Juno Search Partners
The
Payroll Operations Lead
is responsible for ensuring the accurate and compliant processing of multi-state payrolls across our client’s operations. This role combines financial accuracy, systems proficiency, and regulatory compliance to ensure all payroll activities are completed efficiently and on time.
Reporting to the Controller and partnering closely with HR Operations, this position serves as the link between Finance and People functions, ensuring that payroll transactions, reporting, and accounting entries are handled with precision and integrity. The Payroll Operations Lead also supports future system integrations as the business continues to grow through acquisition and expansion.
Key Responsibilities Payroll Administration
Administer and process biweekly payroll using Paychex, ensuring accuracy and compliance with all federal, state, and local requirements.
Review and validate payroll data for accuracy, including new hires, terminations, pay rate changes, and adjustments.
Manage wage garnishments, deductions, and other withholdings in accordance with regulations.
Partner with Paychex support teams and internal stakeholders to resolve issues and maintain efficient workflows.
Ensure timely tax filings and payments through coordination with Paychex and relevant agencies.
Payroll Accounting
Prepare payroll journal entries and account reconciliations in collaboration with Finance.
Maintain accurate records for payroll-related accounts including wages, taxes, and benefits.
Support monthly and year-end close activities, ensuring payroll data aligns with general ledger reporting.
Partner with the Controller to ensure payroll accuracy and compliance within financial statements.
Systems and Integration
Support system integration and data migration projects as our client continues to expand through acquisitions.
Assist in designing and testing payroll interfaces between Paychex, ERP systems, and HR data platforms.
Identify opportunities to streamline payroll processes and strengthen internal controls.
Compliance and Reporting
Ensure compliance with payroll laws, wage and hour regulations, and internal control requirements.
Generate payroll, tax, and audit reports as requested by Finance, HR, or external auditors.
Support audits and provide documentation for internal, external, and regulatory reviews.
Monitor changes in legislation and recommend updates to maintain compliance.
Collaboration and Support
Partner closely with HR Operations to maintain accurate employee data and ensure alignment between HR and payroll systems.
Respond to payroll inquiries and provide timely, professional support to employees and managers.
Contribute to continuous improvement initiatives within Finance and HR Operations.
Qualifications and Experience
3 to 5 years of payroll experience in a multi-state environment.
Experience with Paychex is preferred.
Strong understanding of payroll accounting and compliance requirements.
Proficiency in Excel and familiarity with ERP or accounting systems such as NetSuite or SAP.
Exceptional attention to detail and ability to maintain confidentiality.
Strong analytical, problem‑solving, and organizational skills.
Ability to work collaboratively across departments in a dynamic environment.
Preferred Background and Certifications
Experience in manufacturing, recycling, or industrial environments.
FPC or CPP certification is preferred but not required.
Experience with system conversions or acquisitions involving payroll integration.
Additional Information
Seniority level:
Mid‑Senior level
Employment type:
Full‑time
Job function:
Accounting/Auditing, Finance, and Human Resources
Industries:
Manufacturing and Mining
Philadelphia, PA $65,000.00‑$75,000.00
#J-18808-Ljbffr
Payroll Operations Lead
is responsible for ensuring the accurate and compliant processing of multi-state payrolls across our client’s operations. This role combines financial accuracy, systems proficiency, and regulatory compliance to ensure all payroll activities are completed efficiently and on time.
Reporting to the Controller and partnering closely with HR Operations, this position serves as the link between Finance and People functions, ensuring that payroll transactions, reporting, and accounting entries are handled with precision and integrity. The Payroll Operations Lead also supports future system integrations as the business continues to grow through acquisition and expansion.
Key Responsibilities Payroll Administration
Administer and process biweekly payroll using Paychex, ensuring accuracy and compliance with all federal, state, and local requirements.
Review and validate payroll data for accuracy, including new hires, terminations, pay rate changes, and adjustments.
Manage wage garnishments, deductions, and other withholdings in accordance with regulations.
Partner with Paychex support teams and internal stakeholders to resolve issues and maintain efficient workflows.
Ensure timely tax filings and payments through coordination with Paychex and relevant agencies.
Payroll Accounting
Prepare payroll journal entries and account reconciliations in collaboration with Finance.
Maintain accurate records for payroll-related accounts including wages, taxes, and benefits.
Support monthly and year-end close activities, ensuring payroll data aligns with general ledger reporting.
Partner with the Controller to ensure payroll accuracy and compliance within financial statements.
Systems and Integration
Support system integration and data migration projects as our client continues to expand through acquisitions.
Assist in designing and testing payroll interfaces between Paychex, ERP systems, and HR data platforms.
Identify opportunities to streamline payroll processes and strengthen internal controls.
Compliance and Reporting
Ensure compliance with payroll laws, wage and hour regulations, and internal control requirements.
Generate payroll, tax, and audit reports as requested by Finance, HR, or external auditors.
Support audits and provide documentation for internal, external, and regulatory reviews.
Monitor changes in legislation and recommend updates to maintain compliance.
Collaboration and Support
Partner closely with HR Operations to maintain accurate employee data and ensure alignment between HR and payroll systems.
Respond to payroll inquiries and provide timely, professional support to employees and managers.
Contribute to continuous improvement initiatives within Finance and HR Operations.
Qualifications and Experience
3 to 5 years of payroll experience in a multi-state environment.
Experience with Paychex is preferred.
Strong understanding of payroll accounting and compliance requirements.
Proficiency in Excel and familiarity with ERP or accounting systems such as NetSuite or SAP.
Exceptional attention to detail and ability to maintain confidentiality.
Strong analytical, problem‑solving, and organizational skills.
Ability to work collaboratively across departments in a dynamic environment.
Preferred Background and Certifications
Experience in manufacturing, recycling, or industrial environments.
FPC or CPP certification is preferred but not required.
Experience with system conversions or acquisitions involving payroll integration.
Additional Information
Seniority level:
Mid‑Senior level
Employment type:
Full‑time
Job function:
Accounting/Auditing, Finance, and Human Resources
Industries:
Manufacturing and Mining
Philadelphia, PA $65,000.00‑$75,000.00
#J-18808-Ljbffr