Axiscolorado
Schedule:
190 (school calendar days) plus reduced summer hours Status:
Full-time Exempt Supervisor:
Director of Operations, AXIS International Academy Fort Collins
Overview The Office Manager serves as the welcoming face and organizational hub of AXIS International Academy. This position ensures smooth daily operations of the front office, supporting students, families, staff, and school leaders. The Office Manager coordinates communication, manages supplies and logistics, maintains student records, supports with attendance, supports volunteers, and upholds safety and school policies. This role also leads school-wide coordination of picture day and the annual yearbook. Requires a professional, solutions-oriented, and mission-aligned individual who thrives in a dynamic school environment.
Responsibilities Front Office & School Culture
Serve as the primary point of contact for families, visitors, and vendors
Uphold front office safety and security procedures (e.g., secure entrances, visitor check-in, entrance cameras, staff walkie use)
Answer phones, manage school inboxes, and route messages appropriately
Maintain a professional, clean, and welcoming front office space
Manage school supply inventory, ordering, and HelpDesk office tickets
Coordinate staff communications including weekly Midweek Minute updates
Plan monthly staff celebrations and support positive staff culture initiatives
Greet and assist substitute teachers, providing basic orientation and support upon arrival
Maintain a positive and supportive relationship with all staff
Manage volunteer onboarding, training, and communication
Maintain visitor and volunteer check-in systems and logs
Act as liaison to the School Accountability Committee (SAC) to support family involvement and volunteer programs
Health & Safety Support
Serve as back up to the delegated health tech under nurse supervision: administer medication, first aid, and manage illness/injury response
Maintain health room cleanliness and stock first aid supplies throughout the building
Follow all health protocols, including documentation and confidentiality.
Follow and reinforce all safety measures, including ensuring exterior and interior doors are shut and locked at all times, all staff and visitors are wearing proper identification, ensuring all staff have working radios, etc.
Serve as back up to SHOA in monitoring daily student attendance and inputting excused/unexcused absences
Assist with student records, registration paperwork, and records requests
Coordinate school picture days (individual and group) in collaboration with external vendors
Lead the annual AXIS yearbook project, including layout, content collection and distribution.
Support the Enrollment & Communications Manager with school tours, enrollment events, and family communications
Respond to parent questions about enrollment and re-enrollment processes
Assist with community outreach materials, school-wide event logistics, and recruitment efforts
Business Accounts
Maintains a secure file with updated login information to various business accounts, such as:
Food ordering for events: Panera, WholeFoods, etc
Supply ordering to maintain inventory: Amazon, Walmart, Target
Main Contact for Operational Vendors
Maintains a directory of Operational vendors and serves as their first point of contact, ensuring high functioning operational environment, includes but not limited to:
Service Master (Janitorial Issues)
All Copy Products (Printer Issues)
Greeley Lock and Key (Key and Door Issues)
Attributes of a Successful AXIS Office Manager
Embodies AXIS core values: Respect, Empathy, Honesty, Integrity, Responsibility, Perseverance, and Cooperation
Maintains confidentiality and professionalism at all times
Enjoys working in a fast-paced, collaborative school environment
Demonstrates initiative and a solutions-oriented mindset
Builds strong relationships with children, families, and colleagues
Qualifications Required:
High school diploma required; associate’s or bachelor’s degree preferred
Experience in schools or child-focused settings preferred
Excellent written and verbal communication skills
Strong organizational and time management skills
Tech-savvy with proficiency in Microsoft Office Suite and Google Workspace
Ability to work cooperatively in a fast-paced environment, and manage interruptions with calm efficiency
Positive, welcoming demeanor with a customer service mindset
Commitment to AXIS’s mission, vision, and values around multilingual education and inclusive practices
Preferred:
Associate’s or Bachelor’s degree (business, education, or administration field preferred)
Bilingual in English and Spanish
Experience working in a school or public-facing environment
Familiarity with PowerSchool or other student information systems
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190 (school calendar days) plus reduced summer hours Status:
Full-time Exempt Supervisor:
Director of Operations, AXIS International Academy Fort Collins
Overview The Office Manager serves as the welcoming face and organizational hub of AXIS International Academy. This position ensures smooth daily operations of the front office, supporting students, families, staff, and school leaders. The Office Manager coordinates communication, manages supplies and logistics, maintains student records, supports with attendance, supports volunteers, and upholds safety and school policies. This role also leads school-wide coordination of picture day and the annual yearbook. Requires a professional, solutions-oriented, and mission-aligned individual who thrives in a dynamic school environment.
