Law Firm based in Coral Gables, Florida
Legal Scheduling Assistant
Law Firm based in Coral Gables, Florida, Miami, Florida, us, 33222
Job Description
Job Description
We are seeking a highly organized and proactive
Legal Assistant Scheduler
to join our dynamic Litigation Business Law Firm. The Legal Assistant Scheduler will be responsible for managing the calendars of attorneys and legal staff, scheduling meetings, court dates, depositions, and other appointments. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
Responsibilities
Coordinate and maintain the calendars for multiple attorneys, scheduling court hearings, depositions, client meetings, and other appointments with precision.
Schedule and confirm court dates, hearings, depositions, arbitrations, and meetings with opposing counsel, clients, and third parties.
Ensure attorneys' schedules are optimized by managing appointments to avoid conflicts and provide reminders for key litigation deadlines.
Monitor and track important deadlines such as filing deadlines, court motions, discovery responses, and other critical task to ensure compliance.
Communicate with clients and external stakeholders to confirm, reschedule, or cancel appointments and provide necessary updates.
Coordinate travel arrangements for attorneys and staff, including travel bookings for client meetings, depositions, and court appearances.
Assist attorneys with case preparation by organizing and maintaining litigation files, including documents related to ongoing cases.
Serve as the point of contact for clients and external parties to schedule and confirm appointments
Prepare and send reminders to clients and attorneys about upcoming meetings, court appearances, or deadlines.
Assist in general office tasks such as answering phones, greeting clients, filing, photocopying, and scanning documents.
Assist with office organization, ensuring meeting spaces, client areas, and legal document storage are properly maintained.
Skills
Highschool diploma required: Associate's degree in Paralegal Studies or related field is preferred.
Minimum of 2 years of experience working as a legal assistant, legal scheduler, or in a similar administrative role, preferably within law firm or litigation-focused environment.
Strong proficiency in Microsoft Office Suite and legal practice management software
Strong Understanding of legal terminology and litigation processes
Knowledge of court rules, filing procedures, and e-filing system is a plus
Exceptional organizational skills with the ability to manage multiple tasks and deadline
Strong verbal and written communication skills, with a professional and client-focused demeanor
Ability to maintain confidentiality and handle sensitive information with discretion
Bilingual (Spanish) is a plus
Company Description
Annesser Armenteros, PLLC
Company Description Annesser Armenteros, PLLC
We are seeking a highly organized and proactive
Legal Assistant Scheduler
to join our dynamic Litigation Business Law Firm. The Legal Assistant Scheduler will be responsible for managing the calendars of attorneys and legal staff, scheduling meetings, court dates, depositions, and other appointments. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
Responsibilities
Coordinate and maintain the calendars for multiple attorneys, scheduling court hearings, depositions, client meetings, and other appointments with precision.
Schedule and confirm court dates, hearings, depositions, arbitrations, and meetings with opposing counsel, clients, and third parties.
Ensure attorneys' schedules are optimized by managing appointments to avoid conflicts and provide reminders for key litigation deadlines.
Monitor and track important deadlines such as filing deadlines, court motions, discovery responses, and other critical task to ensure compliance.
Communicate with clients and external stakeholders to confirm, reschedule, or cancel appointments and provide necessary updates.
Coordinate travel arrangements for attorneys and staff, including travel bookings for client meetings, depositions, and court appearances.
Assist attorneys with case preparation by organizing and maintaining litigation files, including documents related to ongoing cases.
Serve as the point of contact for clients and external parties to schedule and confirm appointments
Prepare and send reminders to clients and attorneys about upcoming meetings, court appearances, or deadlines.
Assist in general office tasks such as answering phones, greeting clients, filing, photocopying, and scanning documents.
Assist with office organization, ensuring meeting spaces, client areas, and legal document storage are properly maintained.
Skills
Highschool diploma required: Associate's degree in Paralegal Studies or related field is preferred.
Minimum of 2 years of experience working as a legal assistant, legal scheduler, or in a similar administrative role, preferably within law firm or litigation-focused environment.
Strong proficiency in Microsoft Office Suite and legal practice management software
Strong Understanding of legal terminology and litigation processes
Knowledge of court rules, filing procedures, and e-filing system is a plus
Exceptional organizational skills with the ability to manage multiple tasks and deadline
Strong verbal and written communication skills, with a professional and client-focused demeanor
Ability to maintain confidentiality and handle sensitive information with discretion
Bilingual (Spanish) is a plus
Company Description
Annesser Armenteros, PLLC
Company Description Annesser Armenteros, PLLC