Ronnie DeMeo Construction, Inc.
Contract and Billing Coordinator
Ronnie DeMeo Construction, Inc., Hartford, Connecticut, United States
Ronnie DeMeo Construction, Inc. (RDC) is a trusted commercial masonry contractor and full-service construction provider with over 50 years of experience. Founded in 1973 and headquartered in Berlin, Connecticut, we proudly serve clients across Southern New England in both the public and private sectors.
As a Certified Major Contractor with the State of Connecticut, RDC is recognized for delivering high-quality workmanship with a focus on efficiency, reliability, and safety. Our reputation is built on decades of strong relationships—with clients, contractors, and vendors alike—and reinforced by a culture of integrity and accountability.
At RDC, we know our people are the foundation of our success. We are committed to fostering a safe, supportive, and professional environment where employees can grow and thrive. Ronnie DeMeo Construction, Inc. is an affirmative action and equal opportunity employer.
Position Overview We are seeking a detail-oriented and highly organized Contract & Billing Coordinator to support project setup, contract administration, billing, accounts receivable, and subcontractor compliance. This role requires strong proficiency in Sage 300 Construction and Real Estate software and a solid understanding of construction billing practices.
Key Responsibilities Customer & Data Management
Maintain and update customer database, including new, inactive, and modified accounts
Ensure accuracy of company address book and contact information
Job Setup & Tracking
Review construction contracts for billing instructions and special conditions to ensure compliance
Follow established job setup processes, including reviewing job information sheets for accuracy
Maintain organized electronic and physical files of project documents, contracts, and correspondence
Archive project files upon completion in a systematic manner
Perform job cost analysis to ensure accurate cost-to-complete reporting
Communicate effectively with project managers and clients regarding contracts and change orders
Create and maintain construction projects in Sage 300, including change order entries
Enter project estimates into Sage 300 as provided by project managers
Follow up with clients and contractors to secure signed contracts
Billing & Accounts Receivable
Prepare and maintain schedules of values in Sage 300 for AIA construction invoices
Distribute monthly progress billing worksheets to project managers for review
Generate and distribute monthly contract billings and free‑form invoices, including lien waiver preparation
Maintain detailed billing logs by project
Process invoice payments in Sage 300
Manage accounts receivable collections, including communication with owners, general contractors, and project managers
Monitor retainage and unbilled retainage balances
Qualifications & Skills Education & Experience
Associate’s degree in Accounting, Business Administration, or related field (preferred)
Minimum of 3 years’ experience in billing, accounting, or administrative support, ideally within construction or a related industry
Technical Skills
Proficiency in Sage 300 (Construction and Real Estate preferred) or similar accounting software
Strong knowledge of AIA billing processes, lien waivers, and subcontractor compliance
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Adobe Acrobat
Core Competencies
Strong attention to detail and accuracy in data entry and reporting
Excellent organizational and time management skills with the ability to manage multiple deadlines
Effective written and verbal communication skills
Ability to work collaboratively with internal teams, subcontractors, and external partners
Problem‑solving skills and persistence in resolving outstanding items (contracts, billings, collections)
On‑site role located in Berlin, CT
Fast‑paced environment requiring adaptability and strong task management
Compensation and Benefits
Annual salary commensurate with experience ($70,000‑$90,000 range)
401(k) with 4% employer match
Health, dental, vision, and life insurance
Paid time off
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As a Certified Major Contractor with the State of Connecticut, RDC is recognized for delivering high-quality workmanship with a focus on efficiency, reliability, and safety. Our reputation is built on decades of strong relationships—with clients, contractors, and vendors alike—and reinforced by a culture of integrity and accountability.
At RDC, we know our people are the foundation of our success. We are committed to fostering a safe, supportive, and professional environment where employees can grow and thrive. Ronnie DeMeo Construction, Inc. is an affirmative action and equal opportunity employer.
Position Overview We are seeking a detail-oriented and highly organized Contract & Billing Coordinator to support project setup, contract administration, billing, accounts receivable, and subcontractor compliance. This role requires strong proficiency in Sage 300 Construction and Real Estate software and a solid understanding of construction billing practices.
Key Responsibilities Customer & Data Management
Maintain and update customer database, including new, inactive, and modified accounts
Ensure accuracy of company address book and contact information
Job Setup & Tracking
Review construction contracts for billing instructions and special conditions to ensure compliance
Follow established job setup processes, including reviewing job information sheets for accuracy
Maintain organized electronic and physical files of project documents, contracts, and correspondence
Archive project files upon completion in a systematic manner
Perform job cost analysis to ensure accurate cost-to-complete reporting
Communicate effectively with project managers and clients regarding contracts and change orders
Create and maintain construction projects in Sage 300, including change order entries
Enter project estimates into Sage 300 as provided by project managers
Follow up with clients and contractors to secure signed contracts
Billing & Accounts Receivable
Prepare and maintain schedules of values in Sage 300 for AIA construction invoices
Distribute monthly progress billing worksheets to project managers for review
Generate and distribute monthly contract billings and free‑form invoices, including lien waiver preparation
Maintain detailed billing logs by project
Process invoice payments in Sage 300
Manage accounts receivable collections, including communication with owners, general contractors, and project managers
Monitor retainage and unbilled retainage balances
Qualifications & Skills Education & Experience
Associate’s degree in Accounting, Business Administration, or related field (preferred)
Minimum of 3 years’ experience in billing, accounting, or administrative support, ideally within construction or a related industry
Technical Skills
Proficiency in Sage 300 (Construction and Real Estate preferred) or similar accounting software
Strong knowledge of AIA billing processes, lien waivers, and subcontractor compliance
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Adobe Acrobat
Core Competencies
Strong attention to detail and accuracy in data entry and reporting
Excellent organizational and time management skills with the ability to manage multiple deadlines
Effective written and verbal communication skills
Ability to work collaboratively with internal teams, subcontractors, and external partners
Problem‑solving skills and persistence in resolving outstanding items (contracts, billings, collections)
On‑site role located in Berlin, CT
Fast‑paced environment requiring adaptability and strong task management
Compensation and Benefits
Annual salary commensurate with experience ($70,000‑$90,000 range)
401(k) with 4% employer match
Health, dental, vision, and life insurance
Paid time off
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