Georgia State University
Administrative Specialist - Academic
Georgia State University, Atlanta, Georgia, United States, 30383
Overview
Administrative Specialist, Academic
— University Registrar Location: Atlanta Campus Salary: $52,000 with benefits Schedule: Monday - Friday | 8:30 AM - 5:15 PM
The Registrar Department is seeking an
Administrative Specialist, Academic
to join the team and support the next level of excellence. We are a knowledge-sharing organization that values collaboration with diverse partners and provides opportunities for professional development and mentorship. This role supports the Senior Scheduler and focuses on academic scheduling across six campuses.
Responsibilities
Manage the daily operations and workflow of academic scheduling processes.
Review and submit routine clock exception requests for approval.
Oversee and coordinate the production of the academic course schedule each semester by deadlines.
Collaborate with academic colleges to produce each schedule.
Create and post final exam schedules each semester; create and submit off-clock final exam schedules to colleges.
Provide conflict resolutions for final and common exams.
Respond to daily inquiries via telephone, email, or in-person; process non-routine academic reservation requests.
Serve as liaison between the Office of Course Scheduling and faculty, staff, students, and academic colleges across six campuses.
Provide timely resolution of complaints regarding classrooms, scheduling, and inquiries.
Resolve classroom issues during emergencies (e.g., floods, fires, equipment outages).
Develop, maintain, and update written training documentation for the academic scheduling process.
Create standard email responses for routine requests and inquiries.
Attend monthly scheduler meetings as required; collaborate with the Assistant Registrar on new projects or initiatives.
Assist Senior Scheduler with event processing during peak times.
Qualifications Minimum Hiring Qualifications:
Bachelor's degree and four years of administrative experience; or a high school diploma or GED and eight years of administrative experience; or a combination of education and related experience.
Preferred Hiring Qualifications:
Preference will be given to candidates with knowledge of classroom scheduling.
Must have a working knowledge of integrated student record data systems, such as Banner and Banner Workflow.
Must have a collaborative, energetic and resourceful work style.
Excellent organizational and interpersonal skills.
Additional Information
College/Business Unit: Enrollment Management
Department: University Registrar
Location: Atlanta Campus
Shift: M-F 8:30 AM-5:15 PM
Salary: $52,000
Pay Grade: 16
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Special Instructions
To be fully considered, please submit:
A complete and accurate application
Resume
Cover Letter (recommended)
Three professional references (names and contact information)
Equal Opportunity and Compliance Georgia State University is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, gender, veteran status, disability, or any other protected characteristic. The university may include additional required information about values, policies, and compliance at its discretion in postings.
Please note: This requisition may be removed without prior notice, and postings may expire. Georgia State University is committed to safety and security and complies with applicable laws and policies.
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— University Registrar Location: Atlanta Campus Salary: $52,000 with benefits Schedule: Monday - Friday | 8:30 AM - 5:15 PM
The Registrar Department is seeking an
Administrative Specialist, Academic
to join the team and support the next level of excellence. We are a knowledge-sharing organization that values collaboration with diverse partners and provides opportunities for professional development and mentorship. This role supports the Senior Scheduler and focuses on academic scheduling across six campuses.
Responsibilities
Manage the daily operations and workflow of academic scheduling processes.
Review and submit routine clock exception requests for approval.
Oversee and coordinate the production of the academic course schedule each semester by deadlines.
Collaborate with academic colleges to produce each schedule.
Create and post final exam schedules each semester; create and submit off-clock final exam schedules to colleges.
Provide conflict resolutions for final and common exams.
Respond to daily inquiries via telephone, email, or in-person; process non-routine academic reservation requests.
Serve as liaison between the Office of Course Scheduling and faculty, staff, students, and academic colleges across six campuses.
Provide timely resolution of complaints regarding classrooms, scheduling, and inquiries.
Resolve classroom issues during emergencies (e.g., floods, fires, equipment outages).
Develop, maintain, and update written training documentation for the academic scheduling process.
Create standard email responses for routine requests and inquiries.
Attend monthly scheduler meetings as required; collaborate with the Assistant Registrar on new projects or initiatives.
Assist Senior Scheduler with event processing during peak times.
Qualifications Minimum Hiring Qualifications:
Bachelor's degree and four years of administrative experience; or a high school diploma or GED and eight years of administrative experience; or a combination of education and related experience.
Preferred Hiring Qualifications:
Preference will be given to candidates with knowledge of classroom scheduling.
Must have a working knowledge of integrated student record data systems, such as Banner and Banner Workflow.
Must have a collaborative, energetic and resourceful work style.
Excellent organizational and interpersonal skills.
Additional Information
College/Business Unit: Enrollment Management
Department: University Registrar
Location: Atlanta Campus
Shift: M-F 8:30 AM-5:15 PM
Salary: $52,000
Pay Grade: 16
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Special Instructions
To be fully considered, please submit:
A complete and accurate application
Resume
Cover Letter (recommended)
Three professional references (names and contact information)
Equal Opportunity and Compliance Georgia State University is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, gender, veteran status, disability, or any other protected characteristic. The university may include additional required information about values, policies, and compliance at its discretion in postings.
Please note: This requisition may be removed without prior notice, and postings may expire. Georgia State University is committed to safety and security and complies with applicable laws and policies.
#J-18808-Ljbffr