Administrative Assistant Job at Joss Search in New York

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Base pay range

$100,000.00/yr - $120,000.00/yr

Direct message the job poster from Joss Search

We’re partnering with a high-growth investment firm headquartered in Midtown Manhattan. With a global footprint and a mission-driven, entrepreneurial culture, the firm has experienced rapid expansion and continues to build out its world-class team. The New York office is collaborative, fast-paced, and deeply committed to excellence. Investor Relations and Business Development are central to the firm’s strategy, and this hire will play a key role in supporting those efforts.

THE ROLE

THE ROLE

The firm is seeking a polished and proactive Executive Assistant to support the Investor Relations and Business Development teams in New York. This is a high-impact role offering exposure to fundraising, strategic communications, and senior stakeholder engagement. The successful candidate will report directly to the Head of IR/BD and work closely with global colleagues to ensure seamless coordination across investor touchpoints.

This is not an office management role, but the candidate must be a strong team player willing to step in when needed—covering guest management or office support during absences.

Key responsibilities include:

• Managing complex calendars, travel, and logistics for IR/BD professionals
• Preparing briefing documents, investor decks, and meeting materials
• Supporting investor events, roadshows, and quarterly reporting cycles
• Maintaining CRM systems (e.g., Backstop) and marketing collateral
• Coordinating with global offices to ensure alignment across time zones and teams
• Covering guest reception and basic office support when needed

THE CANDIDATE

The ideal candidate brings experience from a buyside or sellside investment environment and thrives in a fast-paced, high-performance culture. They are detail-oriented, discreet, and confident supporting senior stakeholders. A growth mindset and collaborative spirit are essential.

Requirements:

• 5+ years’ experience in executive support, investor relations, or client-facing admin roles
• Background in finance, private equity, hedge funds, or investment banking
• Exceptional organizational and communication skills
• High attention to detail and ability to manage competing priorities
• Team-oriented with a flexible, can-do attitude

COMPENSATION & BENEFITS

• Bonus: 10–20% discretionary
• Hybrid schedule: 4 days in office, 1 day WFH (after onboarding)
• Excellent benefits: healthcare, 401k, generous PTO, and long-term career development

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity, and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Venture Capital and Private Equity Principals