Montgomery County MD
Salary :
$49,928.00 - $76,018.00 Annually Location :
101 Monroe St Rockville MD 20850 USA Job Type:
Permanent Job Number:
2025-00520 Department:
County Attorney's Office Division:
CAT 30 Support Services Opening Date:
10/24/2025 Closing Date:
10/31/2025 11:59 PM Eastern FLSA:
Non-Exempt
About the Position Please note: The salary range below represents this position's earning potential. The anticipated hiring range for this position will be $49,928.00 - $62,973.00, based on the candidate's qualifications and experience. WHO WE ARE The Montgomery County Government Office of the County Attorney is among the premier local government legal offices in the United States. Representing one of the nation's largest local governments, with an annual budget that presently exceeds $7 billion, attorneys in Office of the County Attorney are called upon to handle a wide variety of matters, many of which involve exciting and novel areas of the law. The Office provides legal advice and representation to all County departments, agencies, instrumentalities, boards and commissions, including the County Council, and all their employees. A full description of the Offices work is available here. https://www.montgomerycountymd.gov/cat/index.html The Office also provides legal defense for cases involving Montgomery County and other governmental entities which participate in the Montgomery County Self-Insurance Program (including the Board of Education for Montgomery County, Montgomery College, and the Housing Opportunities Commission) and all their employees. WHO WE ARE LOOKING FOR We are looking for a team player with strong customer service skills. The ideal candidate will possess:
Providing receptionist back up for the office when the main receptionist is not available. Preparing files for archiving. Coordinating courier or FedEx pickups. Preparing outgoing mail or documents. Preparing copies for deliveries or pick up. This position will only be filled at the
Administrative Aide
, Grade 12 level. Once the employee is at full performance and meets the minimum requirements of the Proficiency Advancement process, they are eligible for the non-competitive promotion to the
Principal Administrative Aide
, Grade 13.
What You'll Be Doing This position will provide a wide range of administrative and legal support services to ensure the smooth operation of the Office of the County Attorney.
Duties include, but are not limited to:
Answering the main office telephone and transferring calls. Processing incoming and outgoing mail. Delivering and picking up mail or documents from the Circuit Court, District Court, or County departments within walking distance. Case file management and organization. Reserving and preparing conference rooms. Scheduling court reporters. Updating the County Code, COMCOR and Zoning Ordinance binders for our library or individual attorneys with periodic supplements. Preparing hard copy files for archiving. Typing simple letters or other documents in Word format for attorneys. Coordinating meetings, depositions, etc., via phone or Outlook email. Electronic file management. Scanning, printing, and copying. Creating and organizing binders include the copies and dividers, and any cover page for binder. Other duties as requested for this role that are within the Principal Administrative Aide class specification. Minimum Qualifications Experience : One (1) year of experience as an office support employee. Education : Graduation from high school or High School Certificate of completion recognized in the State of Maryland
Equivalency:
An equivalent of education of experience may be substituted. Preferred Criteria, Interview Preferences The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:
Experience creating documents from scratch or creating documents from samples; Experience with reception duties; Experience scheduling meetings/depositions and follow through; Experience working in a law firm environment; and Experience using Microsoft Outlook, Word, work management software systems.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website. Leave Benefits
Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits
All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness
Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit
County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs
Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing
We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team.
Montgomery County Benefits 01
What is your highest level of completed education?
N/A High School/GED Associate's Degree Bachelor's Degree Master's Degree Juris Doctor Doctorate
02
How many years of progressively responsible office support experience do you have?
Less than 1 Year Experience 1 Year Experience 2+ Year's Experience
03
Please select the one response below that best describes your experience creating professional documents from scratch or using templates?
I do not have experience creating documents. I have created simple documents using templates or samples. (e.g., letters, memos, or forms using Word or Google Docs) I have created a variety of documents from scratch or templates with formatting and layout. (e.g., meeting agendas, reports, or legal correspondence with headers, tables, or styles) I have regularly created complex or high-volume documents independently using advanced formatting tools. (e.g., legal binders, multi-section reports, or mail merges using Word styles, tables of contents, or macros) I have trained others or developed templates for document creation in a legal or administrative setting. (e.g., created standard templates for office use, trained staff on formatting best practices)
04
Please describe the types of documents you have created, the tools used, and whether you worked from scratch or templates. 05
Please select the one response below that best describes your experience performing reception duties.
I do not have experience in this area. I have occasionally answered phones or greeted visitors. (e.g., provided backup coverage or assisted at a front desk) I have regularly performed reception duties in a professional setting. (e.g., answered multi-line phones, greeted clients, managed sign-ins or deliveries) I have managed front desk operations, including screening calls, scheduling, and handling confidential inquiries. (e.g., served as the primary receptionist in a legal, medical, or government office) I have trained others or developed procedures for reception/front desk operations. (e.g., created desk manuals, trained temp staff, or improved visitor protocols)
06
Please describe the setting where you performed reception duties and your specific responsibilities. 07
Please select the one response below that best describes your experience scheduling meetings or legal depositions and ensuring follow-through.
