Career Group is hiring: Executive Assistant in Los Angeles

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Career Group provided pay range

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $115,000.00/yr

Executive Assistant – Confidential Professional Services Firm

Century City, Onsite

100-115k

A well respected and confidential professional services firm is seeking a highly organized, proactive, and resourceful Executive Assistant to support a senior Creative Executive. This position requires exceptional attention to detail, the ability to manage multiple priorities, and a background in supporting creative leadership within a large, fast-paced organization.

The ideal candidate will have strong technical proficiency, particularly with SharePoint (required) and Box (preferred) and a demonstrated ability to coordinate projects, manage complex schedules, and handle confidential information with discretion.

Key Responsibilities

• Administrative Support
  • Provide comprehensive administrative support to a senior Creative Executive, including calendar management, meeting coordination, and correspondence.
  • Coordinate domestic and international travel arrangements and prepare detailed itineraries.
  • Process and track expense reports and vendor invoices.
• Project & Operations Management
  • Oversee project timelines and contracts, ensuring compliance and timely execution.
  • Create and maintain integrated calendars tracking events, campaigns, and major deadlines.
  • Maintain accurate contact and vendor lists.
  • Manage and organize digital assets and documents using SharePoint; Box experience is preferred.
  • Streamline workflows and maintain consistent file management cross functionally.
• Creative Support
  • Provide on-site support for firm and client events, including preparation, logistics, and guest coordination.
  • Assist with branded material coordination, vendor management, and asset fulfillment as needed.

Qualifications

• 3+ years of experience as an Executive Assistant or administrative professional within a large creative or media-driven company.
• Proficiency in Microsoft Office Suite and strong experience with SharePoint; Box preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Professional Services

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