Corporate Secretary Job Opening Job at Riceland Healthcare System in Beaumont

Riceland Healthcare is seeking a highly organized, proactive, and detail-orientedExecutive Assistantto support our senior leadership at theCorporate Office in Beaumont, TX. The ideal candidate will be proficient inMicrosoft Excel, possess excellent administrative and communication skills, and have a natural aptitude for supportingbusiness development efforts.

This role is pivotal in ensuring operational efficiency, coordinating executive activities, preparing reports, assisting in strategic initiatives, and facilitating cross-functional collaboration.

Key Responsibilities:

• Provide comprehensive administrative support to executive leadership
• Manage calendars, appointments, emails, travel arrangements, and meeting logistics
• Prepare reports, data summaries, and presentations usingadvanced Excelskills (including pivot tables, formulas, VLOOKUPs, etc.)
• Assist in the preparation of business proposals, documents, and performance tracking reports
• Conduct market research and gather relevant data to supportbusiness developmentinitiatives
• Maintain and update CRM tools and internal documentation for lead tracking and follow-ups
• Take meeting minutes, follow up on action items, and ensure deadlines are met
• Handle confidential information with a high degree of professionalism and discretion
• Coordinate internal communication and serve as a liaison between departments
• Support in organizing corporate events, board meetings, and special projects as needed

Required Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Management, or related field (preferred)
• 2–3 years of experience as an Executive Assistant or Administrative Coordinator
• StrongMicrosoft Office Suiteskills — with afocus on Excel(data manipulation, reporting, dashboards)
• Exceptional written and verbal communication skills
• High attention to detail and strong organizational abilities
• Ability to multitask and prioritize effectively in a dynamic environment
• Professional demeanor with excellent time management
• Experience in a healthcare or corporate setting is a plus
• Familiarity with CRM platforms or business development tools is a plus