State University of New York at Buffalo
Administrative Assistant 1, CAS Human Resources - NY HELPS
State University of New York at Buffalo, New York, New York, us, 10261
The
College of Arts and Sciences
at the University at Buffalo is seeking an
Administrative Assistant 1
to support the HR and Finance units. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.
In this role you will, but not limited to:
Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files.
Provide administrative support for listserv management, website updates, conference room reservations, and email monitoring.
Provide administrative support for financial transactions at the college level.
Provide general office support such as, answering phones, reception, mailing, copying, scheduling and processing of necessary departmental paperwork.
Learn more:
Our
benefits , where we prioritize your well-being and success to enhance every aspect of your life.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Departmental Operating Needs
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Non-competitive (NY HELPS):
high school diploma or high school equivalency diploma
two years of experience in administrative support
use of office software (e.g., email, word processing)
provision of customer service
business writing
management of an office
OR
Competitive ( NON -NY HELPS ):
Reassignment Requirement:
You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement:
You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement:
You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement:
You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement:
You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Preferred Qualifications
Excellent oral and written communication skills.
Ability to maintain confidentiality and professionalism.
Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
Experience with University systems preferred, ePTF, ShopBlue, SIRI , etc.
Ability to handle routine administrative tasks independently
Attention to detail, accuracy, timeliness, and excellent customer service.
Ability to establish and maintain effective working relationships with others.
Ability to organize and maintain office files.
Salary Range
Salary Range $47,695
Work Days
Weekdays - Monday - Friday
Work Hours
37.5 hours per week
Job Type
Full-Time
Campus
North Campus
Posting Alerts
Special Instructions Summary
All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.
Additional Information
Is a background check required for this posting?
No
Contact Information
Contact's Name
Contact's Pronouns
Contact's Pronouns She/Her
Contact's Title
HR Officer for Staff Affairs
Contact's Email nhayden@buffalo.edu
Contact's Phone 716-645-0729
Posting Dates
Posted 11/04/2025
Deadline for Applicants 11/13/2025
Date to be Filled
Date to be Filled 12/04/2025
Supplemental Questions Required fields are indicated with an asterisk (*).
* Please indicate your current employment affiliation with the University at Buffalo.
Faculty
Faculty Student Association (FSA)
Research Foundation Employee
State Classified
State Professional
UB Foundation
TA/GA
Student
No Current Employment Affiliation
* How did you first hear about this employment opportunity?
AcademicKeys.com
CareerExposure.com
CareerWomen.com
Chronicle of Higher Education
DiversitySearch.com
GoogleJobs.com
HERCjobs.org
HigherEdJobs.com
IMDiversity.com
Indeed.com
LinkedIn.com
MBACareers.com
Conference
Personal Referral
UBJobs.buffalo.edu
Other
UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity@buffalo.edu or by phone 716-645-2266.
#J-18808-Ljbffr
College of Arts and Sciences
at the University at Buffalo is seeking an
Administrative Assistant 1
to support the HR and Finance units. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.
In this role you will, but not limited to:
Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files.
Provide administrative support for listserv management, website updates, conference room reservations, and email monitoring.
Provide administrative support for financial transactions at the college level.
Provide general office support such as, answering phones, reception, mailing, copying, scheduling and processing of necessary departmental paperwork.
Learn more:
Our
benefits , where we prioritize your well-being and success to enhance every aspect of your life.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Departmental Operating Needs
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Non-competitive (NY HELPS):
high school diploma or high school equivalency diploma
two years of experience in administrative support
use of office software (e.g., email, word processing)
provision of customer service
business writing
management of an office
OR
Competitive ( NON -NY HELPS ):
Reassignment Requirement:
You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement:
You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement:
You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement:
You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement:
You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Preferred Qualifications
Excellent oral and written communication skills.
Ability to maintain confidentiality and professionalism.
Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
Experience with University systems preferred, ePTF, ShopBlue, SIRI , etc.
Ability to handle routine administrative tasks independently
Attention to detail, accuracy, timeliness, and excellent customer service.
Ability to establish and maintain effective working relationships with others.
Ability to organize and maintain office files.
Salary Range
Salary Range $47,695
Work Days
Weekdays - Monday - Friday
Work Hours
37.5 hours per week
Job Type
Full-Time
Campus
North Campus
Posting Alerts
Special Instructions Summary
All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.
Additional Information
Is a background check required for this posting?
No
Contact Information
Contact's Name
Contact's Pronouns
Contact's Pronouns She/Her
Contact's Title
HR Officer for Staff Affairs
Contact's Email nhayden@buffalo.edu
Contact's Phone 716-645-0729
Posting Dates
Posted 11/04/2025
Deadline for Applicants 11/13/2025
Date to be Filled
Date to be Filled 12/04/2025
Supplemental Questions Required fields are indicated with an asterisk (*).
* Please indicate your current employment affiliation with the University at Buffalo.
Faculty
Faculty Student Association (FSA)
Research Foundation Employee
State Classified
State Professional
UB Foundation
TA/GA
Student
No Current Employment Affiliation
* How did you first hear about this employment opportunity?
AcademicKeys.com
CareerExposure.com
CareerWomen.com
Chronicle of Higher Education
DiversitySearch.com
GoogleJobs.com
HERCjobs.org
HigherEdJobs.com
IMDiversity.com
Indeed.com
LinkedIn.com
MBACareers.com
Conference
Personal Referral
UBJobs.buffalo.edu
Other
UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity@buffalo.edu or by phone 716-645-2266.
#J-18808-Ljbffr