University of Washington
Administrative Coordinator
Join to apply for the Administrative Coordinator role at the University of Washington. This full‑time, temporary, union‑contracted position lasts one year and provides executive‑level administrative and project support for two Assistant Vice Presidents as well as general support for the Alumni & Stakeholder Engagement team.
Overview For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—guiding everything we do in University Advancement—helps the UW become the world’s greatest public university. Alumni & Stakeholder Engagement brings together development, alumni, stakeholder engagement, marketing and communications, and advancement operations to foster pride, advocacy and philanthropic support.
What You Will Do Administrative & Scheduling Support (50%)
Support the calendar and scheduling needs of two Assistant Vice Presidents, coordinating meetings and events with internal and external stakeholders.
Use sound judgement based on identified priorities and available information when scheduling and rescheduling appointments.
Organize team meetings, including logistics, prep materials, meeting minutes and required follow‑up items.
Arrange travel and process expense reimbursements for AVPs in a timely manner.
Draft and prepare correspondence, acknowledgments, reports and sensitive communications.
Compile and organize materials for AVPs’ participation in high‑level meetings, including UWAA Board of Trustees sessions.
Provide back‑up calendar and administrative support to the Vice President for Alumni and Stakeholder Engagement as needed.
Project Coordination (30%)
Support AVPs in managing and coordinating team‑related projects and programs.
Track project timelines, monitor action plans and follow up with team members to ensure deadlines are met.
Assist ASE‑wide initiatives and tasks, as assigned.
Research, Analysis and Planning (10%)
Contribute to planning, administration and special project management.
Minimum Requirements High School or GED and three years of office or administrative support experience. Equivalent education/experience substitutes for all minimum qualifications except when there are legal requirements such as a license, certification or registration.
What You Bring
Exceptional organizational and project management skills.
Ability to manage complex calendars, coordinate meetings and handle multiple tasks in a fast‑paced, deadline‑driven environment.
Strong written and verbal communication skills, with the ability to express ideas clearly, empathetically and professionally across various formats and audiences.
Proficiency in Microsoft Office Suite for managing correspondence, reports, schedules and presentations.
Attention to detail and demonstrated ability to prepare high‑quality materials and manage logistics with precision.
Ability to work independently and exercise sound judgment, setting priorities, solving problems and taking initiative with minimal supervision.
What You Can Expect
This position is a contract‑classified role under the Service Employees International Union 925 (https://hr.uw.edu/labor/staff-unions/seiu-925/contract).
Hybrid‑work schedule with four days in the office and one day eligible for telework.
Cubicle/open workspace environment that may result in higher noise levels and visual distractions.
Workload and times may vary, including occasional evenings or weekends.
Compensation, Benefits and Position Details
Pay Range Minimum: $47,448.00 annual
Pay Range Maximum: $63,468.00 annual
Shift: First Shift (United States of America)
Temporary or Regular: This is a temporary position
Full‑Time Equivalent: 100.00%
Union/Bargaining Unit: SEIU Local 925 Non‑supervisory
Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
About the UW Working at the University of Washington provides a unique opportunity to change lives—on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem‑solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206‑543‑6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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Overview For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—guiding everything we do in University Advancement—helps the UW become the world’s greatest public university. Alumni & Stakeholder Engagement brings together development, alumni, stakeholder engagement, marketing and communications, and advancement operations to foster pride, advocacy and philanthropic support.
What You Will Do Administrative & Scheduling Support (50%)
Support the calendar and scheduling needs of two Assistant Vice Presidents, coordinating meetings and events with internal and external stakeholders.
Use sound judgement based on identified priorities and available information when scheduling and rescheduling appointments.
Organize team meetings, including logistics, prep materials, meeting minutes and required follow‑up items.
Arrange travel and process expense reimbursements for AVPs in a timely manner.
Draft and prepare correspondence, acknowledgments, reports and sensitive communications.
Compile and organize materials for AVPs’ participation in high‑level meetings, including UWAA Board of Trustees sessions.
Provide back‑up calendar and administrative support to the Vice President for Alumni and Stakeholder Engagement as needed.
Project Coordination (30%)
Support AVPs in managing and coordinating team‑related projects and programs.
Track project timelines, monitor action plans and follow up with team members to ensure deadlines are met.
Assist ASE‑wide initiatives and tasks, as assigned.
Research, Analysis and Planning (10%)
Contribute to planning, administration and special project management.
Minimum Requirements High School or GED and three years of office or administrative support experience. Equivalent education/experience substitutes for all minimum qualifications except when there are legal requirements such as a license, certification or registration.
What You Bring
Exceptional organizational and project management skills.
Ability to manage complex calendars, coordinate meetings and handle multiple tasks in a fast‑paced, deadline‑driven environment.
Strong written and verbal communication skills, with the ability to express ideas clearly, empathetically and professionally across various formats and audiences.
Proficiency in Microsoft Office Suite for managing correspondence, reports, schedules and presentations.
Attention to detail and demonstrated ability to prepare high‑quality materials and manage logistics with precision.
Ability to work independently and exercise sound judgment, setting priorities, solving problems and taking initiative with minimal supervision.
What You Can Expect
This position is a contract‑classified role under the Service Employees International Union 925 (https://hr.uw.edu/labor/staff-unions/seiu-925/contract).
Hybrid‑work schedule with four days in the office and one day eligible for telework.
Cubicle/open workspace environment that may result in higher noise levels and visual distractions.
Workload and times may vary, including occasional evenings or weekends.
Compensation, Benefits and Position Details
Pay Range Minimum: $47,448.00 annual
Pay Range Maximum: $63,468.00 annual
Shift: First Shift (United States of America)
Temporary or Regular: This is a temporary position
Full‑Time Equivalent: 100.00%
Union/Bargaining Unit: SEIU Local 925 Non‑supervisory
Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
About the UW Working at the University of Washington provides a unique opportunity to change lives—on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem‑solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206‑543‑6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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