University of Colorado Colorado Springs
Administrative Compliance & Data Specialist
University of Colorado Colorado Springs, Colorado Springs, Colorado, United States, 80509
Administrative Compliance & Data Specialist
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Administrative Compliance and Data Specialist College of Education
Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies! The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement. UCCS is actively seeking an
Administrative Compliance and Data Specialist
to join our team. This position is on-site and exempt from FLSA overtime provisions.
Salary Range:
$53,284 - $68,754
annually. Compensation will be commensurate with experience and qualifications.
Benefits at a Glance
Generous Time Off: 22 vacation days, 10 sick days, paid parental leave, 13 holidays, bereavement, jury duty, and FAMLI Leave.
Health Coverage: Comprehensive medical plans with preventive care at no cost, dental, vision, and affordable prescription drug options.
Financial & Retirement: Health savings, flexible spending accounts, and life and disability insurance; retirement options.
Education Support: Nine waived credits per academic year for courses at any CU campus.
Wellness & More: Wellness programs and additional benefits through CU Advantage.
Compensation Calculator: Access to a total compensation calculator.
Summary
This position will be responsible for various administrative processes, operational functions, and accreditation and assessment-related tasks. The member will directly support the Associate Dean and be part of a team that meets frequently in person for collaboration and strategizing around the college’s assessment and accreditation. The role collaborates with the Dean’s Office, Institutional Research, department chairs, program coordinators, college standing committees, faculty, and staff.
As part of an assessment team, the member will complete and file timely reports, including Title II, IPEDS, SURDS, CACREP, DORA, CDE, CDHE, and other reports related to college enrollment, performance, and improvement efforts. The employee is expected to complete complex assignments, maintain strict confidentiality, perform at a high level, and have a broad understanding of policies regarding state and national accreditation and program offerings within the College of Education (COE).
Essential Functions
Assessment & Accreditation
Lead tracking of student financial support (scholarships, fellowships, stipends) and assess implications for student success, supporting the Assistant Dean of Assessment and Quality Assurance.
Assess needs for student-level data collection and management to support accreditation requirements in collaboration with the Assistant Dean of Assessment and Quality Assurance and the Associate Dean of Academic and Faculty Affairs.
Partner with the Dean’s Office in the compilation and submissions required for university, accreditation, state, and federal reports.
Ensure the integrity, accuracy, and security of COE data; design and implement quality assurance processes and audit mechanisms.
Contribute to the development and refinement of COE policies, standards, and procedures related to data governance, accreditation, and academic operations.
Onsite planning, coordination, and support for state reauthorization visits and accreditation events.
Administration & Operations
Provide administrative support for COE administration and faculty, including:
Purchase supplies, accreditation-related conference registrations, and professional memberships.
Procurement of accreditation-related contracts or consulting, including orders through CU Marketplace, the Copy Center, and Facilities.
Serve as primary coordinator for travel and events for accreditation and state reauthorization visits, including AV, catering, space reservations, accommodations, and receptions.
Monitor and analyze Praxis and other licensure or program-related exam pass rates and program completion to inform strategic planning and continuous improvement; support two team members.
Coordinate and respond to student communications regarding licensure inquiries, eligibility requirements, and processes.
Independently extract, manipulate, analyze, merge, and model data using analytical and statistical tools.
Monitor and direct administrative operations associated with placement, eligibility, and verification of educators and students within the COE.
Design and execute ad hoc data projects, synthesizing findings into reports and recommendations.
Manage projects using software such as Excel, Tevera, Qualtrics, and CU Data.
Organize, execute, and report results on fingerprinting and background checks, ensuring compliance with CBI/CDE regulations and timely communication to college officials.
Oversee completer lists in collaboration with COE academic specialists, including verification and submission to the Registrar and outside agencies (e.g., Colorado Department of Education) each semester for transcript posting and certification mailing.
Coordinate annual catalog updates with Department Chairs and Faculty Directors.
Develop templates and dashboards for the Dean’s Office to communicate with stakeholders and inform decision-making.
Manage COE databases and reports related to field placements, enrollment, and program completion; support two team members.
Act as primary liaison for inquiries regarding historical data, trends, and licensure information related to COE plan/subplan codes and data.
Monitor, coordinate, and direct payments to partner school districts and other organizations in educator preparation.
Supervise student employees or graduate assistants on projects when relevant.
