Washington University in St. Louis
Research Administrator (Remote) - School of Public Health
Washington University in St. Louis, Saint Louis, Missouri, United States, 63146
Research Administrator (Remote) – School of Public Health
Washington University in St. Louis is seeking a skilled Research Administrator to support faculty, center directors, and staff throughout the sponsored project life cycle. This remote position requires expertise in grant proposal preparation, compliance, and financial management.
Position Summary Research Administrators play a vital role in ensuring that research projects meet sponsor guidelines and are successfully submitted and managed. The RA will manage a portfolio of faculty post‑award and payroll sourcing activities, support complex grant proposals, and coordinate post‑award activities with minimal supervision. The role may also involve managing grants for Research Centers.
Primary Duties & Responsibilities
Oversee day‑to‑day research administration and coordinate pre‑award activities for complex proposals, including program projects and agency applications.
Work with faculty to prepare budgets, gather information, and ensure regulatory compliance.
Act as liaison between faculty, Department Administrators, and external sponsors.
Submit all agency forms, obtain necessary signatures, and manage subaward set‑up through the SUBS system.
Track and maintain an online database of grant submissions, awards, rejections, and related reports.
Coordinate annual agency reporting and collaborate with the Post‑Award unit on budget revisions and fund transfers.
Support research compliance by providing necessary grant‑related information and maintaining protocol approvals.
Analyze grant data to produce metrics and funding trend reports.
Ensure timely completion of grant closeout activities and final reporting to agencies.
Manage post‑award budgets, payroll sourcing, purchase approvals, and subaward invoicing.
Maintain program and sub‑core financial reports, service billing, and compliance with institutional policies.
Other duties as assigned.
Qualifications
Bachelor’s degree or equivalent combination of education and experience (substitution allowed).
At least four years of relevant experience, including two years in Grants Administration.
Knowledge of S2S SUBS system and agency guidelines.
Strong communication, organizational, and analytical skills.
Proficiency with grant software, Excel, Word, and Workday (or comparable systems).
Ability to manage complex, multi‑agency proposals and post‑award activities.
Preferred Qualifications
Master’s degree.
Certifications in grant administration or related fields.
Experience with complex research contracts and subaward management.
Knowledge of human and animal study protocol compliance.
Working Conditions
Normal office environment; work primarily at a desk.
Repetitive wrist, hand, or finger movements; occasional travel to on‑ or off‑campus locations.
Use of standard office equipment.
Salary $65,900.00 – $112,700.00 per year (Grade G13). Salary within the range will be determined by qualifications, performance, and market data.
Benefits
Up to 22 days of vacation, 10 holidays, and sick time.
Competitive health insurance packages with priority appointments.
Free Metro transit U‑Pass for eligible employees.
Defined contribution (403(b)) retirement plan with 7% university match.
Wellness program, mental health resources, EAP, and financial planning services.
4 weeks of caregiver leave; tuition reimbursement up to 100% for dependents at Washington University and 40% elsewhere after seven years.
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. The University’s policy is to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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Position Summary Research Administrators play a vital role in ensuring that research projects meet sponsor guidelines and are successfully submitted and managed. The RA will manage a portfolio of faculty post‑award and payroll sourcing activities, support complex grant proposals, and coordinate post‑award activities with minimal supervision. The role may also involve managing grants for Research Centers.
Primary Duties & Responsibilities
Oversee day‑to‑day research administration and coordinate pre‑award activities for complex proposals, including program projects and agency applications.
Work with faculty to prepare budgets, gather information, and ensure regulatory compliance.
Act as liaison between faculty, Department Administrators, and external sponsors.
Submit all agency forms, obtain necessary signatures, and manage subaward set‑up through the SUBS system.
Track and maintain an online database of grant submissions, awards, rejections, and related reports.
Coordinate annual agency reporting and collaborate with the Post‑Award unit on budget revisions and fund transfers.
Support research compliance by providing necessary grant‑related information and maintaining protocol approvals.
Analyze grant data to produce metrics and funding trend reports.
Ensure timely completion of grant closeout activities and final reporting to agencies.
Manage post‑award budgets, payroll sourcing, purchase approvals, and subaward invoicing.
Maintain program and sub‑core financial reports, service billing, and compliance with institutional policies.
Other duties as assigned.
Qualifications
Bachelor’s degree or equivalent combination of education and experience (substitution allowed).
At least four years of relevant experience, including two years in Grants Administration.
Knowledge of S2S SUBS system and agency guidelines.
Strong communication, organizational, and analytical skills.
Proficiency with grant software, Excel, Word, and Workday (or comparable systems).
Ability to manage complex, multi‑agency proposals and post‑award activities.
Preferred Qualifications
Master’s degree.
Certifications in grant administration or related fields.
Experience with complex research contracts and subaward management.
Knowledge of human and animal study protocol compliance.
Working Conditions
Normal office environment; work primarily at a desk.
Repetitive wrist, hand, or finger movements; occasional travel to on‑ or off‑campus locations.
Use of standard office equipment.
Salary $65,900.00 – $112,700.00 per year (Grade G13). Salary within the range will be determined by qualifications, performance, and market data.
Benefits
Up to 22 days of vacation, 10 holidays, and sick time.
Competitive health insurance packages with priority appointments.
Free Metro transit U‑Pass for eligible employees.
Defined contribution (403(b)) retirement plan with 7% university match.
Wellness program, mental health resources, EAP, and financial planning services.
4 weeks of caregiver leave; tuition reimbursement up to 100% for dependents at Washington University and 40% elsewhere after seven years.
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. The University’s policy is to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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