WARE Boiler Services
The
Senior Human Resources Generalist
provides comprehensive HR support in alignment with company values, policies, and applicable laws. This role ensures consistent administration of HR processes and promotes a respectful, values-driven workplace culture.
The successful
Senior Human Resources Generalist
candidate will have both strategic and administrative responsibilities, handling all with kindness, tact, diplomacy, and sound judgment. The ideal candidate will be a proactive problem solver who thrives in a fast-paced environment and is committed to enhancing the employee experience and organizational effectiveness.
Responsibilities: Benefits Administration
Administer and communicate benefit programs, including health, dental, vision, life, and disability
Serve as primary contact for benefits-related questions, ensuring employees receive accurate and timely assistance and information
Coordinate open enrollment activities, benefits orientations, and employee education sessions
Process benefits enrollments, changes, and terminations in accordance with company policy and carrier requirements
Reconcile monthly benefits invoices and ensure accuracy in payroll deductions
Liaise with insurance providers and brokers to resolve employee and administrative benefit issues
Maintain compliance with COBRA, ACA, HIPAA, and other applicable federal and state regulations
Maintain accurate and confidential employee and benefits records in HRIS and carrier systems
Collaborate with payroll to ensure accurate benefit deductions and related reporting
Partner with brokers and vendors to resolve benefit discrepancies and support renewals
Evaluate and recommend cost-effective benefits solutions that align with company objectives and employee needs
401(k) and Retirement Plan Oversight and Support
Oversee administration of the company’s 401(k) plan program, ensuring compliance with ERISA, DOL, and IRS regulations
Coordinate with the plan administrator, payroll, and finance teams to ensure timely and accurate contribution processing
Support the annual nondiscrimination testing and plan audit process
Prepare and maintain required documentation for plan reporting and compliance filings (i.e. Form 5500)
Provide employees with accurate and clear information about eligibility, enrollment, and plan features
Assist with the preparation and distribution of annual notices and plan-related communications
Maintain accurate participant data and documentation in accordance with plan and regulatory requirements
Monitor employee eligibility and coordinate with new hires during onboarding to ensure timely 401(k) enrollment opportunities
Recordkeeping, Audits, Compliance and HR Data Integrity
Prepare for and participate in internal and external HR audits
Conduct periodic reviews of HR data, employee files and benefits documentation for accuracy
Assist in the preparation of reports and collection of supporting documentation for auditors, management, and regulatory bodies
Onboarding
Coordinate and manage the full onboarding process to ensure a seamless and positive new hire experience
Prepare and execute the digital onboarding process and capture new hire documentation, including offer letters, I-9 verification, and HRIS setup
Ensure all background checks, verifications, employment eligibility, and taxes are conducted and set up in compliance with federal and state regulations
Conduct new hire orientations, providing information on company history, values, policies and benefits
Execute the 30/60/90 day new hire onboarding program
Maintain onboarding materials, inventory, checklists, and tracking tools to ensure consistent processes
Collaborate with IT, Payroll, Safety, and other teams to ensure readiness for new employee arrivals
Perform other duties as requested, including but not limited to:
Processing employment verification requests
Administering random drug screens
Assisting with Worker’s Compensation claims
Other duties as requested
Required Qualifications:
Bachelor’s degree in Human Resources, Business Administration, or related field
7+ years of HR experience with increasing responsibility
Thorough understanding of benefits, retirement plan administration, and HR auditing processes
Experience with HRIS systems, payroll integration, and data verification• Meticulous and well-organized, with strong analytical and problem-solving skills and the ability to consistently perform with a high sense of urgency
Excellent discernment and customer service skills
High attention to detail, accuracy, and confidentiality
Professional certification (SHRM) preferred
Proven ability to establish trust and demonstrate integrity, professionalism, and confidentiality
Ability to remain nimble and adjust to unanticipated changes, often on short notice, and remain calm under pressure
Details
Full time, in-office, salary position (Monday-Friday, 8am-5pm), $80,000-$90,000/year
Paid vacation and holidays
Health, dental, vision, life, and disability insurance
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Senior Human Resources Generalist
provides comprehensive HR support in alignment with company values, policies, and applicable laws. This role ensures consistent administration of HR processes and promotes a respectful, values-driven workplace culture.