Ensure secure handling and compliance with FERPA and other accreditation/state/federal policies.
Strategic Leadership
Act as a strategic consultant to Department Chairs, Program Coordinators, and senior leadership, supporting initiatives through research, data analysis, and operational planning.
Provide institutional expertise on information systems (Campus Solutions, OnBase) and support staff, faculty, and leadership in maximizing system capabilities.
Promote collaboration and continuous improvement through effective communication with stakeholders.
Implement and interpret university and COE policies, advising departments on compliance best practices.
Represent the COE at UCCS trainings and meetings as needed.
Tentative Search Timeline
Priority reviews by 11:59 PM, October 6, 2025
Virtual interviews: Week of October 13
In-person interviews: Week of October 20
Possible start date: November 1, 2025
All employees must complete training on policies and procedures administered by the Office of Institutional Equity (OIE) and are designated as responsible employees who must report conduct prohibited under these policies. More information: Policies and Resolution Procedures | Office of Institutional Equity (uccs.edu).
Note: This job description outlines general responsibilities and is not exhaustive. The university reserves the right to modify duties as needed.
Qualifications
Bachelor’s degree from an accredited college or university is required.
Master’s degree from an accredited college or university is preferred.
Strong oral, written, analytical, and presentation skills.
Experience tracking business operations and identifying efficiencies.
Experience in higher education administration and/or student services is highly desirable.
Experience with preparation of state/national reporting and accreditation/reauthorization is preferred.
UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in employment or compensation.
How to Apply
Special Instructions to Applicants: Applications received by 11:59 PM, October 6, 2025, will receive priority review. Position open until filled. Apply at cu.edu/cu-careers (job #37826). Prepare to provide five professional references and official transcripts upon hire.
Job Details
Job Category: Business Services | Primary Location: Colorado Springs | Department: C0001 -- Colorado Springs Campus | Schedule: Full-time | Posting Date: Sep 26, 2025 | Unposting Date: Ongoing | Posting Contact: Lori Unruh | lunruh@uccs.edu | Position Number: 00779969
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Higher Education
Special note: This posting may appear with other unrelated job artifacts from the source page and was refined for readability and compliance with formatting requirements.
Note: This description retains the essential content and context of the original posting without introducing new details.
#J-18808-Ljbffr
Get AI-powered advice on this job and more exclusive features.
Administrative Compliance and Data Specialist College of Education
Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies! The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement. UCCS is actively seeking an
Administrative Compliance and Data Specialist
to join our team. This position is on-site and exempt from FLSA overtime provisions.
Salary Range:
$53,284 - $68,754
annually. Compensation will be commensurate with experience and qualifications.
Benefits at a Glance
Generous Time Off: 22 vacation days, 10 sick days, paid parental leave, 13 holidays, bereavement, jury duty, and FAMLI Leave.
Health Coverage: Comprehensive medical plans with preventive care at no cost, dental, vision, and affordable prescription drug options.
Financial & Retirement: Health savings, flexible spending accounts, and life and disability insurance; retirement options.
Education Support: Nine waived credits per academic year for courses at any CU campus.
Wellness & More: Wellness programs and additional benefits through CU Advantage.
Compensation Calculator: Access to a total compensation calculator.
Summary
This position will be responsible for various administrative processes, operational functions, and accreditation and assessment-related tasks. The member will directly support the Associate Dean and be part of a team that meets frequently in person for collaboration and strategizing around the college’s assessment and accreditation. The role collaborates with the Dean’s Office, Institutional Research, department chairs, program coordinators, college standing committees, faculty, and staff.
As part of an assessment team, the member will complete and file timely reports, including Title II, IPEDS, SURDS, CACREP, DORA, CDE, CDHE, and other reports related to college enrollment, performance, and improvement efforts. The employee is expected to complete complex assignments, maintain strict confidentiality, perform at a high level, and have a broad understanding of policies regarding state and national accreditation and program offerings within the College of Education (COE).
Essential Functions
Assessment & Accreditation
Lead tracking of student financial support (scholarships, fellowships, stipends) and assess implications for student success, supporting the Assistant Dean of Assessment and Quality Assurance.
Assess needs for student-level data collection and management to support accreditation requirements in collaboration with the Assistant Dean of Assessment and Quality Assurance and the Associate Dean of Academic and Faculty Affairs.
Partner with the Dean’s Office in the compilation and submissions required for university, accreditation, state, and federal reports.
