Executive Assistant Job at Glocap Business Professionals, Administrative, Operat

Get AI-powered advice on this job and more exclusive features. Our client, a Midtown-based hedge fund, is looking to add an Executive Assistant to support their team. This role supports a Partner and a small team of analysts/traders. The majority of the work is supporting the Partner – who is busy (calendar heavy) as the day changes often and quickly. The rest of the EA role is assistant work with phones, calendars etc. for the remainder of the team. This role is also part of a small admin team that are constantly checking in with each other and helping each other out. Team orientation is important! The ideal candidate will have strong organizational skills, great energy, be kind, and have a "no task too small" mentality. LOCATION: New York, NY (In office 4x week) HOURS: 8:30am to 5:30pm with flexibility as needed EDUCATION: Bachelor\'s Degree Required Responsibilities Heavy scheduling and calendar management for Partner, correspondence, phones Managing calendars and correspondence for several analysts Coordinating international and domestic travel arrangements Expense tracking and processing (receipts, expense reports) Preparing meeting materials and greeting clients and visitors Assisting and backing up other members of the team Ad hoc projects as needed Requirements College degree required 5-7 years of administrative experience Proficient in Microsoft Office Suite Exceptional written and verbal communication skills Excellent organization and time management skills Ability to multitask and anticipate needs Ability to prioritize and handle confidential information with discretion Strong administrative and proactive work habits Highly developed interpersonal skills and professional appearance Accuracy and attention to detail Seniority level Associate Employment type Full-time Job function Administrative #J-18808-Ljbffr