The successful
Senior Human Resources Generalist
candidate will have both strategic and administrative responsibilities, handling all with kindness, tact, diplomacy, and sound judgment. The ideal candidate will be a proactive problem solver who thrives in a fast-paced environment and is committed to enhancing the employee experience and organizational effectiveness.
Responsibilities: Benefits Administration
Administer and communicate benefit programs, including health, dental, vision, life, and disability
Serve as primary contact for benefits-related questions, ensuring employees receive accurate and timely assistance and information
Coordinate open enrollment activities, benefits orientations, and employee education sessions
Process benefits enrollments, changes, and terminations in accordance with company policy and carrier requirements
Reconcile monthly benefits invoices and ensure accuracy in payroll deductions
Liaise with insurance providers and brokers to resolve employee and administrative benefit issues
Maintain compliance with COBRA, ACA, HIPAA, and other applicable federal and state regulations
Maintain accurate and confidential employee and benefits records in HRIS and carrier systems
Collaborate with payroll to ensure accurate benefit deductions and related reporting
Partner with brokers and vendors to resolve benefit discrepancies and support renewals
Evaluate and recommend cost-effective benefits solutions that align with company objectives and employee needs
401(k) and Retirement Plan Oversight and Support
Oversee administration of the company’s 401(k) plan program, ensuring compliance with ERISA, DOL, and IRS regulations
Coordinate with the plan administrator, payroll, and finance teams to ensure timely and accurate contribution processing
Support the annual nondiscrimination testing and plan audit process
Prepare and maintain required documentation for plan reporting and compliance filings (i.e. Form 5500)
Provide employees with accurate and clear information about eligibility, enrollment, and plan features
Assist with the preparation and distribution of annual notices and plan-related communications
Maintain accurate participant data and documentation in accordance with plan and regulatory requirements
Monitor employee eligibility and coordinate with new hires during onboarding to ensure timely 401(k) enrollment opportunities
Recordkeeping, Audits, Compliance and HR Data Integrity
Prepare for and participate in internal and external HR audits
Conduct periodic reviews of HR data, employee files and benefits documentation for accuracy
Assist in the preparation of reports and collection of supporting documentation for auditors, management, and regulatory bodies
Onboarding
Coordinate and manage the full onboarding process to ensure a seamless and positive new hire experience
Prepare and execute the digital onboarding process and capture new hire documentation, including offer letters, I-9 verification, and HRIS setup
Ensure all background checks, verifications, employment eligibility, and taxes are conducted and set up in compliance with federal and state regulations
Conduct new hire orientations, providing information on company history, values, policies and benefits
Execute the 30/60/90 day new hire onboarding program
Maintain onboarding materials, inventory, checklists, and tracking tools to ensure consistent processes
Collaborate with IT, Payroll, Safety, and other teams to ensure readiness for new employee arrivals
Perform other duties as requested, including but not limited to:
Processing employment verification requests
Administering random drug screens
Assisting with Worker’s Compensation claims
Other duties as requested
Required Qualifications:
Bachelor’s degree in Human Resources, Business Administration, or related field
7+ years of HR experience with increasing responsibility
Thorough understanding of benefits, retirement plan administration, and HR auditing processes
Experience with HRIS systems, payroll integration, and data verification• Meticulous and well-organized, with strong analytical and problem-solving skills and the ability to consistently perform with a high sense of urgency
Excellent discernment and customer service skills
High attention to detail, accuracy, and confidentiality
Professional certification (SHRM) preferred
Proven ability to establish trust and demonstrate integrity, professionalism, and confidentiality
Ability to remain nimble and adjust to unanticipated changes, often on short notice, and remain calm under pressure
Details
Full time, in-office, salary position (Monday-Friday, 8am-5pm), $80,000-$90,000/year
Paid vacation and holidays
Health, dental, vision, life, and disability insurance
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