Johns Hopkins University
Program Specialist (Undergraduate Research, Scholarly, and Creative Activity)
Johns Hopkins University, Baltimore, Maryland, United States, 21276
The Johns Hopkins Krieger School of Arts and Sciences (KSAS) is seeking a
Program Specialist
to manage Undergraduate Research Initiatives for the Office of Undergraduate Research, Scholarly, and Creative Activity (URSCA). URSCA’s Undergraduate Research Initiatives include but are not limited to undergraduate research grants and fellowships for Johns Hopkins students; curricular research programs; internal and external conferences and symposia; and residential summer research programs for visiting undergraduates. TheProgram Specialistwillindependently manage the planning, implementation, and execution of a significant program within a department. The position is responsible for all administrative and financial functions, events, reporting, supervision and/or oversight of operational staff with program responsibilities. Specific Duties & Responsibilities Responsible for goal setting and planning to meet program objectives. Develop, maintain, and oversee timelines for all special activities, ensuring timely completion of deliverables. Develop budgets and manage program expenses, projections, and reporting. Plan and manage outreach activities and internal events, working with vendors and internal resources as needed. Create, develop, and expand communications via websites, social media channels, and publication materials as needed. Represent the program internally and externally. Ensure timely, accurate and appropriate reporting of program activities. Monitor, evaluate and implement business practices and procedures to support the day-to-day operational needs for the program. Review and evaluate program needs, while maintaining cost-effectiveness. Manage and oversee the timely compilation of annual reports and work plans. May supervise and/or oversee operational staff with program responsibilities. Other duties as assigned. In addition to the duties described above Arrange all aspects of travel, including but not limited to airfare, lodging, and car services, for URSCA program staff, faculty, students, and invited guests; communicate schedules and logistics to the travelers; and serve as point of contact during travel. Process receipts and coordinate payment processes for office purchasing card and external vendors. Prepare meeting agendas and materials and coordinate scheduling, location, and audio/visual needs for meetings. Serve as point of contact for students, faculty, staff, administrators, and external parties interested in working with URSCA in any capacity; reply to emails, phone calls, and office visits with professional and informed responses. Provide complex administrative support for the office’s existing projects and new initiatives, including undergraduate research grants and fellowships, summer visiting researcher programs, curricular research programs, and a variety of conferences and symposia. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. On an infrequent basis, the candidate may be asked to work on nights and/or weekends to support office events.
Minimum Qualifications Bachelor's Degree. Two years of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications Experience in higher education. Proficient use of SAP and Concur. Technical Skills & Expected Level of Proficiency Budget Management - Advanced Digital Communications - Advanced Documentation and Reporting - Advanced Event Planning - Advanced Operational Oversight - Advanced Oral and Written Communications - Advanced Program Management - Advanced Resource Management - Advanced Workflow Management - Advanced Classified Title: Program Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $74,100 - $94,400 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday 8:30am - 5:00 pm FLSA Status:Exempt Location: Hybrid/Homewood Campus Department name: KSAS-Undergrad Research & Scholarly Personnel area: School of Arts & Sciences
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Program Specialist
to manage Undergraduate Research Initiatives for the Office of Undergraduate Research, Scholarly, and Creative Activity (URSCA). URSCA’s Undergraduate Research Initiatives include but are not limited to undergraduate research grants and fellowships for Johns Hopkins students; curricular research programs; internal and external conferences and symposia; and residential summer research programs for visiting undergraduates. TheProgram Specialistwillindependently manage the planning, implementation, and execution of a significant program within a department. The position is responsible for all administrative and financial functions, events, reporting, supervision and/or oversight of operational staff with program responsibilities. Specific Duties & Responsibilities Responsible for goal setting and planning to meet program objectives. Develop, maintain, and oversee timelines for all special activities, ensuring timely completion of deliverables. Develop budgets and manage program expenses, projections, and reporting. Plan and manage outreach activities and internal events, working with vendors and internal resources as needed. Create, develop, and expand communications via websites, social media channels, and publication materials as needed. Represent the program internally and externally. Ensure timely, accurate and appropriate reporting of program activities. Monitor, evaluate and implement business practices and procedures to support the day-to-day operational needs for the program. Review and evaluate program needs, while maintaining cost-effectiveness. Manage and oversee the timely compilation of annual reports and work plans. May supervise and/or oversee operational staff with program responsibilities. Other duties as assigned. In addition to the duties described above Arrange all aspects of travel, including but not limited to airfare, lodging, and car services, for URSCA program staff, faculty, students, and invited guests; communicate schedules and logistics to the travelers; and serve as point of contact during travel. Process receipts and coordinate payment processes for office purchasing card and external vendors. Prepare meeting agendas and materials and coordinate scheduling, location, and audio/visual needs for meetings. Serve as point of contact for students, faculty, staff, administrators, and external parties interested in working with URSCA in any capacity; reply to emails, phone calls, and office visits with professional and informed responses. Provide complex administrative support for the office’s existing projects and new initiatives, including undergraduate research grants and fellowships, summer visiting researcher programs, curricular research programs, and a variety of conferences and symposia. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. On an infrequent basis, the candidate may be asked to work on nights and/or weekends to support office events.
Minimum Qualifications Bachelor's Degree. Two years of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications Experience in higher education. Proficient use of SAP and Concur. Technical Skills & Expected Level of Proficiency Budget Management - Advanced Digital Communications - Advanced Documentation and Reporting - Advanced Event Planning - Advanced Operational Oversight - Advanced Oral and Written Communications - Advanced Program Management - Advanced Resource Management - Advanced Workflow Management - Advanced Classified Title: Program Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $74,100 - $94,400 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday 8:30am - 5:00 pm FLSA Status:Exempt Location: Hybrid/Homewood Campus Department name: KSAS-Undergrad Research & Scholarly Personnel area: School of Arts & Sciences
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