Inside Higher Ed
Administrative Coordinator - Access & Testing
Inside Higher Ed, Valdosta, Georgia, United States, 31601
Administrative Coordinator - Access & Testing
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Administrative Coordinator - Access & Testing
role at
Inside Higher Ed
Job Title:
Administrative Coordinator - Access & Testing Location:
Valdosta State University Regular/Temporary:
Regular Full/Part Time:
Full-Time Job ID:
291675
Coordinate, oversee, and/or perform a wide variety of administrative and program support. Coordinate the provision of office and staff support services to the department or unit, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events. Based on the recent Proclamation: Restriction on Entry of Certain Nonimmigrant Workers (H-1B), VSU will not be sponsoring any new H-1B visa petitions until further notice.
Responsibilities
Coordinate department or unit activities – 15%
– Monitor and coordinate activities as appropriate, and prepare internal reports for management; participate in budget planning and management as required.
Project development – 15%
– Assist with project development and planning.
Maintain files, records, and databases – 15%
– Gather, enter, and/or update data to maintain departmental records and databases; establish and maintain files and records for the department or unit.
Confidential administrative support – 20%
– Provide confidential administrative support for the department or unit.
Primary point of contact – 15%
– Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.
Correspondence – 5%
– Compose and prepare written documentation and correspondence for the department or unit.
Special Projects – 5%
– Assist in the coordination, supervision, and completion of special projects as appropriate.
Coordination of supplies – 5%
– Coordinate and oversee the day‑to‑day management of supplies, equipment, and facilities for the department or unit, as appropriate.
Supervision – 5%
– May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
Supervisor Expectations The Administrative Coordinator is expected to manage smooth operations and efficient workflow of the office of Access/Testing. Implement and improve administrative policies and procedures, managing budgets, and coordinating between Access and Testing. Strong organizational, communication, and handling multiple tasks effectively.
Leadership And Management
Supervising and Managing Student Assistant/Work Study Staff: This includes hiring, training, evaluating performance, and addressing employee issues.
Coordinating Workflows: Ensuring that administrative tasks are completed efficiently and effectively.
Administrative And Office Management
Developing and Implementing University Policies and Procedures: Creating and updating policies and procedures to improve efficiency and compliance.
Managing Budgets: Overseeing departmental budgets and ensuring expenditures are within allocated limits. Creating and managing requisitions.
Maintaining Records and Files: Ensuring accurate and organized records management.
Overseeing Office Operations: Managing office supplies, equipment, and facilities.
Scheduling and Planning: Coordinating meetings, events, and travel arrangements for staff/supervisor. Oversee testing and accommodations for students who test in the office. This includes securely sending, receiving and returning all test materials to faculty.
Communication And Coordination
Liaising with Other Departments: Working with other university departments to ensure effective communication and collaboration.
Communicating with Management: Providing updates and recommendations to management on administrative matters.
Responding to Inquiries: Addressing inquiries regarding students with disabilities and testing from internal and external parties.
Skills And Competencies
Strong Organizational Skills: Managing multiple tasks, prioritizing effectively, and maintaining efficiency.
Excellent Communication Skills: Communicating clearly and effectively with staff, management, and external parties.
Problem-Solving Abilities: Identifying and resolving problems within the administrative team.
Time Management: Meeting deadlines and managing time effectively.
Leadership Skills: Motivating and guiding the administrative team.
Technical Skills: Proficiency in office management software and tools.
Budget Management and Financial Reporting: Experience in managing budgets and financial reporting.
Technology: Maintain office social media and webpage and adjust information as needed. Keep all equipment up to date including software checks, device inventory, and usability for students.
Required Qualifications Associate’s degree and five (5) years of related work experience.
Proposed Salary $17.61/hr.
Equal Employment Opportunity Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.
Accommodations If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting Catherine Wills in the Office of Human Resources at croark@valdosta.edu.
