Bird Rock Coffee Roasters
Overview
Bookkeeper Assistant — Bird Rock Coffee Roasters, San Diego, CA. 1277 Morena Production Facility. Compensation: $22-26 / hour. Reports to CFO. Summary: The Bookkeeper Assistant primarily involves managing financial records, including recording transactions, reconciling accounts, and preparing financial reports. This position requires strong attention to detail, analytical skills, and the ability to work in a fast-paced environment while upholding our core values of Quality, Genuine Hospitality, Integrity, and improvement and innovation. A significant portion of this role involves managing financial relationships with our vendors and clients, ensuring accurate reporting and reconciliation. Benefits 401(k) 401(k) matching Employee discounts Health insurance Compensation and Schedule: This position is full-time and requires availability Monday through Friday. Schedule: This position is full-time and requires availability Monday through Friday. About Bird Rock Coffee Roasters: Bird Rock Coffee Roasters is a specialty coffee company founded in 2006 and headquartered in San Diego, CA. We are dedicated to serving the best possible coffee while supporting farms socially, economically, and environmentally, and enriching our community. Our vision is to grow sustainably through retail expansion, the introduction of new products, and direct-to-consumer channels. Bird Rock Coffee Roasters is an equal opportunity employer committed to creating a diverse and inclusive workplace. JOIN TEAM BIRD ROCK COFFEE! We are looking for exceptional, inspirational and motivated team members. Compensation: $22.00 - $26.00 per hour We are proud of our awards and community involvement. See the full description for context. Responsibilities
Daily Accounts Payable / Receivable
Accurately record and manage 40+ vendors' invoicing entries (paper and electronic) Set up and update new vendor accounts Track invoices, payments, and outstanding balances for vendors and customers Process incoming and outgoing invoices with accuracy and timeliness Key data into spreadsheets and accounting systems Process payments and manage accounts payable / receivable Conduct investigative accounting practices to resolve discrepancies Maintain organized records of all financial transactions Serve as direct billing contact for vendors via phone or email
Administrative Duties
Collect and distribute mail File essential documents (certificates, licenses, annual updates, etc.) Collect and organize cafe folders, ensuring SOPs are being observed Conduct accounting errands (bank deposits, cafe drop-offs) Collect and organize I-9 paperwork when needed
Communication & Reporting
Communicate urgent billing or payment items to the CFO Coordinate with CFO, VPO, and ROMs on urgent items, adjustments, and ordering issues Follow up with ROMs on items ordered (over-ordering, better-priced items, incorrect items) Note price increases, trends, overcharges, and order errors Initiate corrections and communicate with ROMs
Budget Monitoring & Analysis
Conduct yearly vendor audits (ex., Challenge, US Foods) to provide insight into budgets and variances Recommend adjustments based on financial analysis Support the coffee cost analysis Contribute to sales reporting Analyze COGs and line items
Production Financial Support
Assist with COGs and line item updates for production Support pricing restructuring when needed Manage new line items on the Monday board Update existing line items Maintain communication between production and accounting
Qualifications
Essential Skills & Experience Experience with bookkeeping, accounting, or financial record-keeping Strong attention to detail and analytical skills Excellent organizational abilities and time management Problem-solving skills and the ability to work independently Proficiency with digital tools and willingness to learn new systems Strong written and verbal communication skills Ability to meet deadlines Ability to communicate complex data in a clear way Customer service skills Excellent data entry skills Ability to prioritize projects Required Technical Skills & Tools Proficiency with accounting software (QuickBooks experience preferred) Advanced Excel skills Experience with financial data entry and reconciliation Understanding of basic accounting principles Comfort with digital tools, including QuickBooks, BigCommerce, Right Networks, Excel, Monday.com, Google Drive, Google Chat Schedule: This position is full-time and requires availability Monday through Friday. Training & Development
New hires will receive comprehensive training, including: Team introductions (Production, Finance, ROMs, COs); Financial systems and processes; Vendor and partner relationships; Digital suite training (QuickBooks, Excel, Right Networks, Monday.com, BigCommerce) Values Fit
Product Excellence Guest-Centricity Mastery & Growth Systems & Standards Authentic Communication Business Ownership Key Success Indicators
Minimal errors in data entry and financial records Accurate and timely processing of all invoices Effective communication with vendors and internal teams Proactive identification and resolution of accounting discrepancies Organized documentation and filing systems Ability to meet deadlines for reporting requirements Successful management of drop-shipper relationships and accounts Accurate reconciliation of drop-shipper remittance reports Timely follow-up on outstanding invoices and payments Effectively keeping line items progressing through the pipeline About Bird Rock Coffee Roasters Bird Rock Coffee Roasters is a specialty coffee company founded in 2006 and headquartered in San Diego, CA. We are dedicated to serving the best possible coffee while supporting farms socially, economically, and environmentally, and enriching our community. Our vision is to grow sustainably through retail expansion, the introduction of new products, and direct-to-consumer channels. Bird Rock Coffee Roasters is an equal opportunity employer committed to creating a diverse and inclusive workplace.
