Caltrans: California Department of Transportation
Legal Office Administrator
Caltrans: California Department of Transportation, San Diego, California, United States, 92189
Legal Office Administrator
Department of Transportation Job Description and Duties
Under the general direction and supervision of the Deputy Chief Counsel, provides guidance and support for planning, organizing, and managing staff activities for the San Diego Legal Office. The incumbent will serve as the first-line supervisor to a Staff Services Manager I (Office Manager) and other Admin staff for the San Diego Legal Office. The incumbent will function as the San Diego Legal Office Administrator performing guidance and support in the areas of budget, procurement, administrative and personnel management to support the San Diego Legal Office. The Caltrans Legal Division is comprised of five offices statewide including its headquarters office near the State Capitol in Sacramento and branches in Oakland, Los Angeles, San Diego, and Fresno. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquarters location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee’s designated headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquarters location will be the responsibility of the selected candidate. Eligibility for hire may be determined by your score on the STAFF SERVICES MANAGER II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click
here
and search by typing in the classification title. You will find additional information about the job in the
Duty Statement . Minimum Requirements
You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER II (SUPERVISORY) Additional Documents
Job Application Package Checklist Duty Statement Position Details
Job Code #: JC-496382 # of Positions: Multiple Department Information
Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Vision: A brighter future for all through a world-class transportation network. Website:
www.dot.ca.gov Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below. Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications – Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Desirable Qualifications
Candidate must have strong organizational, communication and time management skills, proficiency with computer software like Microsoft Office, attention to detail, flexibility, and problem-solving abilities. Benefits
Click HERE
to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information
Human Resources Contact: Ellaine Cupino, (916) 201-8424,
ellaine.cupino@dot.ca.gov Hiring Unit Contact: Kasia B. Micherda, (916) 651-3625,
kasia.micherda@dot.ca.gov EEO Contact: Caltrans EEO Office, (844) 368-3367,
Ask.eeo@dot.ca.gov Important Applications Instructions
The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-496382), PARF# 42-6-066 and title of the position (Staff Services Manager II) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://www.surveymonkey.com/r/HMQ7LDR
#J-18808-Ljbffr
Department of Transportation Job Description and Duties
Under the general direction and supervision of the Deputy Chief Counsel, provides guidance and support for planning, organizing, and managing staff activities for the San Diego Legal Office. The incumbent will serve as the first-line supervisor to a Staff Services Manager I (Office Manager) and other Admin staff for the San Diego Legal Office. The incumbent will function as the San Diego Legal Office Administrator performing guidance and support in the areas of budget, procurement, administrative and personnel management to support the San Diego Legal Office. The Caltrans Legal Division is comprised of five offices statewide including its headquarters office near the State Capitol in Sacramento and branches in Oakland, Los Angeles, San Diego, and Fresno. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquarters location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee’s designated headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquarters location will be the responsibility of the selected candidate. Eligibility for hire may be determined by your score on the STAFF SERVICES MANAGER II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click
here
and search by typing in the classification title. You will find additional information about the job in the
Duty Statement . Minimum Requirements
You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER II (SUPERVISORY) Additional Documents
Job Application Package Checklist Duty Statement Position Details
Job Code #: JC-496382 # of Positions: Multiple Department Information
Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Vision: A brighter future for all through a world-class transportation network. Website:
www.dot.ca.gov Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below. Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications – Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Desirable Qualifications
Candidate must have strong organizational, communication and time management skills, proficiency with computer software like Microsoft Office, attention to detail, flexibility, and problem-solving abilities. Benefits
Click HERE
to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information
Human Resources Contact: Ellaine Cupino, (916) 201-8424,
ellaine.cupino@dot.ca.gov Hiring Unit Contact: Kasia B. Micherda, (916) 651-3625,
kasia.micherda@dot.ca.gov EEO Contact: Caltrans EEO Office, (844) 368-3367,
Ask.eeo@dot.ca.gov Important Applications Instructions
The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-496382), PARF# 42-6-066 and title of the position (Staff Services Manager II) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://www.surveymonkey.com/r/HMQ7LDR
#J-18808-Ljbffr