State of Alaska
Job Title
Administrative Assistant 1 (PCN 251783)
– State of Alaska
Job Description ATTENTION ALASKA RESIDENTS ONLY! The Department of Transportation and Public Facilities (DOT&PF) Northern Region Highways and Aviation is looking for an Administrative Assistant 1 in NOME to help us Keep Alaska Moving!
Responsibilities
Provides administrative and technical support for the Western District Maintenance and Operations office, including accounting, procurement, financial tracking, and airport administrative duties.
Assists the Administrative Assistant 3, District Superintendent, and Airport Manager with personnel actions, regulatory compliance, airport security training, and badging processes.
Prepares, codes, and tracks expenditures, time sheets, travel documents, and stock requests while maintaining organized financial and administrative records.
Acts as the main point of contact for the office—handling reception, correspondence, and communication with staff, contractors, and the public.
Completes special projects and reports, supports airport and maintenance operations, and provides coverage for lead office functions as needed.
Organization, Mission, and Culture The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.
Benefits Joining the State of Alaska's Department of Transportation & Public Facilities in Fairbanks means becoming an essential part of a dedicated team where administrative staff are truly the backbone of all field operations. Your role keeps everything running smoothly, with opportunities for growth, training, mentorship, ongoing development, job stability, flexible schedules, and comprehensive benefits.
Work Environment This position is based in Nome, Alaska within the Western District. The daily work environment includes interactions with the Rural Airport Manager to assist with compliance-related issues such as safety reports and inspections. You will also collaborate with regional administrative staff on budget functions and regularly work with the finance division to manage invoices and payments. Additionally, you will coordinate stock requests and purchasing needs with the supply section. This dynamic role requires teamwork and effective communication to support the region's operations.
Competencies
Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
Problem‑Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.
Teamwork: Encourages and facilitates cooperation, pride, and trust; fosters commitment and a team culture; works with others to resolve conflict and achieve goals.
Oral and Written Communication: Expresses information effectively to individuals or groups, taking into account the audience and nature of the information.
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Minimum Qualifications Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk) or six months of any combination of post‑secondary education and advanced‑level clerical experience.
Examples of advanced clerical experience include reviewing complex or questionable applications or documents, composing letters and memoranda, and completing necessary administrative paperwork according to regulations.
Required Information at Time of Interview
Three (3) professional references with current contact information.
Copy of current Driver’s License preferred.
EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities that require accommodation, auxiliary aides, or alternative communication formats may contact 1‑800‑587‑0430 or 465‑4095 in Juneau or (907) 465‑3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811‑0201. The State of Alaska is an equal‑opportunity employer.
Contact Information Daniel Schacher, Maintenance and Operations Manager Phone: 907‑451‑5276 Email: daniel.schacher@alaska.gov
Salary & Benefits Typical benefits include health insurance, retirement, paid leave, and more as outlined in the full benefits package.
Seniority Level Entry level
Employment Type Part-time
Job Function Administrative
Industry Administrative and Support Services
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– State of Alaska
Job Description ATTENTION ALASKA RESIDENTS ONLY! The Department of Transportation and Public Facilities (DOT&PF) Northern Region Highways and Aviation is looking for an Administrative Assistant 1 in NOME to help us Keep Alaska Moving!
Responsibilities
Provides administrative and technical support for the Western District Maintenance and Operations office, including accounting, procurement, financial tracking, and airport administrative duties.
Assists the Administrative Assistant 3, District Superintendent, and Airport Manager with personnel actions, regulatory compliance, airport security training, and badging processes.
Prepares, codes, and tracks expenditures, time sheets, travel documents, and stock requests while maintaining organized financial and administrative records.
Acts as the main point of contact for the office—handling reception, correspondence, and communication with staff, contractors, and the public.
Completes special projects and reports, supports airport and maintenance operations, and provides coverage for lead office functions as needed.
Organization, Mission, and Culture The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.
Benefits Joining the State of Alaska's Department of Transportation & Public Facilities in Fairbanks means becoming an essential part of a dedicated team where administrative staff are truly the backbone of all field operations. Your role keeps everything running smoothly, with opportunities for growth, training, mentorship, ongoing development, job stability, flexible schedules, and comprehensive benefits.
Work Environment This position is based in Nome, Alaska within the Western District. The daily work environment includes interactions with the Rural Airport Manager to assist with compliance-related issues such as safety reports and inspections. You will also collaborate with regional administrative staff on budget functions and regularly work with the finance division to manage invoices and payments. Additionally, you will coordinate stock requests and purchasing needs with the supply section. This dynamic role requires teamwork and effective communication to support the region's operations.
Competencies
Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
Problem‑Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.
Teamwork: Encourages and facilitates cooperation, pride, and trust; fosters commitment and a team culture; works with others to resolve conflict and achieve goals.
Oral and Written Communication: Expresses information effectively to individuals or groups, taking into account the audience and nature of the information.
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Minimum Qualifications Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk) or six months of any combination of post‑secondary education and advanced‑level clerical experience.
Examples of advanced clerical experience include reviewing complex or questionable applications or documents, composing letters and memoranda, and completing necessary administrative paperwork according to regulations.
Required Information at Time of Interview
Three (3) professional references with current contact information.
Copy of current Driver’s License preferred.
EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities that require accommodation, auxiliary aides, or alternative communication formats may contact 1‑800‑587‑0430 or 465‑4095 in Juneau or (907) 465‑3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811‑0201. The State of Alaska is an equal‑opportunity employer.
Contact Information Daniel Schacher, Maintenance and Operations Manager Phone: 907‑451‑5276 Email: daniel.schacher@alaska.gov
Salary & Benefits Typical benefits include health insurance, retirement, paid leave, and more as outlined in the full benefits package.
Seniority Level Entry level
Employment Type Part-time
Job Function Administrative
Industry Administrative and Support Services
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