Ensure the integrity, accuracy, and security of COE data; design and implement quality assurance processes and audit mechanisms.
Contribute to the development and refinement of COE policies, standards, and procedures related to data governance, accreditation, and academic operations.
Onsite planning, coordination, and support for state reauthorization visits and accreditation events.
Administration & Operations
Provide administrative support for COE administration and faculty, including:
Purchase supplies, accreditation-related conference registrations, and professional memberships.
Procurement of accreditation-related contracts or consulting, including orders through CU Marketplace, the Copy Center, and Facilities.
Serve as primary coordinator for travel and events for accreditation and state reauthorization visits, including AV, catering, space reservations, accommodations, and receptions.
Monitor and analyze Praxis and other licensure or program-related exam pass rates and program completion to inform strategic planning and continuous improvement; support two team members.
Coordinate and respond to student communications regarding licensure inquiries, eligibility requirements, and processes.
Independently extract, manipulate, analyze, merge, and model data using analytical and statistical tools.
Monitor and direct administrative operations associated with placement, eligibility, and verification of educators and students within the COE.
Design and execute ad hoc data projects, synthesizing findings into reports and recommendations.
Manage projects using software such as Excel, Tevera, Qualtrics, and CU Data.
Organize, execute, and report results on fingerprinting and background checks, ensuring compliance with CBI/CDE regulations and timely communication to college officials.
Oversee completer lists in collaboration with COE academic specialists, including verification and submission to the Registrar and outside agencies (e.g., Colorado Department of Education) each semester for transcript posting and certification mailing.
Coordinate annual catalog updates with Department Chairs and Faculty Directors.
Develop templates and dashboards for the Dean’s Office to communicate with stakeholders and inform decision-making.
Manage COE databases and reports related to field placements, enrollment, and program completion; support two team members.
Act as primary liaison for inquiries regarding historical data, trends, and licensure information related to COE plan/subplan codes and data.
Monitor, coordinate, and direct payments to partner school districts and other organizations in educator preparation.
Supervise student employees or graduate assistants on projects when relevant.
Ensure secure handling and compliance with FERPA and other accreditation/state/federal policies.
Strategic Leadership
Act as a strategic consultant to Department Chairs, Program Coordinators, and senior leadership, supporting initiatives through research, data analysis, and operational planning.
Provide institutional expertise on information systems (Campus Solutions, OnBase) and support staff, faculty, and leadership in maximizing system capabilities.
Promote collaboration and continuous improvement through effective communication with stakeholders.
Implement and interpret university and COE policies, advising departments on compliance best practices.
Represent the COE at UCCS trainings and meetings as needed.
Tentative Search Timeline
Priority reviews by 11:59 PM, October 6, 2025
Virtual interviews: Week of October 13
In-person interviews: Week of October 20
Possible start date: November 1, 2025
All employees must complete training on policies and procedures administered by the Office of Institutional Equity (OIE) and are designated as responsible employees who must report conduct prohibited under these policies. More information: Policies and Resolution Procedures | Office of Institutional Equity (uccs.edu).
Note: This job description outlines general responsibilities and is not exhaustive. The university reserves the right to modify duties as needed.
Qualifications
Bachelor’s degree from an accredited college or university is required.
Master’s degree from an accredited college or university is preferred.
Strong oral, written, analytical, and presentation skills.
Experience tracking business operations and identifying efficiencies.
Experience in higher education administration and/or student services is highly desirable.
Experience with preparation of state/national reporting and accreditation/reauthorization is preferred.
UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in employment or compensation.
How to Apply
Special Instructions to Applicants: Applications received by 11:59 PM, October 6, 2025, will receive priority review. Position open until filled. Apply at cu.edu/cu-careers (job #37826). Prepare to provide five professional references and official transcripts upon hire.
Job Details
Job Category: Business Services | Primary Location: Colorado Springs | Department: C0001 -- Colorado Springs Campus | Schedule: Full-time | Posting Date: Sep 26, 2025 | Unposting Date: Ongoing | Posting Contact: Lori Unruh | lunruh@uccs.edu | Position Number: 00779969
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Higher Education
Special note: This posting may appear with other unrelated job artifacts from the source page and was refined for readability and compliance with formatting requirements.
Note: This description retains the essential content and context of the original posting without introducing new details.
#J-18808-Ljbffr