I do not have experience in this area. I have scheduled basic meetings or appointments. (e.g., used Outlook or a calendar to set up internal meetings) I have scheduled meetings or depositions and coordinated logistics with multiple parties. (e.g., reserved rooms, confirmed attendance, sent reminders) I have regularly scheduled and coordinated complex meetings or legal proceedings with follow-up actions. (e.g., coordinated with attorneys, court reporters, and external parties; managed rescheduling or cancellations) I have managed scheduling for a legal team or office, including high-volume or time-sensitive coordination. (e.g., maintained calendars for multiple attorneys, coordinated across agencies or jurisdictions)
08
Please describe the types of meetings or depositions you scheduled, how you coordinated with others, and how you ensured follow-through. 09
Please select the one response below that best describes your experience working in a law firm or legal services environment.
I have not worked in a legal setting. I have worked in a general office setting with occasional legal-related tasks. (e.g., handled legal documents or interacted with legal staff) I have worked in a legal office or law firm in an administrative support role. (e.g., filed legal documents, prepared case files, or supported attorneys) I have worked extensively in a legal environment with direct legal administrative responsibilities. (e.g., managed case files, prepared court documents, coordinated with courts or opposing counsel) I have supervised or trained others in legal administrative procedures or managed legal office operations. (e.g., served as legal office manager or senior legal assistant)
10
Please describe your role in the legal environment, the types of legal work you supported, and the duration of your experience. 11
Please select the one response below that best describes your experience using Microsoft Outlook, Word, and work/case management software.
I do not have experience with these tools. I have used Outlook and Word for basic tasks. (e.g., sending emails, typing letters, or using templates) I have used Outlook and Word regularly and have some experience with work or case management systems. (e.g., scheduled meetings, formatted documents, used shared calendars or databases) I have advanced proficiency in Outlook and Word and have used work/case management systems in a legal or administrative setting. (e.g., used Clio, PracticePanther, Asana, or similar tools for tracking cases or tasks) I have trained others or optimized workflows using Microsoft and case management tools. (e.g., created templates, managed shared calendars, or customized workflows in legal software)
12
Please describe your proficiency with Microsoft Outlook and Word, and list any work or case management systems you have used. Required Question
$49,928.00 - $76,018.00 Annually Location :
101 Monroe St Rockville MD 20850 USA Job Type:
Permanent Job Number:
2025-00520 Department:
County Attorney's Office Division:
CAT 30 Support Services Opening Date:
10/24/2025 Closing Date:
10/31/2025 11:59 PM Eastern FLSA:
Non-Exempt
About the Position Please note: The salary range below represents this position's earning potential. The anticipated hiring range for this position will be $49,928.00 - $62,973.00, based on the candidate's qualifications and experience. WHO WE ARE The Montgomery County Government Office of the County Attorney is among the premier local government legal offices in the United States. Representing one of the nation's largest local governments, with an annual budget that presently exceeds $7 billion, attorneys in Office of the County Attorney are called upon to handle a wide variety of matters, many of which involve exciting and novel areas of the law. The Office provides legal advice and representation to all County departments, agencies, instrumentalities, boards and commissions, including the County Council, and all their employees. A full description of the Offices work is available here. https://www.montgomerycountymd.gov/cat/index.html The Office also provides legal defense for cases involving Montgomery County and other governmental entities which participate in the Montgomery County Self-Insurance Program (including the Board of Education for Montgomery County, Montgomery College, and the Housing Opportunities Commission) and all their employees. WHO WE ARE LOOKING FOR We are looking for a team player with strong customer service skills. The ideal candidate will possess:
Providing receptionist back up for the office when the main receptionist is not available. Preparing files for archiving. Coordinating courier or FedEx pickups. Preparing outgoing mail or documents. Preparing copies for deliveries or pick up. This position will only be filled at the
Administrative Aide
, Grade 12 level. Once the employee is at full performance and meets the minimum requirements of the Proficiency Advancement process, they are eligible for the non-competitive promotion to the
Principal Administrative Aide
, Grade 13.
What You'll Be Doing This position will provide a wide range of administrative and legal support services to ensure the smooth operation of the Office of the County Attorney.
