Executive Assistant Job at Glocap Business Professionals, Administrative, Operat

Glocap Business Professionals, Administrative, Operations provided pay range

This range is provided by Glocap Business Professionals, Administrative, Operations. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

COMPANY: Global Management Company

POSITION: Executive Assistant to the Legal Team

LOCATION: New York, NY (In office Mon-Thur, Remote on Fri)

HOURS: 9:00AM - 5:30PM with flexibility

COMPENSATION: $100-120K DOE + Benefits + Discretionary Bonus

BACHELOR’S DEGREE: Required

Our client is a privately‑held global industrial company. They are seeking an experienced, highly attentive and motivated Executive Assistant to join their Legal team, supporting three executive‑level attorneys, including the Chief Legal Officer, Chief M&A Counsel, and Chief Labor & Employment Counsel, along with their team of attorneys. The ideal candidate will be a highly organized, proactive and efficient individual with excellent communication and interpersonal skills, a growth mindset and a sophisticated, mature demeanor.

Responsibilities of the Executive Assistant

• Managing the executives’ calendars and scheduling/rescheduling appointments
• Coordinating travel arrangements, meetings, team scheduling and expense reports
• Managing correspondence and emails throughout the day, including ad hoc support outside of business hours, as needed
• Developing and maintaining electronic filing systems
• Assisting with the preparation of PowerPoint presentations and other materials for attorneys' review
• Organizing and preparing for meetings, including gathering documents and attending to logistics of meetings
• Working in close partnership with other Executive Assistants throughout the office and cross‑functionally

Requirements of the Executive Assistant

• College degree or equivalent
• 3–5 years’ prior experience working in a fast‑paced environment and supporting dynamic executives
• Prior experience with attorneys is a nice‑to‑have but not required
• A meticulous and highly organized individual with impeccable communication skills, both written and verbal
• Strong interpersonal skills and the ability to communicate and build relationships with internal and external lawyers, staff and business partners
• Proactive problem solver who thinks ahead, anticipates problems quickly and resolves or escalates them accordingly with the executives
• A roll‑up-your‑sleeves mentality and low‑ego attitude, with the ability to work flexibly, in a fast‑paced environment and in a collaborative team
• Passion for details and providing executive support
• Proven track record of working independently and as part of a team
• Able to handle multiple tasks simultaneously, with sophistication and ease
• Demonstrates an intellectual curiosity and continuous drive to improve performance
• Demonstrates openness to constructive feedback and the flexibility to adjust behavior or performance as needed
• Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech‑savvy and familiarity with PowerPoint for basic slide creation

Seniority level

Associate

Employment type

Full‑time

Job function

• Administrative
• Industries: Business Consulting and Services

Inferred benefits

• Medical insurance
• Vision insurance
• 401(k)

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