Responsibilities Front Office & School Culture
Serve as the primary point of contact for families, visitors, and vendors
Uphold front office safety and security procedures (e.g., secure entrances, visitor check-in, entrance cameras, staff walkie use)
Answer phones, manage school inboxes, and route messages appropriately
Maintain a professional, clean, and welcoming front office space
Manage school supply inventory, ordering, and HelpDesk office tickets
Coordinate staff communications including weekly Midweek Minute updates
Plan monthly staff celebrations and support positive staff culture initiatives
Greet and assist substitute teachers, providing basic orientation and support upon arrival
Maintain a positive and supportive relationship with all staff
Manage volunteer onboarding, training, and communication
Maintain visitor and volunteer check-in systems and logs
Act as liaison to the School Accountability Committee (SAC) to support family involvement and volunteer programs
Health & Safety Support
Serve as back up to the delegated health tech under nurse supervision: administer medication, first aid, and manage illness/injury response
Maintain health room cleanliness and stock first aid supplies throughout the building
Follow all health protocols, including documentation and confidentiality.
Follow and reinforce all safety measures, including ensuring exterior and interior doors are shut and locked at all times, all staff and visitors are wearing proper identification, ensuring all staff have working radios, etc.
Serve as back up to SHOA in monitoring daily student attendance and inputting excused/unexcused absences
Assist with student records, registration paperwork, and records requests
Coordinate school picture days (individual and group) in collaboration with external vendors
Lead the annual AXIS yearbook project, including layout, content collection and distribution.
Support the Enrollment & Communications Manager with school tours, enrollment events, and family communications
Respond to parent questions about enrollment and re-enrollment processes
Assist with community outreach materials, school-wide event logistics, and recruitment efforts
Business Accounts
Maintains a secure file with updated login information to various business accounts, such as:
Food ordering for events: Panera, WholeFoods, etc
Supply ordering to maintain inventory: Amazon, Walmart, Target
Main Contact for Operational Vendors
Maintains a directory of Operational vendors and serves as their first point of contact, ensuring high functioning operational environment, includes but not limited to:
Service Master (Janitorial Issues)
All Copy Products (Printer Issues)
Greeley Lock and Key (Key and Door Issues)
Attributes of a Successful AXIS Office Manager
Embodies AXIS core values: Respect, Empathy, Honesty, Integrity, Responsibility, Perseverance, and Cooperation
Maintains confidentiality and professionalism at all times
Enjoys working in a fast-paced, collaborative school environment
Demonstrates initiative and a solutions-oriented mindset
Builds strong relationships with children, families, and colleagues
Qualifications Required:
High school diploma required; associate’s or bachelor’s degree preferred
Experience in schools or child-focused settings preferred
Excellent written and verbal communication skills
Strong organizational and time management skills
Tech-savvy with proficiency in Microsoft Office Suite and Google Workspace
Ability to work cooperatively in a fast-paced environment, and manage interruptions with calm efficiency
Positive, welcoming demeanor with a customer service mindset
Commitment to AXIS’s mission, vision, and values around multilingual education and inclusive practices
Preferred:
Associate’s or Bachelor’s degree (business, education, or administration field preferred)
Bilingual in English and Spanish
Experience working in a school or public-facing environment
Familiarity with PowerSchool or other student information systems
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