City of Pocatello is hiring: Administrative Assistant in Pocatello

Overview

Administrative Assistant at City of Pocatello performs a wide range of office support functions using independent judgment to apply policies and respond to inquiries, explain department services, and coordinate office functions with discretion. It serves as a point of contact for staff and the public to identify who is responsible for tasks and where work stands.

Responsibilities

• Manage and maintain one or more department databases; perform research, compile data, and prepare reports or presentations; compose correspondence from initiative or general instructions; format and type sensitive, confidential, official, and/or legal documents.
• Invoicing, processing accounts payable and accounts receivable, payroll and time records; prepare required reports (daily, monthly, annually); maintain related files.
• Coordinate communications, support various meetings (including transcription), and manage office records and files; may be assigned special projects.
• Answer inquiries and provide information to the public and to other City departments, businesses, and private individuals; interpret regulations and policies as needed to assist customers or staff.
• Perform other duties as assigned; work under limited supervision following policies and guidelines; ensure compliance with City policies and safety practices.
• Operate with attention to detail, organization, and follow instructions; maintain confidentiality and a professional demeanor in interactions with the public and staff.

Qualifications

• High school diploma or GED; Preferred Associate’s Degree in Office Practices or related field; Three (3) years’ related administrative support experience, preferably in a governmental environment.
• An equivalent combination of education and experience may be considered.

Knowledge, Skills and Abilities

• Knowledge of department programs, objectives, policies and procedures; customer service principles; database management; record keeping and reporting; modern office functions and related software.
• Skills to coordinate administrative functions, interpret complex information, perform advanced administrative tasks, manage databases, and prepare reports; effectively research and organize materials; operate a computer and related software; maintain professional relationships and confidentiality; communicate effectively in English; complete assignments timely; comply with rules and policies.

Physical Requirements

Frequent standing, walking, sitting, stooping, kneeling, bending; dexterity for keyboarding and handling materials; occasional lifting up to 25 pounds with assistance; required vision and hearing abilities; reasonable accommodations available.

Benefits

• Medical, Prescription, Dental, Vision
• Life Insurance; PERSI Retirement; PERSI Choice 401(k); 457 Retirement Planning
• HRA VEBA Contributions; Employee Assistance Program; Flexible Spending Accounts
• Vacation, Sick Time; 11 Paid Holidays; Education Assistance; Employee Wellness Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Company Description

Nestled in the foothills of the Rocky Mountains, Pocatello offers a blend of work and outdoor recreation, with access to parks and nearby destinations. All job offers are contingent upon successful completion of a criminal background check.