State of Connecticut
Office Assistant Office/On-Site #251029-7086CL-001
State of Connecticut, Middletown, Connecticut, us, 06457
Join to apply for the Office Assistant Office/On‑Site #251029‑7086CL‑001 role at State of Connecticut
Introduction Are you an experienced clerical professional looking for a meaningful next step? Join our team and apply today! The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is hiring Office Assistants. We have one current opening and one anticipated opening for this crucial role. Join a dynamic team where your organizational skills and attention to detail contribute to meaningful work in mental healthcare.
Position Highlights
Schedule: Full‑Time (40 Hours), First Shift (8:00 A.M. – 4:30 P.M.), Monday – Friday
Facility: Whiting Forensic Hospital (WFH)
Address: 70 O’Brien Drive, Middletown
Position Number: 140713 & 89436 (anticipated)
What’s in It For You
Visit our new State Employee Benefits Overview page
Professional growth and development opportunities
A healthy work/life balance
Discover the Opportunity To
Be a part of a comprehensive team of caring professionals
Provide support that is passionate about improving the lives of those we serve
Assist our clients so they can achieve success
Make a difference in the public sector
Work together in a collaborative team environment
More About Us DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self‑sufficiency in those we serve.
Our Mission Whiting Forensic Hospital provides high quality, comprehensive, and individualized treatment and evaluation services for patients with mental health conditions who are involved in the criminal justice system or are not yet ready to be safely treated in less restrictive settings. This is accomplished with full respect for the civil and human rights of each patient. Our goal is to assist individuals to manage their illnesses and achieve personal recovery goals through developing the skills necessary to live safely in the community.
Please Note
A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.
All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.
Before You Apply
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application.
Resume Policy: Per Public Act 21‑69, resumes are not accepted during the initial application process.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application.
Timely Submission: All application materials must be received by the job posting deadline.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable across the branches.
Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
After You Apply
Referral Questions: This posting may require completion of additional Referral Questions (RQs). They must be completed by the questionnaire’s expiration date.
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role.
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Questions? We’re Here to Help For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nicole Frascatore via Nicole.Frascatore@ct.gov.
Purpose of Job Class In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.
Examples of Duties
Typing:
Types a variety of materials in relation to other duties or as assigned
Enters and retrieves data on computers, tablets, and other electronic equipment
Filing:
Sets up and maintains office procedures, filing and indexing systems and forms for own use
Correspondence:
Composes routine correspondence
Report Writing:
Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format)
Interpersonal:
Provides general information and referral services in response to citizen complaints or questions regarding an agency’s services or authority
Responds to inquiries from other work units or departments/agencies
Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance
May lead lower level employees in carrying out assigned clerical functions
Processing:
Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly
Processes a variety of documents in determining routine case status
Exercises discretion in choosing appropriate follow‑through procedures within defined guidelines
Processes purchase requisitions/purchase orders for subsequent action
Prepares payment lists and billing invoices
Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders
Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.
Figures payments, costs, discounts and adjustments using prescribed methods and formulas
Receives monies in various forms such as cash, checks and money orders and prepares for deposit
Maintains inventory and orders supplies
Uses a variety of electronic equipment to perform job functions
Performs related duties as required
Knowledge, Skill and Ability
Knowledge of office systems and procedures including proper telephone usage and filing
Skills:
interpersonal skills
oral and written communication skills
performing arithmetical computations
Ability to:
perform a full range of clerical tasks
operate office equipment which includes computers, tablets, and other electronic equipment
operate office suite software
schedule and prioritize workflow
read and interpret complex instructions
Minimum Qualifications – General Experience Two (2) years of general clerical work experience.
Minimum Qualifications – Substitutions Allowed College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.
Preferred Qualifications
Experience with Microsoft Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.)
Experience managing both physical and electronic patient records
Experience providing customer services including written, verbal, and electronic communications (i.e., letters, emails, phone calls, etc.)
Experience working in a fast‑paced office environment
Experience reviewing employee time and attendance records
Experience communicating, reading, comprehending, and applying regulations and procedural guidelines
Experience filing, copying, faxing, and scanning
Special Requirements Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
Affirmative Action / Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Acknowledgement As defined by Sec. 5‑196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all‑inclusive of every task and/or responsibility.
