEOGOV support at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process may call the TDD at 360-664-1960.
#J-18808-Ljbffr