Employment Is Contingent Upon
Successful completion of a background check investigation, including a criminal background check
Reference checks
Satisfactory credit check
Successful completion of a Motor Vehicle Report (MVR)
Pre‑employment drug testing
Confirmation of credentials
#J-18808-Ljbffr
Administrative Coordinator - Access & Testing
role at
Inside Higher Ed
Job Title:
Administrative Coordinator - Access & Testing Location:
Valdosta State University Regular/Temporary:
Regular Full/Part Time:
Full-Time Job ID:
291675
Coordinate, oversee, and/or perform a wide variety of administrative and program support. Coordinate the provision of office and staff support services to the department or unit, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events. Based on the recent Proclamation: Restriction on Entry of Certain Nonimmigrant Workers (H-1B), VSU will not be sponsoring any new H-1B visa petitions until further notice.
Responsibilities
Coordinate department or unit activities – 15%
– Monitor and coordinate activities as appropriate, and prepare internal reports for management; participate in budget planning and management as required.
Project development – 15%
– Assist with project development and planning.
Maintain files, records, and databases – 15%
– Gather, enter, and/or update data to maintain departmental records and databases; establish and maintain files and records for the department or unit.
Confidential administrative support – 20%
– Provide confidential administrative support for the department or unit.
Primary point of contact – 15%
– Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.
Correspondence – 5%
– Compose and prepare written documentation and correspondence for the department or unit.
Special Projects – 5%
– Assist in the coordination, supervision, and completion of special projects as appropriate.
Coordination of supplies – 5%
– Coordinate and oversee the day‑to‑day management of supplies, equipment, and facilities for the department or unit, as appropriate.
Supervision – 5%
– May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
Supervisor Expectations The Administrative Coordinator is expected to manage smooth operations and efficient workflow of the office of Access/Testing. Implement and improve administrative policies and procedures, managing budgets, and coordinating between Access and Testing. Strong organizational, communication, and handling multiple tasks effectively.
Leadership And Management
Supervising and Managing Student Assistant/Work Study Staff: This includes hiring, training, evaluating performance, and addressing employee issues.
Coordinating Workflows: Ensuring that administrative tasks are completed efficiently and effectively.
Administrative And Office Management
Developing and Implementing University Policies and Procedures: Creating and updating policies and procedures to improve efficiency and compliance.
Managing Budgets: Overseeing departmental budgets and ensuring expenditures are within allocated limits. Creating and managing requisitions.
Maintaining Records and Files: Ensuring accurate and organized records management.
Overseeing Office Operations: Managing office supplies, equipment, and facilities.
Scheduling and Planning: Coordinating meetings, events, and travel arrangements for staff/supervisor. Oversee testing and accommodations for students who test in the office. This includes securely sending, receiving and returning all test materials to faculty.
Communication And Coordination
Liaising with Other Departments: Working with other university departments to ensure effective communication and collaboration.
Communicating with Management: Providing updates and recommendations to management on administrative matters.
Responding to Inquiries: Addressing inquiries regarding students with disabilities and testing from internal and external parties.
Skills And Competencies
Strong Organizational Skills: Managing multiple tasks, prioritizing effectively, and maintaining efficiency.
Excellent Communication Skills: Communicating clearly and effectively with staff, management, and external parties.
Problem-Solving Abilities: Identifying and resolving problems within the administrative team.
Time Management: Meeting deadlines and managing time effectively.
Leadership Skills: Motivating and guiding the administrative team.
Technical Skills: Proficiency in office management software and tools.
Budget Management and Financial Reporting: Experience in managing budgets and financial reporting.
Technology: Maintain office social media and webpage and adjust information as needed. Keep all equipment up to date including software checks, device inventory, and usability for students.
Required Qualifications Associate’s degree and five (5) years of related work experience.
Proposed Salary $17.61/hr.
Equal Employment Opportunity Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.
Accommodations If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting Catherine Wills in the Office of Human Resources at croark@valdosta.edu.
Employment Is Contingent Upon
Successful completion of a background check investigation, including a criminal background check
Reference checks
Satisfactory credit check
Successful completion of a Motor Vehicle Report (MVR)
Pre‑employment drug testing
Confirmation of credentials
#J-18808-Ljbffr