Seniority Level
Associate
Employment Type
Full‑time
Job Function
Administrative
Industries
Government Administration
Referrals increase your chances of interviewing at State of Connecticut by 2x.
#J-18808-Ljbffr
Introduction Are you an experienced clerical professional looking for a meaningful next step? Join our team and apply today! The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is hiring Office Assistants. We have one current opening and one anticipated opening for this crucial role. Join a dynamic team where your organizational skills and attention to detail contribute to meaningful work in mental healthcare.
Position Highlights
Schedule: Full‑Time (40 Hours), First Shift (8:00 A.M. – 4:30 P.M.), Monday – Friday
Facility: Whiting Forensic Hospital (WFH)
Address: 70 O’Brien Drive, Middletown
Position Number: 140713 & 89436 (anticipated)
What’s in It For You
Visit our new State Employee Benefits Overview page
Professional growth and development opportunities
A healthy work/life balance
Discover the Opportunity To
Be a part of a comprehensive team of caring professionals
Provide support that is passionate about improving the lives of those we serve
Assist our clients so they can achieve success
Make a difference in the public sector
Work together in a collaborative team environment
More About Us DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self‑sufficiency in those we serve.
Our Mission Whiting Forensic Hospital provides high quality, comprehensive, and individualized treatment and evaluation services for patients with mental health conditions who are involved in the criminal justice system or are not yet ready to be safely treated in less restrictive settings. This is accomplished with full respect for the civil and human rights of each patient. Our goal is to assist individuals to manage their illnesses and achieve personal recovery goals through developing the skills necessary to live safely in the community.
Please Note
A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.
All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.
Before You Apply
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application.
Resume Policy: Per Public Act 21‑69, resumes are not accepted during the initial application process.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application.
Timely Submission: All application materials must be received by the job posting deadline.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable across the branches.
Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
After You Apply
Referral Questions: This posting may require completion of additional Referral Questions (RQs). They must be completed by the questionnaire’s expiration date.
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role.
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Questions? We’re Here to Help For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nicole Frascatore via Nicole.Frascatore@ct.gov.
Purpose of Job Class In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.
Examples of Duties
Typing:
Types a variety of materials in relation to other duties or as assigned
Enters and retrieves data on computers, tablets, and other electronic equipment
Filing:
Sets up and maintains office procedures, filing and indexing systems and forms for own use
Correspondence:
Composes routine correspondence
Report Writing:
Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format)
Interpersonal:
Provides general information and referral services in response to citizen complaints or questions regarding an agency’s services or authority
Responds to inquiries from other work units or departments/agencies
Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance
May lead lower level employees in carrying out assigned clerical functions
Processing:
Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly
Processes a variety of documents in determining routine case status
Exercises discretion in choosing appropriate follow‑through procedures within defined guidelines
Processes purchase requisitions/purchase orders for subsequent action
Prepares payment lists and billing invoices
Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders
Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.
Figures payments, costs, discounts and adjustments using prescribed methods and formulas
Receives monies in various forms such as cash, checks and money orders and prepares for deposit
Maintains inventory and orders supplies
Uses a variety of electronic equipment to perform job functions
Performs related duties as required
Knowledge, Skill and Ability
Knowledge of office systems and procedures including proper telephone usage and filing
Skills:
interpersonal skills
oral and written communication skills
performing arithmetical computations
Ability to:
perform a full range of clerical tasks
operate office equipment which includes computers, tablets, and other electronic equipment
operate office suite software
schedule and prioritize workflow
read and interpret complex instructions
Minimum Qualifications – General Experience Two (2) years of general clerical work experience.
Minimum Qualifications – Substitutions Allowed College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.
Preferred Qualifications
Experience with Microsoft Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.)
Experience managing both physical and electronic patient records
Experience providing customer services including written, verbal, and electronic communications (i.e., letters, emails, phone calls, etc.)
Experience working in a fast‑paced office environment
Experience reviewing employee time and attendance records
Experience communicating, reading, comprehending, and applying regulations and procedural guidelines
Experience filing, copying, faxing, and scanning
Special Requirements Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
Affirmative Action / Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Acknowledgement As defined by Sec. 5‑196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all‑inclusive of every task and/or responsibility.
Seniority Level
Associate
Employment Type
Full‑time
Job Function
Administrative
Industries
Government Administration
Referrals increase your chances of interviewing at State of Connecticut by 2x.
#J-18808-Ljbffr