Senior Secretary, QE9711 Job at South Dakota Board of Regents in Sioux Falls

USD Sanford School of Medicine is seeking a Senior Secretary to support multiple departments — including Neurosciences, Obstetrics & Gynecology, Pathology, Radiology, and Surgery. This position will provide administrative support to the departments and coordinate clinical rotations for medical students which includes maintaining accurate, up-to-date records of various and frequently changing schedules, communicating schedule changes to all necessary parties, and collaborating with both students and faculty.

Knowledge of:

• Modern office/clerical procedures and best practices
• Office equipment and software, including word, spreadsheets, and databases

Ability to:

• Communicate effectively in both oral and written form
• Develop and maintain strong working relationships with students, faculty, staff, and clinical partners
• Maintain organized and accurate records across multiple databases and spreadsheets
• Manage and prioritize multiple tasks and deadlines
• Review, edit, and prepare documents for accuracy, clarity, and professionalism
• Work independently with a high level of accuracy and attention to detail

This position offers state health insurance and benefits, which includes a retirement plan with 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and 11 paid holidays.

Posting Date

Posting Date 10/23/2025

Closing Date

Open Until Filled Yes

First Consideration Date

First Consideration Date 10/30/2025

Advertised Salary

Advertised Salary $19.00 - $20.00 depending upon qualifications and experience

Duration of the Term

Duration of the Term 12 months

If Other, describe duration NA

Appointment Percent

Appointment Percent 100

Work Hours

8:00 AM-5:00 PM Monday-Friday

Typical Hours Worked Per Week

Appointment Type

Appointment Type Regular

Scope of Search

Scope of Search External (includes Internal)

If internal, define scope of search NA

This position requires

This position requires Valid Drivers License

If other, please indicate NA

Department Description and Cultural Expectations

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position.

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment.

If other protection is used please identify

NA

Physical Requirements

Please designate the physical requirements of this position

Please designate the physical requirements of this position Repetitive Motion, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time, Standing for sustained periods of time, Lifting Above Waist, Lifting Below Waist

Describe any of the conditions selected

NA

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

NA

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

NA

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter
• Other
• Reference List

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affiative Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affiative Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455