Intermountain Development & Construction is hiring: Executive Assistant in Pocat

Company Description

Intermountain Development & Construction (IDC) is a growing residential real estate development and construction company focused on building quality homes and communities throughout the southeast Idaho. We are dedicated to excellence, integrity, and continuous improvement. As we scale, we’re looking for a proactive and organized Executive Assistant to support our CEO and help streamline our operations.

Role Description

The Executive Assistant (EA) will serve as a direct extension of the CEO—managing communication, priorities, and operations to ensure maximum efficiency and focus on high-value activities. The EA will anticipate needs, manage information flow, and help operationalize repeatable systems that improve efficiency across the company.

Key Responsibilities

• Manage the CEO’s inbox and calendar with efficiency and foresight.
• Prioritize and handle communication on behalf of the CEO.
• Prepare agendas, take notes, and ensure follow-up on key meetings.
• Track action items, deadlines, and progress across departments.
• Support BuilderTrend tasks such as scheduling, documentation, file management, and communication logs.
• Coordinate with vendors, partners, and clients as the CEO’s representative.
• Identify recurring tasks that can be systemized or automated.
• Assist with travel planning, personal scheduling, and expense tracking.

Ideal Skills & Traits

• Highly organized and detail-oriented.
• Proactive with strong problem-solving skills.
• Strong written and verbal communication abilities.
• Comfortable with technology (Google Workspace, BuilderTrend, Zoom, Teams, Outlook).
• Trustworthy and able to handle confidential information.
• Thinks in systems and processes—always looking to improve efficiency.

Success Metrics

• CEO’s inbox and calendar are organized and reflect top priorities.
• CEO spends more time on strategic and growth activities.
• Meetings are well-prepared with clear follow-ups.
• Administrative and communication systems run smoothly without CEO involvement.