Brook Health
Senior Administrator, Office Manager - Onsite/Bellevue, WA
Brook Health, Bellevue, Washington, us, 98009
Overview
Brook Health delivers care beyond the walls of the doctor’s office. We provide people living with chronic conditions a highly personalized experience enhanced by AI and powered by mobile apps, connected devices, and a team of health coaches and clinicians. Brook helps people achieve their long-term health goals by supporting smart, daily decisions and partnering with their primary care physicians.
Brook has an intentional, user‑centric culture with high expectations for delivering better health outcomes for patients, providers, and health systems.
Job Type Full‑time, in‑office at Bellevue, WA. Some travel may be required.
Description The Senior Administrator, Office Manager plays a pivotal role in ensuring seamless operations across Brook’s Bellevue office and providing high‑level administrative support to our executive team. This position combines operational excellence with strategic partnership, supporting leaders in a fast‑paced, mission‑driven environment. The ideal candidate is a proactive problem solver who thrives on organization, communication, and helping others succeed. This role requires exceptional attention to detail, strong judgment, and the ability to anticipate needs in a dynamic setting.
Key Responsibilities
Manage day‑to‑day operations of the Bellevue office while providing strategic administrative support to the executive team; oversee facilities, supplies, and vendor relationships.
Coordinate complex calendars and scheduling across multiple time zones; organize executive meetings, prepare agendas, compile documentation, and follow up on action items.
Design and prepare Google decks and executive materials for internal and external meetings, proposals, and presentations; ensure quality, accuracy, and design consistency.
Serve as a trusted partner to the executive team by anticipating needs, exercising discretion with sensitive information, and managing shifting priorities with professionalism.
Coordinate cross‑functional logistics including company events, team meetings, and onboarding for Bellevue‑based staff; collaborate with Finance and HR on employee engagement and office experience initiatives.
Support communication and coordination across all Brook locations, ensuring consistency in administrative processes and operational standards.
Qualifications
Alignment to Brook’s mission and values.
4+ years of experience supporting C‑level and senior executive teams; multiple executives at one time.
Strong attention to detail when handling priorities, projects, and deadlines.
Excellent written and verbal communication skills; ability to disagree constructively.
Proficiency with contemporary collaboration and productivity tools – Google Suite, Microsoft Office, Slack, Hubspot, Notion.
Comfortable across different time zones (PST, EST, Australia).
Working knowledge of tools such as Miro, Typeform, Zoom, ZenDesk, FreshService.
Knowledge, Skills, And Abilities
Proven ability to manage complex administrative and operational workflows in a fast‑paced environment.
Excellent attention to detail, organization, and follow‑through.
Comfortable working independently and exercising sound judgment in ambiguous situations.
Proficiency with Google Suite, Microsoft Office, Notion, Slack, Miro, Typeform, Zoom, Hubspot, ZenDesk, FreshService.
Strong interpersonal skills with the ability to collaborate across departments and geographies.
Alignment with Brook’s mission, values, and patient‑first approach.
Benefits at Brook Health
Employee & child(ren): 100% coverage of Medical, Dental, and Vision premiums; no paycheck deductions.
Spouse/Domestic Partner: 50% coverage of premiums.
HSA contribution to assist with medical expenses.
Medical Concierge service for claims, referrals, and care coordination.
Mental health support via Spring Health (free therapy sessions).
Flexible PTO with no accruals or preset limits; generous holiday schedule.
Financial wellness programs including short‑term/long‑term disability, life insurance, 401(k) with company match, and Emergency Savings Account matching.
Employee Referral Bonus program.
Equal Opportunity Employer Brook Inc is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. Brook does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, marital status, age, disability, national origin, military service status, citizenship, or any other protected characteristic covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Salary: $70,000–$90,000 USD based on experience.
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Brook has an intentional, user‑centric culture with high expectations for delivering better health outcomes for patients, providers, and health systems.
Job Type Full‑time, in‑office at Bellevue, WA. Some travel may be required.
Description The Senior Administrator, Office Manager plays a pivotal role in ensuring seamless operations across Brook’s Bellevue office and providing high‑level administrative support to our executive team. This position combines operational excellence with strategic partnership, supporting leaders in a fast‑paced, mission‑driven environment. The ideal candidate is a proactive problem solver who thrives on organization, communication, and helping others succeed. This role requires exceptional attention to detail, strong judgment, and the ability to anticipate needs in a dynamic setting.
Key Responsibilities
Manage day‑to‑day operations of the Bellevue office while providing strategic administrative support to the executive team; oversee facilities, supplies, and vendor relationships.
Coordinate complex calendars and scheduling across multiple time zones; organize executive meetings, prepare agendas, compile documentation, and follow up on action items.
Design and prepare Google decks and executive materials for internal and external meetings, proposals, and presentations; ensure quality, accuracy, and design consistency.
Serve as a trusted partner to the executive team by anticipating needs, exercising discretion with sensitive information, and managing shifting priorities with professionalism.
Coordinate cross‑functional logistics including company events, team meetings, and onboarding for Bellevue‑based staff; collaborate with Finance and HR on employee engagement and office experience initiatives.
Support communication and coordination across all Brook locations, ensuring consistency in administrative processes and operational standards.
Qualifications
Alignment to Brook’s mission and values.
4+ years of experience supporting C‑level and senior executive teams; multiple executives at one time.
Strong attention to detail when handling priorities, projects, and deadlines.
Excellent written and verbal communication skills; ability to disagree constructively.
Proficiency with contemporary collaboration and productivity tools – Google Suite, Microsoft Office, Slack, Hubspot, Notion.
Comfortable across different time zones (PST, EST, Australia).
Working knowledge of tools such as Miro, Typeform, Zoom, ZenDesk, FreshService.
Knowledge, Skills, And Abilities
Proven ability to manage complex administrative and operational workflows in a fast‑paced environment.
Excellent attention to detail, organization, and follow‑through.
Comfortable working independently and exercising sound judgment in ambiguous situations.
Proficiency with Google Suite, Microsoft Office, Notion, Slack, Miro, Typeform, Zoom, Hubspot, ZenDesk, FreshService.
Strong interpersonal skills with the ability to collaborate across departments and geographies.
Alignment with Brook’s mission, values, and patient‑first approach.
Benefits at Brook Health
Employee & child(ren): 100% coverage of Medical, Dental, and Vision premiums; no paycheck deductions.
Spouse/Domestic Partner: 50% coverage of premiums.
HSA contribution to assist with medical expenses.
Medical Concierge service for claims, referrals, and care coordination.
Mental health support via Spring Health (free therapy sessions).
Flexible PTO with no accruals or preset limits; generous holiday schedule.
Financial wellness programs including short‑term/long‑term disability, life insurance, 401(k) with company match, and Emergency Savings Account matching.
Employee Referral Bonus program.
Equal Opportunity Employer Brook Inc is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. Brook does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, marital status, age, disability, national origin, military service status, citizenship, or any other protected characteristic covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Salary: $70,000–$90,000 USD based on experience.
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