Colorado State University
Program Assistant – Executive Assistant to Hospital Leadership
Colorado State University, Fort Collins, Colorado, us, 80523
Program Assistant – Executive Assistant to Hospital Leadership
This position is the primary liaison for the Hospital Director, Managing Director and Chief Medical Officers. Using outstanding communication skills, attention to detail and discretion with sensitive or confidential information, this position triages high-level administrative concerns on behalf of the Directors/CMOs, determines priority levels for urgent matters, emergencies and safety concerns. Position coordinates schedules and books meetings for Hospital Director and CMOs; travel processing for leadership and locum coverage; coordinates communication with VHS communications manager; coordinates logistics and agendas for meetings; develops professional content and coordinates regular communication to Clinical Services team as needed. Develops data collection surveys including review, assessment and report creation for various initiatives such as annual faculty reviews and weekly caseload or schedule trending; data mining and assessment for special projects; interprets and explains program policies and procedures; manages tour guides and schedules; manages push-to-talk phone system; backs up front office duties such as badges, keys and general inquiries; helps coordinate hospitality events; other special projects and miscellaneous duties as required. Required Job Qualifications
Bachelor’s degree 3 or more years of relevant work experience, including supporting leaders and managing administrative responsibilities for executives Evidence of strong customer-service orientation, interpersonal skills, and professionalism Experience with project planning and execution Demonstrated autonomous, proactive problem-solving skills and experience anticipating needs Demonstrated exceptional detail orientation and organizational skills Demonstrated ability to handle multiple tasks and prioritize projects efficiently and effectively Proven excellence in written and verbal communication Demonstrated proficiency in Microsoft Office Suite and demonstrated adeptness at learning new technology and software Preferred Job Qualifications
Experience with data mining and report creation Experience with Qualtrics or other survey systems Experience with hospitality planning Advanced skills with technology Colorado State University is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family. CSU is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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This position is the primary liaison for the Hospital Director, Managing Director and Chief Medical Officers. Using outstanding communication skills, attention to detail and discretion with sensitive or confidential information, this position triages high-level administrative concerns on behalf of the Directors/CMOs, determines priority levels for urgent matters, emergencies and safety concerns. Position coordinates schedules and books meetings for Hospital Director and CMOs; travel processing for leadership and locum coverage; coordinates communication with VHS communications manager; coordinates logistics and agendas for meetings; develops professional content and coordinates regular communication to Clinical Services team as needed. Develops data collection surveys including review, assessment and report creation for various initiatives such as annual faculty reviews and weekly caseload or schedule trending; data mining and assessment for special projects; interprets and explains program policies and procedures; manages tour guides and schedules; manages push-to-talk phone system; backs up front office duties such as badges, keys and general inquiries; helps coordinate hospitality events; other special projects and miscellaneous duties as required. Required Job Qualifications
Bachelor’s degree 3 or more years of relevant work experience, including supporting leaders and managing administrative responsibilities for executives Evidence of strong customer-service orientation, interpersonal skills, and professionalism Experience with project planning and execution Demonstrated autonomous, proactive problem-solving skills and experience anticipating needs Demonstrated exceptional detail orientation and organizational skills Demonstrated ability to handle multiple tasks and prioritize projects efficiently and effectively Proven excellence in written and verbal communication Demonstrated proficiency in Microsoft Office Suite and demonstrated adeptness at learning new technology and software Preferred Job Qualifications
Experience with data mining and report creation Experience with Qualtrics or other survey systems Experience with hospitality planning Advanced skills with technology Colorado State University is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family. CSU is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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