Inside Higher Ed
Department:
College of Health, Science and Technology
Position Title:
MS3 Program Coordinator (Working Title: MS3 Program Coordinator, Position Number: SHGRNT)
Full-time or Part-time:
Part Time
Time Limited Position:
Yes
Number of Vacancies:
1
Posting Number:
0402563
Job Category:
Clerical and Secretarial
Hiring Range:
$20.00 Per Hour
Overall Position Competency:
Temporary
Primary Purpose of the Organization The MS3 NSF S-STEM Program provides scholarships to three cohorts of 10 students pursuing bachelor’s degrees in biology, forensic science, mathematics, computer science, or cybersecurity. Scholars receive faculty and peer mentoring, co-enrolled coursework, STEM outreach, seminar participation, residential learning communities, course-based research experiences, intramural and extramural research internships, professional development workshops, and conference presentations.
Primary Purpose of the Position Manage and coordinate grant activities for the MS3 NSF S-STEM Program Grant.
Responsibilities
60% – Program Management:
Ensure compliance with grant guidelines and meet all reporting deadlines.
Prepare grant meetings (agendas, minutes, follow-up actions).
Organize workshops, manage the grant budget, and track all grant-related documentation such as contracts, agreements, and reporting requirements.
Collaborate with campus departments and external grant partners to gather information, prepare and submit grant documents, and monitor project progress and outcomes.
30% – Program Activity Coordination:
Plan, organize, and manage student or leadership program events and activities.
Support scholar activities such as course-based research experiences, intramural and extramural research internships, professional development workshops, cohort meetings, and conference presentations.
Ensure events run smoothly, track student participation, and foster collaboration, professional growth, and academic success.
5% – Marketing and Recruiting:
Represent the program at university and community-sponsored recruiting events.
Develop and distribute digital marketing materials to promote program initiatives.
Maintain and update the university program webpage and manage program-related social media accounts.
Draft press releases and collaborate with the Office of Strategic Communications for media requests and publication of program achievements.
5% – Travel/Travel Coordination:
Arrange travel for students, staff, and faculty to attend meetings, conferences, and workshops.
Coordinate flight schedules, hotel reservations, and conference registration.
Assist with travel arrangements for educational field trips and college tours for participants.
Complete necessary forms for local, state, regional, and national travel and verify arrangements through follow-up.
Minimum Education and Experience Requirements
High School Diploma or equivalent
Two years of work experience, preferably involving program management or administration
Strong organizational and communication skills
Knowledge, Skills and Abilities
Experience working with undergraduate STEM students
Demonstrated level of professional customer service and interpersonal communication skills
Knowledge of principles and practices of basic office support and management
Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Access, Canva/Adobe, and Outlook; ability to learn new computerized systems
Attention to detail, problem-solving skills, and ability to maintain confidentiality while managing competing priorities
Ability to communicate and work alongside faculty, staff, students, vendors, and outside guests in an effective, professional manner
Excellent writing and speaking abilities
Experience with budget management and grant or program compliance
Preferred Qualifications A Bachelor of Science or Bachelor of Arts degree. Strong oral and written communication skills, computer literacy, experience organizing and arranging events/activities, experience working with undergraduate STEM students, and familiarity with grant compliance and university program coordination.
Special Instructions to Applicants Please ensure the work history on your application matches your resume and complete the application in full. Do not use the phrase “see resume.”
Notice to Applicants Provide at least three (3) professional references, including a current supervisor. References will only be contacted if you are selected and with your permission.
Closing Date 12/31/2025
EEO Statement This position is subject to the successful completion of an employment background check, which includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification, and credit history check. Fayetteville State University is committed to equal educational opportunity and employment, and does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information, or veteran status. The university values diversity and actively seeks to recruit talented individuals from diverse backgrounds.
Veteran's Statement Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for this opening.
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College of Health, Science and Technology
Position Title:
MS3 Program Coordinator (Working Title: MS3 Program Coordinator, Position Number: SHGRNT)
Full-time or Part-time:
Part Time
Time Limited Position:
Yes
Number of Vacancies:
1
Posting Number:
0402563
Job Category:
Clerical and Secretarial
Hiring Range:
$20.00 Per Hour
Overall Position Competency:
Temporary
Primary Purpose of the Organization The MS3 NSF S-STEM Program provides scholarships to three cohorts of 10 students pursuing bachelor’s degrees in biology, forensic science, mathematics, computer science, or cybersecurity. Scholars receive faculty and peer mentoring, co-enrolled coursework, STEM outreach, seminar participation, residential learning communities, course-based research experiences, intramural and extramural research internships, professional development workshops, and conference presentations.
Primary Purpose of the Position Manage and coordinate grant activities for the MS3 NSF S-STEM Program Grant.
Responsibilities
60% – Program Management:
Ensure compliance with grant guidelines and meet all reporting deadlines.
Prepare grant meetings (agendas, minutes, follow-up actions).
Organize workshops, manage the grant budget, and track all grant-related documentation such as contracts, agreements, and reporting requirements.
Collaborate with campus departments and external grant partners to gather information, prepare and submit grant documents, and monitor project progress and outcomes.
30% – Program Activity Coordination:
Plan, organize, and manage student or leadership program events and activities.
Support scholar activities such as course-based research experiences, intramural and extramural research internships, professional development workshops, cohort meetings, and conference presentations.
Ensure events run smoothly, track student participation, and foster collaboration, professional growth, and academic success.
5% – Marketing and Recruiting:
Represent the program at university and community-sponsored recruiting events.
Develop and distribute digital marketing materials to promote program initiatives.
Maintain and update the university program webpage and manage program-related social media accounts.
Draft press releases and collaborate with the Office of Strategic Communications for media requests and publication of program achievements.
5% – Travel/Travel Coordination:
Arrange travel for students, staff, and faculty to attend meetings, conferences, and workshops.
Coordinate flight schedules, hotel reservations, and conference registration.
Assist with travel arrangements for educational field trips and college tours for participants.
Complete necessary forms for local, state, regional, and national travel and verify arrangements through follow-up.
Minimum Education and Experience Requirements
High School Diploma or equivalent
Two years of work experience, preferably involving program management or administration
Strong organizational and communication skills
Knowledge, Skills and Abilities
Experience working with undergraduate STEM students
Demonstrated level of professional customer service and interpersonal communication skills
Knowledge of principles and practices of basic office support and management
Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Access, Canva/Adobe, and Outlook; ability to learn new computerized systems
Attention to detail, problem-solving skills, and ability to maintain confidentiality while managing competing priorities
Ability to communicate and work alongside faculty, staff, students, vendors, and outside guests in an effective, professional manner
Excellent writing and speaking abilities
Experience with budget management and grant or program compliance
Preferred Qualifications A Bachelor of Science or Bachelor of Arts degree. Strong oral and written communication skills, computer literacy, experience organizing and arranging events/activities, experience working with undergraduate STEM students, and familiarity with grant compliance and university program coordination.
Special Instructions to Applicants Please ensure the work history on your application matches your resume and complete the application in full. Do not use the phrase “see resume.”
Notice to Applicants Provide at least three (3) professional references, including a current supervisor. References will only be contacted if you are selected and with your permission.
Closing Date 12/31/2025
EEO Statement This position is subject to the successful completion of an employment background check, which includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification, and credit history check. Fayetteville State University is committed to equal educational opportunity and employment, and does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information, or veteran status. The university values diversity and actively seeks to recruit talented individuals from diverse backgrounds.
Veteran's Statement Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for this opening.
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