PHOENIX FAMILY MEDICAL CARE PLLC
We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.
Key Responsibilities
Oversee daily operations to ensure the office runs efficiently and professionally
Manage staff schedules, including providers, medical assistants, and front desk personnel
Process biweekly payroll accurately and on time, including timekeeping and PTO tracking
Maintain appointment calendars and coordinate patient flow to optimize provider productivity
Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies
Monitor office equipment and coordinate with IT for maintenance and troubleshooting
Ensure compliance with HIPAA, OSHA, and other healthcare regulations
Support front desk operations and assist with patient service issues as needed
Qualifications
High school diploma or GED required; associate’s or bachelor’s degree preferred
Minimum 5 years of experience in medical office management
Proven experience with payroll systems and back-office operations
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
Familiarity with Electronic Health Records (EHR) systems
Excellent communication, leadership, and organizational skills
Strong attention to detail and ability to manage multiple priorities
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Key Responsibilities
Oversee daily operations to ensure the office runs efficiently and professionally
Manage staff schedules, including providers, medical assistants, and front desk personnel
Process biweekly payroll accurately and on time, including timekeeping and PTO tracking
Maintain appointment calendars and coordinate patient flow to optimize provider productivity
Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies
Monitor office equipment and coordinate with IT for maintenance and troubleshooting
Ensure compliance with HIPAA, OSHA, and other healthcare regulations
Support front desk operations and assist with patient service issues as needed
Qualifications
High school diploma or GED required; associate’s or bachelor’s degree preferred
Minimum 5 years of experience in medical office management
Proven experience with payroll systems and back-office operations
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
Familiarity with Electronic Health Records (EHR) systems
Excellent communication, leadership, and organizational skills
Strong attention to detail and ability to manage multiple priorities
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