O'Connell Electric Company is hiring: Administrative Assistant in City of Albany

Overview

An Administrative Assistant is committed to professionalism, timeliness and quality in the completion of all deliverables. They will work in close collaboration with the VP, Operations, Project Managers and other internal and external stakeholders, providing a mix of executive, project, office, team and accounting support.

Responsibilities

• Support general administrative tasks, such as filing, preparing documents, scanning records, reserving conference rooms for meetings, and maintaining organized office systems.
• Answering and directing phone calls.
• Greeting and directing visitors.
• Maintain and order office, shipping and other supplies as needed.
• Coordinate field employee onboarding including processing new hire paperwork and establishing accounts for safety training and orientation.
• Manage Manpower requests to IBEW and maintain daily manpower sheet.
• Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and tracking and reporting weekly PTO usage.
• Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided).
• Collect data/paperwork from field foreman (Safety Audits, 2 week look ahead).
• Assist project managers by writing memos and printing panel schedules.

Key Competencies

• High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint.
• Strong interpersonal skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders.
• High attention to detail and commitment to accuracy.
• Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines.

Education and Experience

• Associate or bachelor’s degree in a business discipline preferred.
• 3-5 years of professional, administrative or project coordination experience.
• Relevant experience in the construction industry is highly valuable.

Compensation

The minimum and maximum hourly rate of pay for this position is between $23.00 to $28.00 per hour. Compensation depends on factors such as geographic location, skills, experience, complexity, travel, and market rate.

Equal Opportunity

O’Connell Electric is an equal opportunity employer and prohibits discrimination and harassment of any type. O’Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industry

Construction