Robert Half
Description We are looking for a dedicated Executive Assistant to support senior executives in a dynamic and fast-paced environment. This is a contract position based in Pasadena, California, where you will play a key role in streamlining operations and ensuring the leadership team's success. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to anticipate and address needs efficiently. Responsibilities:
- Manage complex executive calendars, ensuring seamless scheduling and prioritization of meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare expense reports using Concur and ensure timely submission and accuracy.
- Schedule and organize meetings across multiple time zones, ensuring all logistical details are handled.
- Support the creation and refinement of presentations and other executive-level materials.
- Handle sensitive and confidential information with discretion and professionalism.
- Interface with internal teams and external partners to ensure clear communication and collaboration.
- Monitor and order office supplies to ensure the workplace remains fully equipped.
- Assist in planning and executing company events, including logistics and vendor coordination.
- Process vendor invoices and ensure timely payments in alignment with company policies. Requirements - Minimum of 5 years of experience in administrative or executive assistant roles.
- Proven proficiency in Microsoft Office Suite and Concur software.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Excellent communication skills, both written and verbal.
- Experience in coordinating travel and managing schedules across time zones.
- Ability to handle confidential information with the utmost discretion.
- Familiarity with working on both Windows and Apple platforms.
- Previous experience in event planning and vendor coordination is a plus. TalentMatch®