Apex Systems is hiring: Administrative Assistant in Birmingham

Job Overview

Administrative Assistant at Apex Systems.

Key Responsibilities

• Calendar & Schedule Management – Independently manage calendars, appointments, and schedules for team members, optimizing time and prioritizing critical tasks.
• Meeting & Event Coordination – Lead planning and execution of high-profile meetings, conferences, and events, including logistics, agendas, and follow-ups.
• Document Preparation & Review – Prepare, edit, and review complex reports, presentations, and correspondence using advanced proficiency in Microsoft Office Suite.
• Research & Reporting – Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making.
• Confidential Information Handling – Manage sensitive information with discretion and professionalism, maintaining strict confidentiality at all times.
• Budget & Financial Oversight – Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies.
• Stakeholder Communication – Serve as the primary point of contact for internal and external stakeholders, delivering outstanding communication and interpersonal support.

Qualifications

• 11+ years of administrative experience in a leadership capacity.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, communication, and interpersonal skills.
• Proven ability to manage multiple priorities and work independently.

EEO Statement

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership or any other characteristic protected by law.