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Bookkeeper Assistant — Bird Rock Coffee Roasters, San Diego, CA. 1277 Morena Production Facility. Compensation: $22-26 / hour. Reports to CFO. Summary: The Bookkeeper Assistant primarily involves managing financial records, including recording transactions, reconciling accounts, and preparing financial reports. This position requires strong attention to detail, analytical skills, and the ability to work in a fast-paced environment while upholding our core values of Quality, Genuine Hospitality, Integrity, and improvement and innovation. A significant portion of this role involves managing financial relationships with our vendors and clients, ensuring accurate reporting and reconciliation. Benefits 401(k) 401(k) matching Employee discounts Health insurance Compensation and Schedule: This position is full-time and requires availability Monday through Friday. Schedule: This position is full-time and requires availability Monday through Friday. About Bird Rock Coffee Roasters: Bird Rock Coffee Roasters is a specialty coffee company founded in 2006 and headquartered in San Diego, CA. We are dedicated to serving the best possible coffee while supporting farms socially, economically, and environmentally, and enriching our community. Our vision is to grow sustainably through retail expansion, the introduction of new products, and direct-to-consumer channels. Bird Rock Coffee Roasters is an equal opportunity employer committed to creating a diverse and inclusive workplace. JOIN TEAM BIRD ROCK COFFEE! We are looking for exceptional, inspirational and motivated team members. Compensation: $22.00 - $26.00 per hour We are proud of our awards and community involvement. See the full description for context. Responsibilities
Daily Accounts Payable / Receivable
Accurately record and manage 40+ vendors' invoicing entries (paper and electronic) Set up and update new vendor accounts Track invoices, payments, and outstanding balances for vendors and customers Process incoming and outgoing invoices with accuracy and timeliness Key data into spreadsheets and accounting systems Process payments and manage accounts payable / receivable Conduct investigative accounting practices to resolve discrepancies Maintain organized records of all financial transactions Serve as direct billing contact for vendors via phone or email
Administrative Duties
Collect and distribute mail File essential documents (certificates, licenses, annual updates, etc.) Collect and organize cafe folders, ensuring SOPs are being observed Conduct accounting errands (bank deposits, cafe drop-offs) Collect and organize I-9 paperwork when needed
Communication & Reporting
Communicate urgent billing or payment items to the CFO Coordinate with CFO, VPO, and ROMs on urgent items, adjustments, and ordering issues Follow up with ROMs on items ordered (over-ordering, better-priced items, incorrect items) Note price increases, trends, overcharges, and order errors Initiate corrections and communicate with ROMs
Budget Monitoring & Analysis
Conduct yearly vendor audits (ex., Challenge, US Foods) to provide insight into budgets and variances Recommend adjustments based on financial analysis Support the coffee cost analysis Contribute to sales reporting Analyze COGs and line items
Production Financial Support
Assist with COGs and line item updates for production Support pricing restructuring when needed Manage new line items on the Monday board Update existing line items Maintain communication between production and accounting
Qualifications
Essential Skills & Experience Experience with bookkeeping, accounting, or financial record-keeping Strong attention to detail and analytical skills Excellent organizational abilities and time management Problem-solving skills and the ability to work independently Proficiency with digital tools and willingness to learn new systems Strong written and verbal communication skills Ability to meet deadlines Ability to communicate complex data in a clear way Customer service skills Excellent data entry skills Ability to prioritize projects Required Technical Skills & Tools Proficiency with accounting software (QuickBooks experience preferred) Advanced Excel skills Experience with financial data entry and reconciliation Understanding of basic accounting principles Comfort with digital tools, including QuickBooks, BigCommerce, Right Networks, Excel, Monday.com, Google Drive, Google Chat Schedule: This position is full-time and requires availability Monday through Friday. Training & Development
New hires will receive comprehensive training, including: Team introductions (Production, Finance, ROMs, COs); Financial systems and processes; Vendor and partner relationships; Digital suite training (QuickBooks, Excel, Right Networks, Monday.com, BigCommerce) Values Fit
Product Excellence Guest-Centricity Mastery & Growth Systems & Standards Authentic Communication Business Ownership Key Success Indicators
Minimal errors in data entry and financial records Accurate and timely processing of all invoices Effective communication with vendors and internal teams Proactive identification and resolution of accounting discrepancies Organized documentation and filing systems Ability to meet deadlines for reporting requirements Successful management of drop-shipper relationships and accounts Accurate reconciliation of drop-shipper remittance reports Timely follow-up on outstanding invoices and payments Effectively keeping line items progressing through the pipeline About Bird Rock Coffee Roasters Bird Rock Coffee Roasters is a specialty coffee company founded in 2006 and headquartered in San Diego, CA. We are dedicated to serving the best possible coffee while supporting farms socially, economically, and environmentally, and enriching our community. Our vision is to grow sustainably through retail expansion, the introduction of new products, and direct-to-consumer channels. Bird Rock Coffee Roasters is an equal opportunity employer committed to creating a diverse and inclusive workplace.
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