Duties include, but are not limited to:
Answering the main office telephone and transferring calls. Processing incoming and outgoing mail. Delivering and picking up mail or documents from the Circuit Court, District Court, or County departments within walking distance. Case file management and organization. Reserving and preparing conference rooms. Scheduling court reporters. Updating the County Code, COMCOR and Zoning Ordinance binders for our library or individual attorneys with periodic supplements. Preparing hard copy files for archiving. Typing simple letters or other documents in Word format for attorneys. Coordinating meetings, depositions, etc., via phone or Outlook email. Electronic file management. Scanning, printing, and copying. Creating and organizing binders include the copies and dividers, and any cover page for binder. Other duties as requested for this role that are within the Principal Administrative Aide class specification. Minimum Qualifications Experience : One (1) year of experience as an office support employee. Education : Graduation from high school or High School Certificate of completion recognized in the State of Maryland
Equivalency:
An equivalent of education of experience may be substituted. Preferred Criteria, Interview Preferences The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:
Experience creating documents from scratch or creating documents from samples; Experience with reception duties; Experience scheduling meetings/depositions and follow through; Experience working in a law firm environment; and Experience using Microsoft Outlook, Word, work management software systems.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website. Leave Benefits
Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits
All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness
Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit
County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs
Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing
We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team.
Montgomery County Benefits 01
What is your highest level of completed education?
N/A High School/GED Associate's Degree Bachelor's Degree Master's Degree Juris Doctor Doctorate
02
How many years of progressively responsible office support experience do you have?
Less than 1 Year Experience 1 Year Experience 2+ Year's Experience
03
Please select the one response below that best describes your experience creating professional documents from scratch or using templates?
I do not have experience creating documents. I have created simple documents using templates or samples. (e.g., letters, memos, or forms using Word or Google Docs) I have created a variety of documents from scratch or templates with formatting and layout. (e.g., meeting agendas, reports, or legal correspondence with headers, tables, or styles) I have regularly created complex or high-volume documents independently using advanced formatting tools. (e.g., legal binders, multi-section reports, or mail merges using Word styles, tables of contents, or macros) I have trained others or developed templates for document creation in a legal or administrative setting. (e.g., created standard templates for office use, trained staff on formatting best practices)
04
Please describe the types of documents you have created, the tools used, and whether you worked from scratch or templates. 05
Please select the one response below that best describes your experience performing reception duties.
I do not have experience in this area. I have occasionally answered phones or greeted visitors. (e.g., provided backup coverage or assisted at a front desk) I have regularly performed reception duties in a professional setting. (e.g., answered multi-line phones, greeted clients, managed sign-ins or deliveries) I have managed front desk operations, including screening calls, scheduling, and handling confidential inquiries. (e.g., served as the primary receptionist in a legal, medical, or government office) I have trained others or developed procedures for reception/front desk operations. (e.g., created desk manuals, trained temp staff, or improved visitor protocols)
06
Please describe the setting where you performed reception duties and your specific responsibilities. 07
Please select the one response below that best describes your experience scheduling meetings or legal depositions and ensuring follow-through.
I do not have experience in this area. I have scheduled basic meetings or appointments. (e.g., used Outlook or a calendar to set up internal meetings) I have scheduled meetings or depositions and coordinated logistics with multiple parties. (e.g., reserved rooms, confirmed attendance, sent reminders) I have regularly scheduled and coordinated complex meetings or legal proceedings with follow-up actions. (e.g., coordinated with attorneys, court reporters, and external parties; managed rescheduling or cancellations) I have managed scheduling for a legal team or office, including high-volume or time-sensitive coordination. (e.g., maintained calendars for multiple attorneys, coordinated across agencies or jurisdictions)
08
Please describe the types of meetings or depositions you scheduled, how you coordinated with others, and how you ensured follow-through. 09
Please select the one response below that best describes your experience working in a law firm or legal services environment.
I have not worked in a legal setting. I have worked in a general office setting with occasional legal-related tasks. (e.g., handled legal documents or interacted with legal staff) I have worked in a legal office or law firm in an administrative support role. (e.g., filed legal documents, prepared case files, or supported attorneys) I have worked extensively in a legal environment with direct legal administrative responsibilities. (e.g., managed case files, prepared court documents, coordinated with courts or opposing counsel) I have supervised or trained others in legal administrative procedures or managed legal office operations. (e.g., served as legal office manager or senior legal assistant)
10
Please describe your role in the legal environment, the types of legal work you supported, and the duration of your experience. 11
Please select the one response below that best describes your experience using Microsoft Outlook, Word, and work/case management software.
I do not have experience with these tools. I have used Outlook and Word for basic tasks. (e.g., sending emails, typing letters, or using templates) I have used Outlook and Word regularly and have some experience with work or case management systems. (e.g., scheduled meetings, formatted documents, used shared calendars or databases) I have advanced proficiency in Outlook and Word and have used work/case management systems in a legal or administrative setting. (e.g., used Clio, PracticePanther, Asana, or similar tools for tracking cases or tasks) I have trained others or optimized workflows using Microsoft and case management tools. (e.g., created templates, managed shared calendars, or customized workflows in legal software)
12
Please describe your proficiency with Microsoft Outlook and Word, and list any work or case management systems you have used. Required Question